MEETINGS

to begin at 7.30pm; Pre-Meeting from 7pm
Venue: Parish Hall, Wednesdays

MINUTES OF A MEETING OF KELLINGTON PARISH COUNCIL

HELD AT THE COMMUNITY HALL

ON WEDNESDAY 12th NOVEMBER 2008

FROM 7.30pm

Present:
Cllr Beechey (Chair); Cllr Bray; Cllr Newton; Cllr Hutchinson; Cllr Whiteley; Cllr Parker and the Clerk.

In attendance; Cllr G Ivey (NYCC)

2008-11-1036
There were no apologies or declarations of interest.
Selby Play Rangers apologised and would make their presentation at the December meeting.

2008-11-1037
There no matters of public participation

2008-11-1038
Minutes of October meeting were agreed and adopted as a correct record.
Proposed Cllr Newton Seconded Cllr Beechey Agreed

2008-11-1039
Progress Reports
· It was agreed that an annual grant be payable to support Kellington FC - Proposed Cllr Newton Seconded Cllr Bray Agreed
· SDC report on allotment support for Councils circulated. Progress to be made on this by requesting applicants to apply and site chosen. Application to lease land would be made and if necessary SDC be asked to compulsory purchase the land, costs of land and fees to be paid by the Council.
· Progress on Beal Carrs signage reported by clerk.NYCC may have grant funding available. Sign writer quotes being awaited from clerk and when scheme has been costed application to NYCC would be made.
· Approval given for application to NYCC for tourist sign for the church.
· Members agreed that the park bench was now in correct siting.
· Clerk chasing grass cutters to extend contract and would obtain quotes for collecting grass at each cut.
· It was agreed Clerk would request SDC Env Health to take the matter of Southfield clearing of rubbish up.
· Cllr Bray outlined costs collected for purchase of strimmer and mower - further costs including protective clothing would be furnished at the next meeting.
· Clerk would chase up with SDC housing re need for lighting on Manor Garth garage site.
· Cllr Bray would arrange to meet G Poskitt over potential use of The Orchard for bmx cycling, following email from Mr Poskitt to clerk.
· Clerk would chase up with contractors to obtain tree trimming being done near Red Lion.

2008-11-1040
Co-option to Council
Members agreed to ask Mr J Howard to consider being co-opted to the Council.
Proposed Cllr Bray Seconded Cllr Newton Agreed

2008-11-1041
External Bodies
Chair reported on meeting of Osgoldcross Forum. Cllr Ivey had given a presentation on behalf of NYCC regarding bus services. An article to be made in newsletter.

2008-11-1042
Finance
· Members noted the current financial statement and agreed to make a backpayment for the clerk's national pay award of £44.40 and increase the monthly amount to £305.55 from 1st December.
· An application for grant aid towards churchyard made and members agreed that PCC be told that they would be able to borrow the mower and strimmer when purchased.
· Members agreed to pay fees of £50 towards Scout and Guide Band for Christmas carols.
· Application for grant aid towards Christmas Dinner for elderly people agreed at £200 - Proposed Cllr Bray Seconded Cllr Beechey Agreed
· The following payments were thus agreed to be approved for payment by members -

Date Item No Payee £ Details Payment
01-Nov 37-0809 R Fogden £ 300.00 clerk salary SO
12-Nov 38-0809 R Fogden £ 44.40 backpay award 300552
39-0809 Sodexho £ 1,543.07 grass cutting 300553
40-0809 SDC £ 88.13 bench siting 300554
41-0809 Amey £ 167.40 street lights 300555
42-0809 R Fogden £ 7.20 postage 300556
43-0809 Scout Band £ 50.00 Christmas 300557
44-0809 Kellington Elderly £ 200.00 S137 300558
45-0809 Osgoldcross Forum £ 40.00 printing 300559
46-0809 NYCC £ 117.50 sign fees 300560
Total Expenditure £ 2,557.70
Proposed Cllr Beechey Seconded Cllr Newton Agreed

2008-11-1043
Correspondence
· The following matters were circulated -
SDC Urban Garden response Housing services approved the idea
SDC local development plan - members to complete response at next meeting
Legal Briefing on Bank Crisis
Legal Briefing on Code of Conduct Review and Consultation booklet
Parish perspective newsletter
Councils Direct
White Rose Update
TLCA Agenda
YRCC Annual Report
Guide to TPOs
· Clerk reported on responses from NYCC on various issues:
· No permission to plant trees would be given on roadsides but licence agreement could be given for shrub planting
· Bridal way to rear Manor Garth to be investigated by officer
· Highways would visit sites of overgrown hedges and contact owners if necessary

2008-11-1044
The matter of standing water in fields discussed following resident email received. Clerk to request Environment Agency respond with answers to the problem and be asked about potential flooding in the area.

2008-11-1045
Members agreed the new Publication Scheme as required under the Freedom of Information Act. Copy to be displayed in Hall and scanned onto website.
Proposed Cllr Beechey Seconded Cllr Bray Agreed

2008-11-1046
It was agreed that the meetings in future would have a standing item on the Community Hall. Chair of the Hall Committee reported that balances were £2585 and that further work was needed on the roof. Members agreed that this work would have to be funded by the committee.

2008-11-1047
Minor Items
· Chair noted that some residents had asked about the high cost of them having their kerbs dropped. Cllr Ivey noted that this was due to the need to have work done by NYCC approved contractors.
· Chair noted problems of tipping and burning on land off A645 near windmill - a report was received from K Dawson at SDC noting that the site was a waste recycling centre and was immune from enforcement action; Clerk would ask D Adamson at SDC for history of this site;
· Chair would pursue the matter of development at Upper Common Lane with enforcement officer.
· Report received from SDC about Meadow View land off A645 noting that officer would write to owner but if area classed as scrap yard the matter would be referred to NYCC.
· Chair noted that recent news that Eco Town at Willow Green would not now go ahead was a cause for celebration. Members considered that a social event held in the hall could act as a fund raiser for the community hall.

2008-11-1048
Members agreed the next meeting as 10th December.
Chair closed the meeting at 09.15pm

MINUTES OF A MEETING OF KELLINGTON PARISH COUNCIL

HELD AT THE COMMUNITY HALL ON

Wednesday 9th October 2008 from 7.30pm.

Present:
Cllrs Beechey (Chair); Newton, Bray, Hutchinson, and the Clerk

In Attendance:
Cllr J and Cllr M McCartney (SDC)
2 members of the public

2008-10-1022
Apologies received from Cllrs Whiteley and Parker, and from Cllr Beechey for the last meeting.
There were no declarations of interest.

2008-10-1023
No co-options were made to the Council.

2008-10-1024
Public Matters:
A presentation was made by members of Kellington Fc who requested grant aid for the season.
Discussion was had by members and it was agreed that a grant be awarded of £500.
Proposed Cllr Bray Seconded Cllr Newton Agreed

2008-10-1025
· Cllr J McCartney noted decisions awaited on Ecotown;
· He outlined developments and progress over the travellers issues - NYCC were making a traffic clearway order for the site and a joint agency meeting on the issue had been held locally. Chair read out email of matters decided. New signage was being made and he noted that powers exist to prevent these problems but that the Police and NYCC had been slow in using these.
· Cllr McCartney noted that there were some areas in the village where extra street lights would be an improvement.
· Cllr McCartney outlined progress on allotments - SDC would use CP powers and the Council would rent the land paying SDC for the legal costs. This item tobe developed and a standing item on Agenda created for this.
· Cllr McCartney noted need for clerk to chase up enforcement issues with Cllr Macmann.

2008-10-1026
Minutes of the September meeting were agreed and adopted as a correct record.
Proposed Cllr Hutchinson Seconded Cllr Newton Agreed

2008-10-1027
Progress Reports:
· Letter to be sent to Poskitts over failure to support community over allotment provision and the matter of spilt carrots.
· SDC Play Rangers to be invited to next meeting.
· Beal Carrs - project to supply information board - costings to be collated and grants would be applied for.
· Park Bench siting agreed and it was agreed to extend the grass contract to include verges to end of Church Lane/Lunn Lane-Beal Lane junction and to end of footpath on Broach Lane.
· NYCC to be approached concerning unkempt bridleway near village green and overgrown hedges on junction with Whales Lane.
· Highways to be requested to place tourist sign re 11th century church off A645.
· SDC Environment Officer to be requested to write to landowner at Southfield requesting grass to be cut.

2008-10-1028
Correspondence:
The following items had been received -
JAG Agenda
AVS poster
Bye Laws consultation document
Area Committee Agenda
Parish Forum news had been emailed
Response received from Mr Dimmock, landowner stating no land available for allotments.

2008-10-1029
Chair noted that the SDFC Play Rangers had made a presentation to the Osgoldcross Forum and it was agreed to invite them to the next meeting of Council.

2008-10-1030
Play Facilities/Sportsfield Project
Members dicussed how to progress the matter and it was agreed to hold an Open Forum meeting on the subject, inviting many interested parties and to organise the project. The meeting would be held on 19th November.

2008-10-1031
Finance
The following schedule of payments was agreed to be paid -
01-Oct 30-0809 R Fogden £ 300.00 clerk salary SO
09-Oct 31-0809 SDC (50% only for bench) £ 1,063.47 benche/bins 546
32-0809 Amey £ 167.40 street lights 547
33-0809 Osgoldcross Forum £ 63.00 newsletters 548
34-0809 R Fogden £ 30.60 25% travel fees 549
35-0809 Amey £ 150.40 arrears 550
36-0809 Kellington FC £ 500.00 grant 551
Total Expenditure Approved £ 2,274.87
Proposed Cllr Bray Seconded Cllr Beechey Agreed

Members noted forecast year end projections.

2008-10-1032
Members considered the option to purchase its own mower and strimmer. Cllr Bray outlined the need and Cllr Newton to look into insurance issue of storage in hall. The matter to be considered at the next meeting and Cllr Bray to report back on options.

2008-10-1033
Members considered that additional lighting on green and on land near garages opposite Post Office would enhance community safety. Clerk to obtain quotes.
Clerk to ask SDC to utilise part of the land opposite Post Office to create urban garden, as part of the Parish Plan projects.
Clerk would contact Mrs Poskitt over plans to possibly allow copse on Roall Lane for recreational uses by the youths.

2008-10-1034
Clerk reported on the possible introduction of a Community Award. Members discussed the matter noting potential problems but the award could have merit in being made for young persons achievements. Item to be placed in newsletter to gather views.

2008-10-1035
Minor Items
· Chair reported on Parish Plan Review noting need to prioritise key elements to progress.
· Details on urban garden project being drawn up by Cllr Bray.
· Need for a programme of tree planting, Cllr Newton to look into sourcing. And Clerk to ask Highways for permissions needed to plant on verges.
· Problem of trees on land corner of Ings Lane discussed. Trees would be inspected and Clerk to ask Grass Cutting contractor to quote for remedial works.

2008-10-1035
Next meeting agreed to be held on 12th November.
Chair closed the meeting at 9.20pm

MINUTES OF A MEETING OF KELLINGTON PARISH COUNCIL

HELD AT THE COMMUNITY HALL

Wednesday 10th SEPTEMBER 2008 from 7.30pm.

Present:
Cllrs Newton, Hutchinson, Parker, Whiteley and the Clerk

In Attendance:
Cllr J and Cllr M McCartney (SDC)

2008-09-1007
As the Chair was absent and the Vice Chair has sent apologies it was agreed to ask Cllr Newton to take the Chair. Clerk noted the meeting was quorate.

2008-09-1008
Apologies received from Cllr Bray.
There were no declarations of interest.

2008-09-1009
Public Matters and reports:

Cllr J and Cllr M McCartney reported on the following issues -
· Ecotown news - 2 statements were expected this month on environment and site specific issues and Ian Wright MP had written requesting Willow Green be withdrawn.
· Cllr J McCartney reported on the travellers problem off A645 noting fly tipping and other matters. It was noted that little effective action had been taken by SDC, County Council and Police. Site was now empty but there was a danger of this happening again. Clerk noted Beal PC discussing with Police and Highways of ways to prevent this.
· Response received from SDC and NYCC regarding enforcement issues at Upper Common lane and on land near Windmill. Cllr McCartney noted SDC had set up an Enforcement panel so as to act up on these issues. It would be chaired by Cllr Macmann - Clerk to email details.
· Request made for additional litter bins at bus stops. Members agreed to order 1 bin for village green bus stop and move the Whales Lane end bin and reinstall at bus stop near old Vicarage.
· Cllr McCartney raised the issue of allotments. Report presented on legislative framework and action to take. SDC would act to compulsory purchase land if at least 6 persons had requested such. Newsletter to contain information and if enough persons applied the process could begin, the Parish Council being liable for legal fees incurred.

2008-09-1010
Minutes of the meeting held in July were agreed and adopted as a correct record.
Proposed Cllr Whiteley Seconded Cllr Parker Agreed

2008-09-1011
Minutes of the August meeting held to review the Parish Plan were agreed and adopted as a correct record.
Proposed Cllr Hutchinson Seconded Cllr Parker Agreed

2008-09-1012
Correspondence
· The following items were circulated to members in August -
Community Hall Insurance documents
SDC Strategic Housing Land Assessment
Playing Fields Agenda
Group Response quotes
Crossroads caring leaflet
· The following items were put into circulation -
Area Committee Agenda
Councils Direct
The Clerk magazine
Country Air
Notice of YRCC AGM
SDC Tenant Consultation
YLCA Quality Councils New Criteria details
· Notice of meeting of Power Station Liaison 9 October, member to attend
· Responses from NYCC re Beal Carrs
· Responses from SDC/NYCC re planning enforcement
· Response from G Poskitt noting no land at present available for allotments, some land may come available after 2012; the matter of spilt carrots would be looked into
· SDC new scheme of Play Rangers set up - members may invite them to meeting
· Meeting of EGM Community Safety 8 September 6pm Selby
2008-09-1013
Progress Reports
· NYCC would be posting new footpaths map
· NYCC advice at Beal Carrs was to apply for planning to site noticeboard there; cost of board would be Parish Council - though members agreed to apply for grants; County have firms which could do layout with John Wint supplying details. Clerk would look into further details.
· Quotations for noticeboards to enable information at Beal Carrs and footpaths map approx £1500 each.
· Quotation for new safety inspections by Record RSS received. This was for annual inspection of play equipment and quarterly equipment testing. Members declined to accept and Clerk to request ROSPA to complete an annual inspection.

2008-09-1014
Members agreed to look into holding a special meeting on the subject of Play facilities, this to be considered on the next agenda.

2008-09-1015
Finance.
The following payments were agreed to be paid -
Date Item No Payee £ Details Payment
01-Aug 24-0809 R Fogden £ 300.00 clerk salary SO
13-Aug 25-0809 Amey £ 167.40 street lights 300542
13-Aug 26-0809 W Townsley £ 20.00 audit fees 300543
01-Sep 27-0809 R Fogden £ 300.00 clerk salary SO
13-Aug 28-0809 R Fogden £ 11.83 diaries 300544
10-Sep 29-0809 Amey £ 167.40 street lights 300545
Total Expenditure Approved £ 966.63

Proposed Cllr Newton Seconded Cllr Hutchinson Agreed
· An internal audit of the half year had been completed prior to the meeting and the results filed.
· Unity Trust Bank had now authorised all members to be signatories to the account.
· Members noted the budget report.
· Clerk noted the account details supplied to resident asking about Community hall finances.

2008-09-1016
Members discussed the provision of new litter bins and a park bench on Beal Lane/Lunn Lane for both Beal and Kellington.
It was agreed to purchase from SDC 1 litter bin to rear Manor Garth; 1 for village green bus stop; 1 at entrance to footpath off Ings lane; 1 on entrance to footpath adjacent to community hall; to resite bin off end of Whales lane to bus stop at old Vicarage. Quotes accepted from SDC and costs agreed to be in region of £600 plus vat.
Proposed Cllr Newton Seconded Cllr Parker Agreed

2008-09-1017
Members agreed to proceed with accepting quote from SDC for park bench on land off Beal Lane, Lunn Lane at cost of £107.88 plus vat for Beal and £107.88 plus vat for Kellington, sharing the seat.
Proposed Cllr Parker Seconded Cllr Newton Agreed

2008-09-1018
Planning
It was noted that permission granted for extension at Meadow Lodge;
Appeal for new extension at 1 Roall Manor Cottages upheld by inspector and report noted.

2008-09-1019
Members discussed the possibility of introducing a Community Award for persons in the village. There was uncertainty of how it would be judged. It was agreed further discussions on this to be had.

2008-09-1020
Minor Items
· Members agree to ask clerk to discuss with Highways possibility of installing brown sign for church off A645 saying "11th century church".
· It was noted that Ms Jacqui Brooke was celebrating 30 years as Guide Leader. Members agreed to make a presentation of flowers.
· Members requested Clerk to write letter of thanks to Mrs J Burkill for organising the Village Produce Show.
· Members agreed to request Mr D Pointon to organise Christmas Tree.
· Cllr Bray had previously requested members consider the purchase of its own small mower and strimmer for village work - this would be placed on next agenda for further discussion.
· Newsletter rosta to be reviewed. Cllr Newton made a list of a number of items for the next edition including an item on allotments.

2008-09-1021
Next meeting agreed as Wed 15 October.
The meeting was declared closed at 9.10pm.

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL HELD AT THE COMMUNITY HALL ON Wed 9th July 2008 from 7.15pm
Present: Cllr Beechey (Chair); Cllr Whiteley; Cllr Bray; Cllr Mrs Hutchinson and the Clerk.

In Attendance: 2 members of public - Mr J Parker, Mr R Mitchelson

2008-07-990
Apologies received from Cllr Newton.
Cllr Bray declared an interest in Finance item on agenda.

2008-07-991
Chair noted that 2 vacancies existed on the Council and no request had made for an election. Clerk confirmed that the Council were able to co-opt members.
Mr John Parker was proposed as co-opted member by Cllr Bray Seconded Cllr Beechey Agreed.
Member signed the Register of interests and acceptance of office. A members handbook would be issued to him.
Members welcomed Mr Parker to the Council.

2008-07-992
Public Participation Matters
· Mr Mitchelson asked questions relating to the accounts in particular support to the Community Hall.
The Clerk confirmed that support for the running costs had been limited up until 31 March 2008.
A request was made to receive a copy of the Financial Report and Clerk agreed to post copy to Mr Mitchelson.
· Problem noted relating to surface water in Ings Lane and blocked gulley near Red Lion. Cllr Bray was to follow this matter up.
· Problem noted relating to the resurfacing work outside the school. Cllr Beechey would be following this matter up.

2008-07-993
Minutes of the June meeting were approved and adopted as a correct record.
Proposed Cllr Bray Seconded Cllr Beechey Agreed.

2008-07-994
Progress Reports

· The matter of detritus on land at Southfield - clerk had sent letter to owner and owner had responded by complaining to SDC that litter had been left by a local resident. After 28 days clerk would issue complaint to SDC environmental health with copy to Cllr Bray.
· Members noted that 2 vacancies meant that they were below threshold of 80% elected members to achieve QC status. Clerk noted new qualifications were being drafted and Council to be informed when published.
· Work on floor planters had been completed by volunteers. Members agreed to pay for one off payment of £30 for ordering spring bulbs.
· Chair thanked the volunteers for their work.

2008-07-995
Correspondence
The following items were circulated to members -
CAB statistics and display notice
YRCC certificate of membership
YLCA Annual Report
Councils Direct
Country Air
YRCC AGM 29 Nov - Clerk would attend
· SDC Standards Committee - SDC increased the parish representation to 2 and elected deputy Cllr R Parker of Tadcaster TC elected unless objections received. Members asked Clerk to obtain profile of Cllr Parker.
NYCC scrutiny report
Playing Field magazine
Letter from Extended Schools Co-ordinator
AVS AGM 30 July

· Npower response to Energywatch complaint relating to incorrect invoicing to the Council for electricity for street lighting. Apologies had been given and as the Council had paid up to date invoicing, the matter had been dropped.
· Complaint received on grass cutting via NYCC relating to area of verge on opposite side to school adjacent to last bungalow. Members noted that the verge needed to be cleared and levelled by owner before adding to cutting schedule. Clerk to write to owner.

2008-07-996
No news on the Ecotown proposals had been received.

2008-07-997
Finance.
Members agreed to approve the following payments.
Date Item No Payee £ Details Payment
01-Jul 18-0809 R Fogden £ 300.00 clerk salary SO
09-Jul 19-0809 SLCC £ 15.20 ref book 300537
20-0809 Osgoldcross Forum £ 108.00 newsletters 300538
21-0809 Amey £ 167.40 street lights 300539
22-0809 M Bray £ 159.54 planting 300540
23-0809 YHRTP £ 100.00 conference fees 300541
Total Expenditure Approved £ 850.14

Proposed Cllr Beechey Seconded Cllr Hutchinson Agreed

Members noted latest budget report.

The Clerk noted that he would be taking up a position of Deputy Town Clerk soon and thus would not be seeking support for conference attendance in future but requested to receive support for the September YLCA training conference.
Members approved the support of £100 Proposed Cllr Bray Seconded Cllr Hutchinson Agreed.

2008-07-997
Provision of Allotments
Members noted the Clerks report on this subject which had been circulated.
11 requests had been received for allotments.
It was agreed that discussions would be had with Beal Parish Council over any provision they may have and the Clerk would write to landowners asking to available provision of land which may be acquired for this use.

The report was noted.

2008-07-998
Provision of Dog Bins
Members noted the need and agreed to consider new bins at rear of bungalow on Manor Garth next to ginnel and with Dog Sign attached at entrance to no 1 footpath.
Clerk would request quotes from SDC.

2008-07-999
Clerk brought up the matter of a proposed park bench to be sited close to cocked hat field betwixt Beal and Kellington and Beal PC had asked if costs could be shared.
Members agreed in principle and clerk to ask SDC for quotation.

2008-07-1000
Minor Items
· Members agreed to arrange a joint informal meeting with Beal PC to discuss mutual issues. Clerk to liaise with Beal PC for dates.
· Members noted with approval the fitting by Cllr Bray of CCTV equipment to rear of village hall.
· Members agreed to hold a special meeting to review the progress of the Parish Plan. Chair indicated several issues and projects. Original members of the Parish Plan Group would be invited.
· It was agreed to hold this meeting on Wed 13 August at 7.30pm in the hall.

2008-07-1001
Date of the next ordinary meeting agreed as 10th September.
Chair declared the meeting closed at 0900pm.

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL

HELD AT THE COMMUNITY HALL

Wed 11th June 2008 from 7.15pm

Present: Cllr K Newton; Cllr Beechey; Cllr Whiteley; Cllr Bray;Cllr Mrs Hutchinson and the Clerk.

In Attendance: 1 member of public Mr D Pointon
Barbara Atkinson Selby CAB

2008-06-971
A presentation was made to Council by Barbara Atkinson on the services of Selby CAB. Questions were asked by members.

2008-06-972
Clerk noted the resignation of former Chair and elected Vice Chair D Pointon and members thanked Mr Pointon for his unstinting work on behalf of the Council, wishing him well in his retirement.
Members made a presentation to him of 2 photo albums and a Certificate of Achievement.

2008-06-973
Clerk noted that Cllr Johnson had resigned from the Council. A letter of resignation was read out and members asked the clerk to write a letter of thanks to him.

2008-06-974
Members elected the following
Chairman - Cllr Beechey Proposed Cllr Newton Seconded Cllr Bray Agreed
Vice Chairman - Cllr Bray Proposed Cllr Newton Seconded Cllr Hutchinson Agreed
Cllr Beechey took the Chair and officers signed acceptances of office.
Clerk would advertise the vacancies locally and to SDC.

2008-06-975
There were no other matters of public participation and no declarations of interest.

2008-06-976
Minutes of annual meeting were agreed and adopted as a correct record.
Proposed Cllr Beechey Seconded Cllr Newton Agreed

2008-06-977
Correspondence
Clerk noted letters of resignation received.
Local Councils Update
Notice of meeting of British Energy Forum
Transport Review and bus timetable
Notice of YLCA meeting and agenda - were all circulated
A thank you card was received from Kellington school for the grant towards the garden. This would be displayed.

2008-06-978
Progress Reports
· Clerk reported that Jessica Simpson was presented with flowers after the last meeting and an email of thanks was received from her.
· The next JAG meeting on community safety was to be held 21 July at Kellington; the Forum would meet in June and the CIPS group in July.
· Email received from NYCC confirming site visit made to land adjacent windmill re fly tipping and investigations were continuing.
· Clerk noted BT plan to remove payphone - consultation period ends July. No responses received.
· Members noted that signs of illegal drinking in village had been noted and this would be raised at the JAG meeting.
· Chair noted training day arranged for 25 June for defibrillation training for responders and Cllr Bray to attend. This would increase the local cover for the scheme to 4 persons.

2008-06-979
Ecotown.
No further news received but decision expected on 12 June. Chair noted need to support campaigns against other proposed sites.

2008-06-980
External Groups
The Forum would meet next on 26 June and the JAG group on 21 July.

2008-06-981
Finance:
The following payments were approved -
Date Item No Payee £ Details Payment
01-Jun 12-0809 R Fogden £ 300.00 clerk salary SO
11-Jun 13-0809 N Power Ltd £ 105.33 photocell charges 300532
14-0809 N Power Ltd £ 1,579.17 electricity chgs 300533
15-0809 Amey £ 167.40 street lighting 300534
16-0809 R Fogden £ 13.79 chairs allowances 300535
17-0809 CC Ltd £ 415.45 Hall Insurances 300536
Total Expenditure Approved £ 2,581.14

Proposed Cllr Newton Seconded Cllr Beechey Agreed
The budget report was noted.
£30 received for adverts in newsletter and this to be used towards planting by volunteers in village.

2008-06-982
Planning
Members noted that SDC had approved plans for extension at Teazel Hall and at 8 Marsh Lane Gardens.

2008-06-983
The following internal groups would be filled as follows -
Internal audit - Cllrs Newton, Bray and Hutchinson
Newsletter - Cllr Newton and Beechey.

2008-06-984
Southfield
Members discussed that state of this land which has much detritus tipped on it and vermin has been noted. There was an urgent need for the owner to clear the site and Clerk would give notice of 28 days to clear the site, following which if no action Environmental Health would be approached.

2008-06-985
Chair would look into need for extra bins in village and report back at next meeting.

2008-06-986
Members considered making improvements to achieve Quality Status. Clerk noted the requirements were under reviews and these would be reported and action considered when published.

2008-06-987
It was agreed to add a list of principle Council functions and services in newsletter.

2008-06-988
Minor Items
· Cllr Bray noted that volunteers were ready to help do work on the planters and purchase extra plants. Members agreed to utilise the Chairmans allowance and £30 raised from adverts for this.
· Cllr Newton raised the problem of overhanging trees and hedges at Cocked Hat field on Beal Lane. Clerk to report to Highways.
· Cllr Bray accepted the challenge of putting up old noticeboard in hall.
· Cllr Beechey noted that website had been a great success a total of 113,746 hits had been made on the site.
· The possible demand for allotments was raised and queries made regarding the law for the provision of allotments. Clerk advised that he would check the law and prepare a report for Council.

2008-06-989
Members agreed next meeting as 9 July and Chairman closed the meeting at 8.58pm.

MINUTES OF THE ANNUAL MEETING OF KELLINGTON PARISH COUNCIL

HELD AT THE COMMUNITY HALL

Wed 14th May 2008 from 7.30pm

Present: Cllr K Newton(ViceChair); Cllr Beechey; Cllr Johnson; Cllr Whiteley; Cllr Bray and the Clerk.

In Attendance: 1 member of public Mrs L Hutchinson

2008-05-950
Cllr Bray and Cllr Newton declared an interest under grant applications to be considered.
Apology received from Chair Cllr Pointon on holiday.

2008-05-951
Election of Officers:
Chair - Cllr Johnson Proposed Cllr Bray Seconded Cllr Newton Agreed
Vice Chair - Cllr Pointon Proposed Cllr Beechey Seconded Cllr Bray Agreed
Chair signed acceptance of office and Vice Chair would do so on return from holiday.

2008-05-952
Members agreed to ask Cllr Newton to Chair the meeting until Cllr Johnson arrived. Proposed Cllr Bray Seconded Cllr Beechey Agreed.

2008-05-953
Minutes of the meeting held in April were agreed and adopted as a correct record.
Proposed Cllr Newton Seconded Cllr Beechey Agreed

2008-05-954
Members had looked at the land adjacent to village green which adjacent landowner wished to add posts and maintain. There was an issue relating to insurance liability if posts were erected close to bridleway. Cllr Pointon to discuss with Mr Gorman and Clerk to write letter explaining.

2008-05-955
Correspondence
The following items were put into circulation -
Clerk magazine
Councils Direct
CAB letter - request to attend meeting - no action agreed
Guidance for household waste sites
Criminal Justice Report
Community Safety AGM Selby 21 May 6.30pm
SDC advice on village design statements
White Rose Update YLCA
Councillor Training Programme 2008-05-14 BT proposal on phone box
· Clerk noted that public notice for BT proposal to remove Manor Garth phone box to be displayed as consultation required.
· Clerk noted law on acquiring land article inside Councils Direct;
· Clerk noted changes to test required for Quality Council status being drafted - article in White Rose Update.

2008-05-956
Progress Reports
· Clerk noted news from Cllr Ivey on planned Ecotown development. 4 sites listed by Leeds City Region to be evaluated: Burn, Church Fenton, Gascoigne Wood and Willow Green. Darringfield had not been explicitly ruled out and decision expected early June.
· Cllr Beechey noted that several letters had been sent to footpaths officer and now footpath no 7 had been reinstated. A good job had been done.

2008-05-957
Co-option of member
In order to fill the vacancy as no election had been requested members agreed to adopt the co-option of Mrs Lynne Hutchinson.
Proposed Cllr Newton Seconded Cllr Bray Agreed.
New member was welcomed to the Council, signed her acceptance of office and register of interests and Members Handbook was given to her.

2008-05-958
Appeal issued by Mr Price for waste transfer licence at Meadow View. Clerk had liaised with Environment Agency over continued unauthorised work at the site and the issues of concern would be sent to Appeal Inspector by Clerk.
It was further noted that Clerk was liaising with SDC over developments at Upper Common Lane.

2008-05-959
Members considered an application for phase 2 of the development of sensory garden at the school. Further funding was being applied for.
Cllrs Newton and Bray had declared an interest on this as members of the PTA but answered questions about the project.
It was agreed to make S137 grant of £100
Proposed Cllr Beechey Seconded Cllr Whiteley Agreed.

2008-05-960
Cllr Johnson arrived and took over as Chair.
Members reviewed Standing Orders and Financial rules and declined to make any changes.

2008-05-961
Chair's Allowance for 2008-9.
It was agreed to make the allowance set at £250.

2008-05-962
Schedule of meetings agreed as: second Wednesday each month except August with no meeting and Budget meeting in December.

2008-05-963
Schedule of Payments
The following payments were agreed to be approved for payment -
Date Item No Payee £ Details Payment
14-May 07-0809 Amey £ 167.40 street lights 300527
08-0809 Osgoldcross Forum £ 36.00 printing 300528
09-0809 NYPFA £ 25.00 annual subs 300529
10-0809 YRCC £ 35.00 annual subs 300530
01-May 11-0809 R Fogden £ 300.00 salary so
14-May 12-0809 Kellington PTA £ 100.00 S137 grant 300531
Expenditure Approved £ 663.40
Proposed Cllr Newton Seconded Cllr Beechey Agreed

Members noted the budget report. Vat reclaim and first half precept had been received. Balances were just over £12,000.

2008-05-964
External Bodies
The following members were agreed to be appointed to the following -
CIPs group - Cllr Beechey
Community Safety - Cllr Beechey
Parsih Forum - Cllr Newton/Cllr Hutchinson
Power Stn Liaison - Cllr Bray
YLCA - clerk to ask former members Howard and Aylott if they would like to represent
Osgoldcross Forum - Executive member Cllr Newton/Cllr Newton & Pointon on Youth/Cllr Beechey & Bray on Highways
Internal Audit - Cllrs Newton, Bray and Johnson
newsletter Committee - Cllr Newton, Pointon, Beechey
Community Hall Committee - Cllr Newton
Selby Biodiversity Group - Cllr Beechey

2008-05-965
Annual Financial Report
Clerk presented the report which had previously circulated to members.
The asset register was amended and members noted the end of year balances as £4682.
Members commended the clerk on the presentation and report.
Members agreed and adopted the Annual Return and Annual Governance Statement.
Proposed Cllr Beechey Seconded Cllr Newton Agreed.
The external audit forms were signed by the Chair.

Cllr Bray noted that Cllr Pointon had done tremendous work in ensuring the financial stability of the Council over the past year. A vote of thanks to the former Chair was proposed Cllr Bray Seconded Cllr Beechey Agreed.

2008-05-966
Internal Audit Review
Clerk presented new internal audit sheets for the half yearly audits by members. Members agreed that this was a better draft form and would be used this year.

2008-05-967
Appointment of Internal Auditor
Members agreed to appoint Mr W Townsley for the year.
Proposed Cllr Johnson Seconded Cllr Bray Agreed

2008-05-968
Planning
· The following decisions were noted -

Appeal for 1 Roall Manor Cottages
NYCC notice of appeal by C Price for Meadow View Waste Licence

· Members had received an update of the Council's database of planning decisions.
· Members considered the development of 3 dwellings on site at Old Vicarage. This was an amended plan and was much improved. Members agreed no objections.

2008-05-969
Minor Items
· It was agreed that the provision of dog bins be reviewed at the next meeting. This followed observations by a resident.
· Next agenda would look at the land at Southfield
· Next agenda to include review of QC status.
· Cllr Beechey noted the development of First Responders now trained and in place in the area - Cllr Amerigo at Beal, Mrs Swallow at Birkin and Cllr Beechey at Kellington. There was a need to extend this service in order to obtain a 24 hour cover to help save lives. An item to be placed in newsletter.
· Members agreed to supply a letter of congratulations and flowers to Jessica Simpson for her work in achieving the finals of the Live and Unsigned People. Her singing was excellent. Clerk would make the presentation.
· Cllr Beechey noted that the signage at the last Euro Auction at Roall Lane junction was excellent and the car parking dealt with efficiently. This work had been achieved through community safety meetings.
· Minutes to be supplied to website and newsletter to website.

2008-05-970
It was agreed that the next meeting would be on 11th June at 7.30pm.
Cllr Johnson declared the meeting closed at 9.20pm.

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL

HELD AT THE COMMUNITY HALL ON Wed 9th April 2008 from 7.30pm

Present: Cllr Pointon (Chair); Cllr Beechey; Cllr Mrs Newton; Cllr Johnson; Cllr Whiteley; Cllr Bray and the Clerk.

In Attendance: 4 members of public; Cllr J McCartney (SDC)

2008-04-939
No declarations of interest had been made.

2008-04-940
Matters of Public Participation: Ecotown Progress
Cllr J McCartney noted developments. Recent Press Releases by Leeds City Region explained by resident and copies circulated.
It was noted that Willow Green conflicted with Wakefield MDC's Housing Growth plan and it was expected that Leeds City Region would make a decision shortly on sites. June was expected to be the time for final lists of sites.
It was noted that the MP John Grogan would be meeting SDC Scrutiny Committee next week.
Members agreed to continue the campaign until the decision is made and attempting to get GMI developers to withdraw their plan.

2008-04-941
· Apologies were noted from Cllr Clough who was now finding work patterns not conducive to continue as a member of the Council and he had indicated to Chair that he wished to resign.
Clerk to notify SDC Returning Officer and display notice of vacancy.
· Chair proposed that in the event of the Council being able to co-opt a new member, Lyn Hutchinson be proposed as a member, Seconded by Cllr Newton. Agreed.

2008-04-942
Minutes of the meeting held in March were adopted and approved as a correct record.
Proposed Cllr Bray Seconded Cllr Pointon Agreed

2008-04-943
Progress Reports:
· Clerk noted that NYCC enforcement officers contacting him to begin investigation of Meadow View, Windmill and Upper Common Lane sites.
Members to be informed of progress.
It was noted that SDC enforcement officer had acknowledged such complaint at the sites.
· Cllr Beechey noted Biodiversity meeting at Selby and may not be able to attend.

2008-04-944
Correspondence:
Letter received from R Mitchelson resident concerning problems with gulley at Ings Lane and need for additional gulley. Chair to meet with him to discuss.
The following items were circulated -
Standards Board newsletter
Selby Transport Plan Progress Report
Plans for development at Teasel Hall

2008-04-945
External Bodies Reports
· Cllr Beechey reported on joint informal meeting with Beal PC to discuss the Osgoldcross Forum project on highways improvements locally. Beal were not in favour of the scheme and the Forum would revisit the project.
Chair noted gates on entrances to villages had potential to slow traffic, and other ideas such as humps and chicanes could help.
· Chair reported on the Forum's Youth Issues. Funding was paramount for schemes. Members had received a presentation from Cllr Amerigo of Beal on the Askern Youth Project. The local volunteer youth worker had been working in Eggborough but would now be developing work in Kellington.

2008-04-946
Finance
· Clerk reported end of year balances as £5180.30.
Vat of £1274 had been reclaimed and this would be due within the month as would the first half year precept from SDC of £8750.
· The Financial Reports had been completed and subject to the Internal Auditor's inspection these would be presented to the Annual meeting in May.
· A half-year internal audit of payments had been completed prior to the meeting and the results filed. Clerk to re-design audit check form.
· Members noted the price increase for electricity as 21% and an increase in Amey street lighting maintenance fees of approx £9 per month. These were noted and agreed.
· Members discussed the attendance of clerk at Regional Clerks conference and a half fee charge of £26.44. After discussion members voted in favour of paying this. Cllr Bray voted against.
· Members noted the overdue invoices from Npower relating to street lighting electricity costs back to 2005. All invoices had been settled in full as invoiced and members agreed that the practice of sending additional invoices such as this was unacceptable. Clerk would contact Npower and Energywatch to dispute this.
· Members discussed application for grant aid towards Eggborough Cricket Club which involved several members of the community. Beal PC had made a donation of £50. Cllr Bray noted that other grants such as to CAB had been turned down. £100 grant proposed Cllr Pointon Seconded Cllr Newton Agreed.
· Members agreed the following payments be made -

Date Item No Payee £ Details Payment
01-Apr 01-0809 R Fogden £ 300.00 Clerk salary SO
09-Apr 02-0809 Zurich Municipal £ 1,370.86 Ins premium 300522
03-0809 SLCC Enterprises Ltd £ 26.44 conf fees 50% 300523
05-0809 YLCA £ 215.00 annual subs 300525
06-0809 Eggboro Cricket Club £ 100.00 grant 300526
Total Expenditure Approved £ 2,012.30

Proposed Cllr Newton Seconded Cllr Beechey Agreed

2008-04-947
Planning
· Objections to access of site at development of 3 dwellings at Old Vicarge made under delegated powers by Chair and Vice Chair.
· Permission had been granted for retrospective application for porch at 9 Bakersfield Drive
· Members considered the application for Marsh Lane Gardens - there were no objections.
· Consultation document received for potential windfarm development at West Haddlesey. Members would look at this before the next meeting.

2008-04-948
Minor Items
· Clerk to write to Red Lion manager over cars being parked on main road instead of using car park.
· A request for posts to be erected to side of village green on public open space by adjacent resident received. Members would visit the site and decide if this was acceptable, any decision would not include any rights being attached to the resident over the land in question.
· Chair noted that newsletter is preferably edited and layed out by members of the Council and members agreed. Thanks were given to Cllr Mrs Newton for her work on this and to Mrs Beechey for her work on the website.
· Petty cash of £30 had been received for series of adverts in newsletter.
· Cllr Beechey noted decorating of the hall now completed had been excellent and requested that a commemorative plaque be sought to mark the achievements of work on the community hall. Members would look into this.
· It was noted that footpath no 7 has not been reinstated and members of public invited to contact footpaths officer. Clerk to send email.
· It was agreed that following rejection of the application for Quality Status by YLCA, the matter should be looked at and discussed to look for progress on the issue at the next meeting.

2008-04-949
It was agreed the annual parish meeting followed by the Annual Council meeting would be held on 14th May at 7.30pm.
Cllr Pointon apologised for his intending absence at that meeting due to holiday.
The meeting closed at 9.35pm.

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL

HELD AT THE COMMUNITY HALL

Wed 12th March 2008 from 7.30pm

Present: Cllr Pointon (Chair); Cllr Beechey; Cllr Mrs Newton; Cllr Johnson; Cllr Whiteley; Cllr Bray and the Clerk.

In Attendance: Cllr G Ivey (NYCC); 2 members of public

2008-03-927
No declarations of interest had been made.

2008-03-928
Minutes of the meeting held in February were adopted and approved as a correct record.
Proposed Cllr Beechey Seconded Cllr Whiteley Agreed

2008-03-929
It was noted that Cllr Pointon and Cllr Beechey had met with representatives of Groundwork Selby to progress the play area project forward.

2008-03-930
Correspondence:
The following items were circulated to members -
Selby Dial - events notice
Area Ctee Agenda
Selby Transport Strategy
CAB letter
YLCA branch agenda 17 March
AVS News
NYCC Rights of Way notice
St Georges Day Celebration news
Power Station Forum 20 March CR5 6pm
Country Air
Playing Field News
Councils Direct

The Clerk noted the Power Station Liaison forum was now to be held on 20 March - Cllr Bray to attend; The YLCA branch meeting was due to be held in Selby on 17 March.

2008-03-931
Ecotown Developments
There were no Matters of Public Participation except the
Willow Green issues :
Chair read out response received from Dept of Communities.
Members noted the GMI response to the Council's request to meet people at a public meeting.
Cllr Ivey had asked if there was a delay in announcing the successful bids but the official news was still expected in March.
It was confirmed that SDC leader Cllr Crane had been widely supported in obtaining agreement among Leeds City Region members to do a study to find an alternative site.
Minutes of the Osgoldcross Forum meeting on the Ecotown proposals had been circulated to members.
Cllr Ivey noted that NY Area Committee had voted to support the No to Willow Green cause.

2008-03-932
Progress Reports
· Cllr Beechey reported on the Forum's developments. The Forum had now set up separate Boards to cover Highways, Youth Groups, Environment.
The first 2 projects under Highways had begun to be worked up.
Project 1 was the setting up of a road safety scheme to include shared surfaces to make areas safer for cyclists and riders and to slow car speeds. The first phase would involve Beal-Kellington road.
Project 2 would see this work developed to include through Beal and complete in Eggborough.

· Members discussed at length the merits of the scheme and several members voiced doubts and concerns as to the validity and merits of the scheme.
Cllr Bray noted that a detailed questionnaire and explanation of the scheme would be distributed to households in the area.
Members concerns would be taken back to the Forum on Friday.
· Clerk to inform Cllrs McCartney that they should look into current on-going workings at Upper Common lane area which may be unauthorised development.

2008-03-933
External Bodies
It was noted that the CIPS group had discussed SDC potential plans for merging JAGS and CIPS groups. Recent grants awarded included 1 to Eggborough Youth Club.

2008-03-934
Members agreed to hold the Sportsfield Project discussions and research into abeyance pending decisions on the Willow Green proposal.

2008-03-935
Finance
Members agreed to pay the following accounts -
Date Item no Payee £ Details Payment
01-Mar 69-0708 R Fogden 300 clerk salary SO
12-Mar 70-0708 Amey 158.67 street lights 300518
12-Mar 71-0708 SDC 36.12 election fees 300519
12-Mar 72-0708 R Beechey 26.11 website 300520
12-Mar 73-0708 MR Baxter 2000 decorating 300521
Total Expenditure £2,520.90
Proposed Cllr Beechey Seconded Cllr Pointon Agreed

· Members noted the Budget Report and Chair reported that the accounts had been well presented and detailed this year and that a healthy surplus was had at the year end.
· An internal audit of payments in the half year would be held before the next meeting of Council.
· Members praised the work done by Website Manager Mrs Beechey. They noted the success of the website and the quality of the content.

2008-03-936
Planning
Members agreed to give Chair and Vice Chair delegated authority to consider planning application for erection of 3 dwellings on land at Old Vicarage. Members would be consulted over the next week.

2008-03-937
Minor Items
Cllr Newton noted a resident had voiced concerns about events taking place at Meadow View off A645.
It was noted that there was concern over renewed activity at both the Meadow View site and the adjacent site owned by Mr Poskitt. Clerk to write and inform SDC Planning, Environmental Health and the Environment Agency asking also for a record of items tipped at the Poskitt site. An urgent response was to be requested.

2008-03-938
It was agreed that the next meeting would be held on 9th April, Internal Audit at 7pm.
Chair closed the meeting at 9.50pm

Minutes of Meetings [most recent first]

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL
HELD AT THE COMMUNITY HALL ON WEDNESDAY 13th FEBRUARY from 7.30pm

Present:
Cllr Pointon (Chair); Cllr Newton; Cllr Beechey; Cllr Bray; Cllr Johnson; Cllr Whiteley, and the Clerk.

In Attendance:
Cllr J and Cllr M McCartney (SDC)
There were no declarations of interest.

2008-02-918
Public Participation Matters - Ecotown Proposals
Cllr J and Cllr M McCartney were in attendance for this item.
Chair noted the recent well-attended public meetings and the TV feature on Sunday.
Members noted the response sent to Government objecting strongly to this proposal.

Cllr J McCartney reported on the campaign against the Ecotown Proposal noting:
That letters had been sent to Ministers, Civil Servants, MEPs, MPs. Two MEPS had pledged support.
SDC had voted against the proposal recently.
BBC Radio 4 would feature the dog-walking protest this coming weekend.
All details including a Ecotown Forum and Post Bag had been posted on the website.

The Clerk reported that Darrington Parish Council had voted to object to the proposal for an Ecotown at "Darringfield" and objected to the Willow Green proposal also.

2008-02-919
Minutes of the January meeting of the Council were agreed and adopted as a correct record of business.
Proposed Cllr Beechey Seconded Cllr Bray Agreed

2008-02-920
Minutes of the Special meeting to discuss the Ecotown bid were agreed and adopted as a correct record of business.
Proposed Cllr Johnson Seconded Cllr Beechey Agreed

2008-02-921
Progress Reports
· Chair noted that contact was being made with P Murphy of Groundwork to pursue sportsfield project.
· Clerk noted QC status had been declined due to a number of items which YLCA insisted should be completed. Members agreed to take no further action at the present time.
· The redecoration of the hall was imminent.

2008-02-922
Correspondence:
The following items were circulated to members -
SDC Response on Affordable Housing
Mobile Library Times
NYCC Waste Strategy on CD
NYCC Winter service schedules
Notice of appointment of External Auditor
Community Safety News
Consultation - Code of Conduct Review

2008-02-923
Finance
The following payments were approved

Date Item No Payee £ Details Payment
01-Feb 66-0708 R Fogden £ 300.00 Clerk salary SO
13-Feb 67-0708 Amey Infrastructure Services £ 158.67 street lights 300516
13-Feb 68-0708 Campaign Group £ 100.00 S137 grant 300517
Total Expenditure Approved £ 558.67

Proposed Cllr Pointon Seconded Cllr Beechey Agreed

Members noted the Budget Report.

2008-02-924
Planning
Planning granted for extension at Red Lion Inn.
Members considered the retrospective application for a porch at 9 Bakersfield Drive. The Chair outlined the process of being Case Officer. Members noted the objection from the resident and his concern.
Members agreed no objections.

Members considered the proposal from developer to develop affordable homes on land at Broach Lane.
Affordable Housing Officer from SDC had responded noted that support from the Parish Council would be required to complete a housing needs survey.
Members viewed the proposal as inappropriate for the area, encroaching into green belt and would extend the line of the village. Members felt the scheme was inappropriate and did little to address housing issues.
Members resolved to reject the scheme.
Proposed Cllr Pointon Seconded Cllr Beechey Agreed

2008-02-925
Minor Items
Cllr Bray noted elderly resident had approached him asking for Council support to run a bus to the supermarket once a week. Members noted local bus times and felt there was adequate facilities but the matter would be raised with the Osgoldcross Forum.

Cllr Beechey was concerned about the "Kellington Common" land which was unregistered land and included on SDC survey of common land in the past few years.
Cllr Pointon and Beechey would research this matter and report back to Council.

2008-02-926
The next meeting would be held on 12th March at 7.30pm.
Chair declared the meeting closed at 09.20pm

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL
HELD AT THE COMMUNITY HALL ON WEDNESDAY 13th FEBRUARY from 7.30pm

Present:
Cllr Pointon (Chair); Cllr Newton; Cllr Beechey; Cllr Bray; Cllr Johnson; Cllr Whiteley, and the Clerk.

In Attendance:
Cllr J and Cllr M McCartney (SDC)
There were no declarations of interest.

2008-02-918
Public Participation Matters - Ecotown Proposals
Cllr J and Cllr M McCartney were in attendance for this item.
Chair noted the recent well-attended public meetings and the TV feature on Sunday.
Members noted the response sent to Government objecting strongly to this proposal.

Cllr J McCartney reported on the campaign against the Ecotown Proposal noting:
That letters had been sent to Ministers, Civil Servants, MEPs, MPs. Two MEPS had pledged support.
SDC had voted against the proposal recently.
BBC Radio 4 would feature the dog-walking protest this coming weekend.
All details including a Ecotown Forum and Post Bag had been posted on the website.

The Clerk reported that Darrington Parish Council had voted to object to the proposal for an Ecotown at "Darringfield" and objected to the Willow Green proposal also.

2008-02-919
Minutes of the January meeting of the Council were agreed and adopted as a correct record of business.
Proposed Cllr Beechey Seconded Cllr Bray Agreed

2008-02-920
Minutes of the Special meeting to discuss the Ecotown bid were agreed and adopted as a correct record of business.
Proposed Cllr Johnson Seconded Cllr Beechey Agreed

2008-02-921
Progress Reports
· Chair noted that contact was being made with P Murphy of Groundwork to pursue sportsfield project.
· Clerk noted QC status had been declined due to a number of items which YLCA insisted should be completed. Members agreed to take no further action at the present time.
· The redecoration of the hall was imminent.

2008-02-922
Correspondence:
The following items were circulated to members -
SDC Response on Affordable Housing
Mobile Library Times
NYCC Waste Strategy on CD
NYCC Winter service schedules
Notice of appointment of External Auditor
Community Safety News
Consultation - Code of Conduct Review

2008-02-923
Finance
The following payments were approved

Proposed Cllr Pointon Seconded Cllr Beechey Agreed

Members noted the Budget Report.

2008-02-924
Planning
Planning granted for extension at Red Lion Inn.
Members considered the retrospective application for a porch at 9 Bakersfield Drive. The Chair outlined the process of being Case Officer. Members noted the objection from the resident and his concern.
Members agreed no objections.

Members considered the proposal from developer to develop affordable homes on land at Broach Lane.
Affordable Housing Officer from SDC had responded noted that support from the Parish Council would be required to complete a housing needs survey.
Members viewed the proposal as inappropriate for the area, encroaching into green belt and would extend the line of the village. Members felt the scheme was inappropriate and did little to address housing issues.
Members resolved to reject the scheme.
Proposed Cllr Pointon Seconded Cllr Beechey Agreed

2008-02-925
Minor Items
Cllr Bray noted elderly resident had approached him asking for Council support to run a bus to the supermarket once a week. Members noted local bus times and felt there was adequate facilities but the matter would be raised with the Osgoldcross Forum.

Cllr Beechey was concerned about the "Kellington Common" land which was unregistered land and included on SDC survey of common land in the past few years.
Cllr Pointon and Beechey would research this matter and report back to Council.

2008-02-926
The next meeting would be held on 12th March at 7.30pm.
Chair declared the meeting closed at 09.20pm

MINUTES OF THE SPECIAL MEETING OF KELLINGTON PARISH COUNCIL

HELD AT THE COMMUNITY HALL

31st January 2008 FROM 7.30PM

Present: Cllr Pointon (Chair) ;Cllr Johnson; Cllr Beechey; Cllr Clough; Cllr Newton; Cllr Bray; The Clerk.
In Attendance: Cllr G Ivey (NYCC); Cllrs M and J McCartney (SDC);
22 members of the public.

2008-01-910
There were no declarations of interest.

2008-01-911
Cllr Pointon introduced the meeting and noted that the meeting was to discuss the proposal for an Ecotown development adjacent to Kellington Eggborough and Kellingley.
He noted that it was one of several bids to the Government to produce additional housing and industry.
It was noted that a public meeting had been held the previous week which had been very well attended.
No further information had been received.

2008-01-912
Clerk noted that SDC were consulting over their Local Development Framework on the issue of releasing land for housing in the area, that residents could make their views known and the Council would consider this at the next meeting.

2008-01-913
Cllr J McCartney outlined developments and announced that a campaign group was being set up to fight the proposed development of an Ecotown and noted that there was a need and urgency for the Parish Council to make a formal response on this issue to the Department of Communities.
It was thought that the Minister would make a shortlist in February and the final decision would be made in the summer.

2008-01-914
Cllr Gillian Ivey made her responses and noted that she was not in favour of the scheme. She noted that there was also a proposal for such a scheme on a nearby site, near Darrington. She would be objecting to both sites.
Cllr Ivey outlined some of the issues noting transport, housing and the need for such a scheme.

2008-01-915
Residents made various points at this time noting the following issues -
· The fact that the amount of proposed housing is not required
· That the area would simply become a commuter town
· The increased risk of flooding
· The lack of infrastructure improvements to support such a scheme
· The fact that such a scheme would impact locally in what was a rural area and damage the environmental aspects locally

2008-01-916
Members of the Parish Council considered the scheme and resolved:
1. That Kellington Parish Council agree to support the campaign group to fight against this scheme
2. That the Council would donate £100 towards a campaign fund
3. That Kellington Parish Council formally opposed plans for the development of an Ecotown such as that proposed for "Willow Green" on land adjacent to Kellington.
4. That the Parish Council will submit a formal response to the Minster for Communities.

Proposed Cllr Pointon Seconded Cllr Beechey Agreed

2008-01-917
Chair declared the meeting closed at 9pm.

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL

HELD AT THE COMMUNITY HALL ON 11th DecemberFROM 7.30PM

Present: Cllr Pointon (Chair) Cllr Newton; Cllr Clough; Cllr Bray;Cllr Johnson; Cllr Beechey. The Clerk.

2007-12-898
Apologies received from Cllr Whiteley (work).
There were no declarations of interest.

2007-12-899
There were no matters from the public.

2007-12-890
Minutes of the meeting held in November were agreed and adopted as a correct record.
Proposed Cllr Newton Seconded Cllr Clough Agreed

2007-12-891
Progress Reports:
· It was noted that the Standards Board had informed the Council that the complainant had appealed against their decision and they had considered the matter relating to a complaint against Cllr Bray.
· The Standards Board had concluded that their original decision as to take no further action was upheld and the matter was now closed.
· Chair noted that Cllr Bray had contacted him to note that he would resign if members felt that they had no confidence in him. Members reasserted their confidence in him.
· A further quotation was awaited for decoration of the hall.
· Cllr Bray reported on developing Kellington Beaver group.
· It was agreed that a S137 grant be made towards Kellington Beavers of £100
Proposed Cllr Beechey Seconded Cllr Bray Agreed

2007-12-892
The following items were put into circulation to members -
Community Safety leaflets
Area Committee Agenda
AVS News
White Rose Update
Local Councils Update
Adoption of Selby Statement of Community Involvemnet on Local Development Framework

2007-12-893
Members elected to vote for Cllr Crossdale on the ballot to elect a representative to the District Standards Committee.

2007-12-894
Members considered a letter from Mr Dimmock regarding a proposal for affordable housing and members would meet shortly to discuss these plans and respond with a proposal at the next meeting.

2007-12-895
Precept for 2008-9:
· Members discussed the budget report for 2008-9 and it was agreed that the Parish Plan project (Sportsfield) allocation be £1000.
Proposed Cllr Beechey Seconded Cllr Pointon Agreed
· Members agreed that there be no change in the precept and that a budget be set at £22,777 with a precept of £17,500.
Proposed Cllr Newton Seconded Cllr Bray Agreed

2007-12-896
Accounts
Members agreed to pay the following amounts due:
Date Item No Payee £ Details Payment
01-Dec 57-0708 R Fogden £ 300.00 Clerk salary SO
11-Dec 58-0708 Brears Farm Nurseries £ 170.00 Christmas Tree 300509
59-0708 SLCC annual subscription £ 32.25 25% 300510
60-0708 Osgoldcross Forum £ 63.00 newsletter 300511
61-0708 Amey £ 476.01 lights maintain 300512
62-0708 Kellington Beavers £ 100.00 S137 grant 300513

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL

HELD AT THE COMMUNITY HALL ON 10th OCTOBER FROM 7.30PM

Present: Cllr Newton (Vice Chair in the Chair); Cllr Beechey; Johnson; Clough; Whiteley; Bray and the clerk.

In Attendance: Mr Pocklington; & friend;

2007-10-880
Apologies were received from Cllr Pointon on holiday
Messrs Howard and Aylott sent their apologies and hoped to make a presentation on the Sportsfield project at the next meeting.
There were no declarations of interest.

2007-10-881
Public Matters:
Mr Pocklington noted the situation with regard to his trees and requested that any members should come and inspect them.
The clerk advised that any complaint should be directed to the Ombudsman.
Cllr Beechey reminded him that the Parish Council had no powers in this matter. Mr Pocklington did not give the name of his friend attending.

2007-10-882
The minutes of the last meeting were agreed and adopted as a correct record.
Members agreed to add the following statement regarding matters discussed at the last meeting -
"Members agreed that the behaviour of Cllr J McCartney towards the Chair of the Osgoldcross Forum at the last meeting was unacceptable, rude and embarrassing. Members noted that the Council encourage open and frank discussions and that the Council feels that comments were made to contradict the status of another public body. "
Proposed Cllr Beechey Seconded Cllr Bray Agreed

2007-10-883
Members agreed to ask clerk to write to Cllr McCartney requesting an apology.

2007-10-884
Members agreed to formally apply for Quality Status and enclose copy of Parish Plan document.
Proposed Cllr Beechey Seconded Cllr Bray Agreed

2007-10-885
Progress Matters:
The clerk noted that the litter bin was now installed;
That a public meeting would be held in Beal to discuss Windfarm proposals;

2007-10-886
Correspondence:
· The following items were put into circulation -
Fire Service Corporate Plan
Notice of rejection by NYCC for waste transfer station at Meadow View
AGM CAB details
Defra booklet on Climate Change
Copy letters sent

Clerk noted letter received from former resident requesting Council's views on affordable housing on land adjacent to Meadow Lodge.
Members asked that a letter be sent to him requesting further information and an invitation to meet with members.

2007-10-887
Council resolved to approve the attendance of the clerk at the forthcoming YRCC seminar at Riccall on 3 November and agreed that a £10 refundable cheque for £10 be paid.
Clerk noted that he had been nominated as a YRCC trustee and this would be discussed at the AGM of YRCC.

2007-10-888
Planning:
Members noted refusal for extension at Roall Manor Cottages and acceptance for extension at 1 Bakersfield Drive.
Members considered the application for steel storage shed at The Firs and Cllr Pointon as Case Officer had investigated the site.
Members agreed no objections.
Proposed Cllr Beechey Seconded Cllr Newton Agreed

2007-10-889
Outside Bodies:Osgoldcross Forum
Cllr Beechey reported on the Forum meeting and that the leader of SDC had made a presentation and answered questions well.
Members noted the new committee structure of the Forum and agreed representation as follows:
Youth Issues - Cllrs Pointon and Newton; Environment - Cllr Beechey; Highways - Cllr Bray

2007-10-890
Community Hall Report
Cllr Newton reported the financial balances of the committee as:
£2255.83 at bank and £27.75 in cash.
A decorator who specialises in working with charities would be quoting for decorating the hall.
It was noted that Tesco may be able to offer tables.

2007-10-891
Members agreed and updated the register of assets and noted that insurance cover was provided.

2007-10-892
Members agreed to hold a special meeting to review the Parish Plan and this would be on 23rd October at 7.30pm.

2007-10-893
It was noted that the next JAG meeting on Community Safety would be held in the hall on 29 October.

2007-10-894
Accounts
Members agreed to authorise for payment the following items -

Date Item No Payee £ Details Payment
01-Oct 44-0708 R Fogden £ 300.00 salary SO
10-Oct 45-0708 Osgoldcross Forum £ 58.50 printing 300498
10-Oct 46-0708 SDC £ 245.40 litter bin 300499
10-Oct 47-0708 Amey £ 158.67 street lighting 300500
10-Oct 48-0708 NALC £ 29.38 QC application 300502
10-Oct 49-0708 YRCC £ 10.00 Conference 300503
Total Expenditure Approved £ 801.95
Proposed Cllr Beechey Seconded Cllr Newton Agreed

Members noted the budget report and that the bank balance was £12313.35. The Area Committee grant of £3900 had been banked as had the second half precept.

NYCC had been invoiced for grass cutting and members agreed to ask Clerk to notify Sodexho to invoice for grass cutting work outstanding.

2007-10-895
Minor Items
· It was reported that large number of rates seen on Low Road. Clerk to inform Mr Poskitt, farmer and Environmental Health.
· Fly tipping on Low Road and off A645 to be reported to SDC.
· The newsletter rota was to be amended.
· Cllr Newton noted detritus found exterior to community hall and that receipts found have been investigated by Police.

2007-10-896
It was agreed that the next meeting would feature presentation by Mr Howard and Mr Aylott on Sportfield Project and David Ottaway, footpaths Officer of NYCC would make a presentation.
It was agreed that the next ordinary meeting of the Council would take place on 14th November commencing at 7pm.
The Chair closed the meeting at 09.25pm.

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL

HELD AT THE COMMUNITY HALL

12 SEPTEMBER 2007 FROM 7.30PM

Present: Cllr Newton (Vice Chair in the Chair); Cllr Beechey; Johnson; Clough; Whiteley; Bray and the clerk.

In Attendance: Mr J Vause (Osgoldcross Forum); Mr and Mrs Pocklington; Cllrs J and M McCartney (SDC)

2007-09-858
Apologies received from Cllr Pointon
Cllr Bray declared an interest under Public Matters.

2007-09-859
Public Matters:
· Mrs J Birkill outlined plans for a Village Show next year which involved plants, vegetables etc. This would also involve the Guides. Council were very supportive and welcomed the initiative. Details available later.
· Mr and Mrs Pocklington attended to voice concerns over a dispute about hedging which adjoined Cllr Bray. Clerk noted report of decisions sent by SDC. Copies to be sent to Cllr Bray and Mr Pocklington. Mr Pocklington requested a payment for the tree felling. Council noted no spending powers were available to permit this. Members were invited to see the works undertaken.
· Mr Vause from the Osgoldcross Forum made a presentation concerning developments concerning a project for improvements on the A645. Members were given the opportunity to complete a survey ; the Forum was working in partnership with the Police and Highways to resolve issues; Mr Vause noted that the committees would at first include Youth Services and Highways; the Forum now had plans to develop the First Aid Responder service to in include Beal/Kellington; Birkin/Brotherton/Byrma/Fairburn; training would be available.
· Cllr J McCartney noted the need to consult residents along A645 as part of this exercise. Council resolved to table this item at the next meeting and would make appoitments to the Osgoldcross Forum's committees.
· Cllr J and M McCartney spoke about developments involving the Windfarm development. Cllrs had attended a public open evening developers in Eggborough. Discussion ensued Members agreed to ask clerk to ascertain views from Birkin, Chapel Haddelsey and West Haddlesey.

2007-09-860
The minutes of the July meeting were agreed and adopted as a correct record.
Proposed Cllr Bray Seconded Cllr Newton Agreed

2007-09-861
Sportsfield Project
Mr Howard presented some ideas on developing this project. Members agreed to help to encourage a Village Sportsfield Committee.
Members supported the idea and it was agreed that a presentation be made before the next meeting on 10th October.
It was noted that Lottery bid for sporting facilities by the Council had not been successful.

2007-09-862
Cllr Newton reported on developments - Jane Howard had resigned from the committee; the 5-8yr old discos had been successful; There had been a problem about teenagers attending disco from outside. Some Anti-Social behaviour had been witnessed. This will be discussed at the hall committee meeting. Cllr Bray proposed - the hall committee develop a policy on parties as part of the operating procedures of the hall, seconded by Cllr Beechey Agreed.

2007-09-863
Correspondence:
The following items were circulated to members -
Parish Forum News- next meeting of Forum 17 October Cllr Johnson to attend
AVS Newsletter
Daisy Chain Agenda
Councils Direct
White Rose Update
Playing Field Newsletter
SDC State of the Area Address
NYPFA Annual Report
NYCC Minerals and Waste Consultation on Policy
NYCC Letter re NYCC consulting on Royal Mail on closure of Post Offices in rural areas
Community Safety newsletter
Letter introducing PPC for Selby Conservatives
NYCC Area Cttee Agenda
Workshop on NYCC Transport Issues 20 Sept at Selby
Local Councils Update
Assembly News
North Yorks PCT news
Assembly Digest
Flood Reports - EA

· Members agreed to ask clerk to write to Cllr Ivey of NYCC to insist the bus stop sign be replaced on Main Street;
· Members agreed to ask clerk to write to local farmers requesting that footpaths be cleared.
Proposed Cllr Beechey, Seconded Cllr Newton Agreed.

It was noted that the Osgoldcross Forum on 4 October at Fairburn Village Hall would be addressed by SDC leader.

· Letter from organiser of Kellington playgroup, Kellitots, read out requesting help towards providing toys. Members resolved to grant a S137 award to Kellitots of £100.
· Proposed Cllr Beechey Seconded Cllr Johnson Agreed.
Clerk would send application form for CIPs grant.
The Council would request a report from the group in terms of development.

2007-09-864
Members agreed to ask SDC to supply and install litter bin at junction Whales Lane/Main Street to replace dog bin damaged.
Proposed Cllr Newton Seconded Cllr Beechey Agreed

2007-09-865
Accounts and Budget

· A letter of request for grant aid from a new play group - Kellitots was read out. Members agreed to make a S137 grant of £100 and further advice to be sent. Prop Cllr Beechey Sec Cllr Johnson, Bray Agreed

The following payments were agreed to be made :
Date Item No Payee £ Details Payment
01-Aug 35-0708 R Fogden £ 300.00 salary SO
01-Sep 36-0708 R Fogden £ 300.00 salary SO
12-Sep 37-0708 Selby District AVS £ 20.00 annual subs 300490
12-Sep 38-0708 Amp Electrical £ 117.50 repairs 300491
12-Sep 39-0708 Amey Infrastructure -July £ 158.67 lighting a/c 300492
12-Sep 40-0708 Kellitots £ 100.00 S137 grant 300497
12-Sep 41-0708 Viking Direct £ 5.53 diaries 300494
12-Sep 42-0708 Paul Banks £ 5,875.00 hall 300495
12-Sep 43-0708 Sodexho £ 1,498.13 grass cutting 300496


Total Expenditure Approved £ 8,374.83

Proposed Cllr Beechey Seconded Cllr Bray Agreed

· The following budget report was noted and the hall project for this year had been completed including the receipts of grants from NYCC Area Committee.
KELLINGTON PARISH Council BUDGET REPORT Sep-07


Balance at Bank Statement 31 Aug £ 11,219.19
Less uncleared chgs
Less payments approved & uncleared £ 7,774.83

Balance b/fwd £ 3,444.36
INCOME
banked 9 Aug NYCC grants £ 3,900.00

Due NYCC agency fees £ 544.00
Due Precept £ 8,750.00
Total Income Due £ 9,294.00

Bal+Income Balances Forecast to 1 Oct £ 12,738.36

· Members agreed to support Community Hall Committee to apply for Charity Status.
· Members agreed to ask for a quotation to plasterboard.scim walls of the hall.

2007-09-866
PCC had applied for grant aid re grass cutting of churchyard and members were concerned about the north side of the graveyard. Letter to be sent to PCC requesting any aid given be focused on this.
Prop Cllr Beechey Seconded Cllr Bray Agreed

2007-09-867
Planning:
The following decisions by SDC were noted -
· Erection of conservatory to rear 47 Marsh Lane - Granted
· Erection of extension at 2 Ings Court Granted

Decisions and observations by planning sub committee were noted -
· Extension at 10 Marsh Lane Gardens - no objections
· Extension at 2 Roall Lane Cottages - no objections
· Application for extension at 1 Bakersfield Drive - no objections buy Council noted local objections similar to application for earlier application at no 3.

2007-09-868
Newsletter rosta agreed by members

2007-09-869
Minor Items

· Cllr Bray reported on developments with scouts - a leader has been found to lead a Beaver Group and it was hoped that the cubs may also be developed. Training would be set up.Members welcomed the development.
· Cllr Beechey had attended special meeting in Snaith, organised by Snaith Town Council to look at flood prevention. They were looking at the lower Aire and residents were concerned about improvements to the Ouse which may impact on the lower Aire. 15 local councils were represented at the meeting. It was reported that a £25 subscription may be suggested to support this work at some stage.
Member supported Cllr Beechey on this group.
It was agreed that clerk send letters to local farmers to try and ensure that local public footpaths are kept open and the following statement was agreed - "It is the policy of the parish Council to see that the network of Kellington public paths are accessible and walkable to the general public at all times. Would you please therefore ensure that any disturbance of a footpath due to ploughing or seeding is re-instated to its statutory width in the specified period allowed for such disturbances." Prop Cllr Beechey Sec Cllr Newton Agreed

· Members agreed to ask Clerk to formally apply for Quality Council Status.

2007-09-870
Next Meeting
The next meeting would be held on 10 October at 7pm.
The next agenda would include setting ate for Parish Plan Review; Review Asset Register.
The meeting closed at 9.35pm.

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL held at the Community Hall on Wed 10th January 2007 from 7.30pm

Present: K Newton (Vice Chair); E Beechey; J Howard; D Pointon; and the Clerk.

2007-01-769
There were no declarations of interest.
Apologies were received from Cllr Ivey and Cllr Bray.

2007-01-770
Minutes of the meeting held in November were agreed and adopted as a correct record.
Proposed Cllr Newton Seconded Cllr Pointon Agreed

2007-01-771
Minutes of the budget meeting held in December were agreed and adopted as a correct record.
Proposed Cllr Beechey Seconded Cllr Pointon Agreed

2007-01-772
Minutes of the Extraordinary meeting held in December were agreed and adopted as a correct record.
Proposed Cllr Beechey Seconded Cllr Pointon Agreed

2007-01-773
Community Hall Report
· The clerk noted that all documentation had been sent to grant funders including final claims for funds. Independent auditor's report also sent.
· The application for Loan Sanction had been agreed by YLCA and sent to Government.
· Members agreed that the loan would only be utilised in the last resort.
· Wren would make direct payments of £8000 to L Bailey and £13000 to P Banks.
· Members agreed to send letters to contractors asking for itemised invoices and all work will be scrutinised before making final payments to contractors.
· The Lottery application for the hall was almost complete and would be sent soon.
· The gas would be connected shortly.

2007-01-774
Progress Reports
· The clerk noted that there needed to be some arrangements to ensure transport was available for patients to the new Pontefract Hospital and letters to this effect had been sent to J Grogan MP and Yvette Cooper MP.
· The clerk noted that a campaign was being mounted to secure the Knottingley Fire Station. This was important as cover for Kellington.
· A list of ongoing projects in the village was distributed to members.

2007-01-775
Outside Bodies
· Clerk noted that the Osgoldcross Forum were looking to help secure funds for defibrillation cover in the area.
· The Clerk had presented ideas to the Forum about Youth Work and this project was now being costed by the Executive and presentations would be made to each parish later in the year.
· The Power Station Liaison group would meet next in February.

2007-01-776
Correspondence
The following items were circulated to members -
NYCC Minerals Plan
Country Air
Notice of YRCC conference
Councils Direct

2007-01-777
Planning
· Members considered the application for siting of fuel tank at The Maltings Industrial Estate - No objections

· Members considered the retrospective application for waste transfer station at Meadow View. This was being dealt with by NYCC Planning.
Members objected to the proposal due to
"The impact of the development within a rural area;
Pollution emanating from the burning of waste on the site;
Adequate current provision of landfill sites;
That the site had been developed regardless of legislation;
That the Council had previously voiced concerns about the site for the last 2 years;
That any development on the site would result in a traffic hazard on an already busy A road;
That illegal dumping had already been taking place on the site;
That the applicant had demonstrated himself to be an unsuitable person to make such a development due to previous reporting of fly tipping. "

Proposed Cllr Howard Seconded Cllr Pointon Agreed

2007-01-778
Accounts
The bank balance as at 31 December was reported as £ 11849.
A projected set of figures for year end had been agreed.

Members agreed to authorised the following payments
Cheque Item No Payee £ Details
so 1 Dec 55-0607 R Fogden £ 476.40 salary
300441 56-0607 I Tobell £ 200.00 C. Tree
300442 57-0607 D Pointon £ 20.00 C Tree
300443 58-0607 33% SLCC £ 40.00 annual subs
300444 59-0607 R Fogden £ 1.92 postage
300445 60-0607 Amey £ 902.40 lights contract
300446 61-0607 Wakefield College £ 16.00 newsletters
300447 62-0607 Kell Elderly People £ 200.00 christmas meal
300448 63-0607 Kellington Brownies £ 25.00 S137 grant
300449 64-0607 P Banks £ 5,000.00 hall project
so 1 Jan 65-0607 R Fogden £ 476.40 salary
300452 66-0607 R Beechey £ 40.09 website domain renewal fee
300450 67-0607 WREN £ 2,310.00 3rd pty Hall

Total Expenditure £9,708.21

Proposed Cllr Pointon Seconded Cllr Newton Agreed

A new Bank Mandate would be signed at the next meeting to approve any 3 of 4 persons to sign cheques and payments.

Members agreed to withhold payment to Amey for street light repairs in December as some lights had not been repaired. Clerk to write explaining this to Amey.

2007-01-779
Minor Items
Cllr Howard noted that a priority for work was the tidying up of land to rear of village green. Cllr Pointon to talk to landowner as Yorkshire Water Projects Team may be interested in providing help.
Cllr Howard stressed the need for obtaining a site for sports filed and members agreed that this be an item at each meeting to report progress.
Cllr Pointon would continue to monitor street lighting.

2007-01-780
Date of the next meeting agreed as 14 February.
The meeting closed at 0905pm

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL held at the Community Hall on Wed 13th December 2006 from 7.30pm

Present: M Bray (Chair); K Newton; E Beechey; P Harvey; J Howard; D Pointon and the Clerk.

2006-12-753
There were no declarations of interest.

2006-12-754
The minutes of the November meeting would be agreed at the January meeting.

2006-12-755
Progress Reports
· Clerk would attend Osgoldcross Forum to progress the youth worker project as a volunteer who was qualified had come forward. Cllr Beechey apologised for not being able to attend this meeting on 18th December.
· Members decided following response from SDC that the proposed park benches project await consultations and that the project be actioned as from April 2007;
· That the clerk ask SDC for another price for a new litter bin to be supplied but not fitted.
· The clerk was still awaiting responses regarding a site meeting for land at A645.
· Cllr J McCartney had been progressing the issue of the bus stop pole on Main Street.
· Clerk to ask Cllr G Ivey to report regarding the resurfacing of remainder of roads in village.
· Clerk to ask NYCC for the classification of all roads in the village and the repair and maintenance schedule and classification and to check on the status of adopted roads re Pick Haven Garth.
· Clerk noted that Euro Auctions had awarded a grant of £2000 towards the community hall project which had been banked. Thank you response to be sent.

2006-12-756
Budget 2007-8
The budget papers had been previously circulated to members.
It was noted that the difficulty on the community hall project included grants being budgeted for but not awarded.

Members resolved the following:

· The Office Allowance/Computer Hire was agreed as £400 per year.
· That a saving would be made on the phone allowance as the dedicated line be used thus reclaiming the vat.
· That a precept be set at £17,000 for 2007-8, being no change on the present year.
· Clerk noted that the budget set below and agreed was achievable.

KELLINGTON PARISH Council
BUDGET REPORT 2007-8

2006-7 Year End
Income
vat £ 2,930.00 £ 1,200.00
precepts £ 17,500.00 £ 17,500.00
Grants b/fwd £ - £ 2,500.00
agency fees £ 544.00 £ 1,088.00
grants £ 1,500.00 £ 20,000.00
balances £ 1,000.00 £ 6,500.00
Bank Interest £ 100.00 £ 100.00
£ 23,574.00 £ 48,888.00
Expenditure
grass cutting £ 1,500.00 £ 1,500.00
street lighting account £ 1,100.00 £ 1,100.00
new street lights £ 1,300.00 £ -
street light repairs £ 2,098.00 £ 5,886.77
Admin £ 4,541.00 £ 4,545.64
clerk £ 5,463.00 £ 5,306.29
Christmas Projects £ 200.00 £ 200.00
parish plan projects £ 500.00 £ -
cleansing £ 100.00 £ 100.00
S137 grants £ 500.00 £ 500.00
Community Hall £ 1,000.00 £ 6,000.00
contingency £ 1,000.00 £ 249.30
reserves £ 4,272.00 £ 1,000.00
Total £ 23,574.00 £ 26,388.00




Administration
Insurances £ 2,076.00 £ 2,076.00
newsletters £ 250.00 £ 250.00
office supplies £ 300.00 £ 300.00
Chair's allowance £ - £ -
postage £ 70.00 £ 70.00
Office Allowance/Computer Hire £ 400.00 £ 375.00
conference/training £ 600.00 £ 600.00
room hire £ - £ -
bank charges £ 40.00 £ 40.00
subscriptions £ 250.00 £ 250.00
reference books £ - £ 33.00
audit fees £ 175.00 £ 175.00
safety inspections £ 180.00 £ 180.00
repairs £ - £ -
Internet/Telephone £ 200.00 £ 196.64
Total £ 4,541.00 £ 4,545.64

Proposed Cllr Pointon Seconded Cllr Bray Agreed

2006-12-757
Planning

It was noted that SDC had granted planning for land adjacent to Kellington fisheries.
Members considered the following planning applications -
· Proposed erection of shed at 11 Eastfield Lane
No objections

· Erection of storage shed at The Firs
No objections but Council express the concern over light pollution from the site.

· Proposed extension at 16 Plough Garth
No objections

· Resubmission of application to convert post office and shop to dwelling
Members resolved no objections but that a condition be attached relating to a landscaping scheme for the front external area of the site be agreed with planning officers.

Proposed Cllr Pointon Seconded Cllr Howard Agreed

2006-12-758
Urgent Items
· Cllr Beechey expressed concern at the need to progress the provision of additional playing field area. Cllr Pointon would liaise with landowner after Christmas and report.
· The Chair read out an email and text message from contractor Paul Bank requiring the need for urgent payment for work completed on the community hall.
· Members discussed the delays over achieving and obtaining the grant funding and the clerk explained some of the background. All agreed that the project had been an unhappy experience and that better management should have been had on the project.

Members resolved the following:
· It was agreed that Cllr Harvey would liaise with grant funders to obtain the final certifications and invoices for 3rd party funding and thus obtain the final grants.
· Members agreed to make a £5000 part payment for the work invoiced by Paul Banks totalling some £26,000.

Proposed Cllr Bray Seconded Cllr Howard Agreed

2006-12-759
The following items were circulated to members -
Groundwork Selby newsletter
SDC response survey re planning
Playing Field News
CE Electric letter

2006-12-760
The next meeting was agreed as 10th January and the meeting closed at 09.30pm

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL held at the Kellington School on Wed 8th November 2006 from 7.30pm

Present: M Bray (Chair); K Newton; E Beechey; P Harvey; J Howard; S Aylott and the Clerk.
In Attendance Cllr J McCartney (SDC)

2006-11-744
Apologies received from Cllr Pointon (holiday) and from Police Community Support Officer.
There were no declarations of interest.

2006-11-745
Minutes of the meeting held in October were agreed and adopted as a correct record subject to amendments relating to the community hall report being redrafted.
Proposed Cllr Bray Seconded Cllr Harvey Agreed

2006-11-746
Progress Reports
The following items were noted -
· Cllr Harvey reported on land to rear of Manor Garth was visited by SDC officer and the area is not required to be enforced under the Environment Act. Cllr Pointon and Cllr Howard appointed to discuss with land owner the state and position of this land.
· Clerk noted that consultation on positions for new benches put to SDC and NYCC. County had reported their views and Cllr Howard would look into this. SDC had offered 50% funding for the scheme costing approx £900 for the Parish Council. Clerk to inform SDC that the Council would be taking this up and that sites to be agreed and that they would be informed of the update. Clerk to ask SDC to replace damaged dog bin near Old Vicarage and replace with standard litter bin.
· A scheme of tree planting would be drawn up for next year.
· Clerk would be chasing Peter Murphy for design work to be done on new play area and clerk to discuss with G Poskitt re land to rear of village green.
· The clerk had noted interest in land off A645 with land registry.
· Land at A645 clerk to ask Cllr Ivey of NYCC to look into this land interest and report to next meeting.
· Clerk to write to Police, Environment Agency and SDC arranging a special meeting on a Wednesday to look into enforcement action on land at Meadow View off A645.
· It was noted that Red Lion Inn had asked to sponsor the Christmas Tree.
· Clerk reported on Environment Agency and Yorkshire Water updates on flood prevention measures - maps and booklets circulated.
· Clerk reported on details of White Paper on local government and opportunities it had for Quality Councils.

2006-11-747
Public Participation Matters:
Cllr Aylott noted need for bus stop post to be re -erected on Main Street.
Cllr McCartney reported that he would email NYCC to action this.

2006-11-748
Correspondence
The following items were circulated for members -
Osgoldcross Forum Survey
SDC Local Development framework
LGIC Clustering of Parish Councils
NYCC budget consultation
Community Safety Report
YRCC Annual Report
Councils Direct

2006-11-749
Outside Bodies
· Cllr Beechey reported on footpaths walk and that the path from Kellington Manor to A645 was of concern as sludge was present and the path was not marked out.The footpaths officer was aware of this.Clerk to inform E Agency of the sludge issue.
· Cllr Aylott reported on the Power Station Liaison Group. There were plans for change at the power station and extra investment is being made for the site to ensure that its life is extended. Cllr Aylott noted that the environmental work by British Energy on the site at Gale Common was excellent.

2006-11-750
Accounts
Clerk noted that balance at bank was £12,243.

The financing of the community hall was discussed. It was noted that grant applications had been submitted to CIPs Group and Area Committee.
Clerk noted the Public Works Loan Board.
Cllr Aylott noted that he was very concerned that the way the project had progressed meant considerable liability to the members of the Council and that the Council should not be in such a situation.
Cllr Howard voiced his dissatisfaction at the way the scheme had been managed; the methods of procurement; the unsatisfactory contractual methods used and the value of the prices offered and agreed.

Copies of the Budget Report were circulated to members to consider ready for the Budget Meeting next month.

The following items were agreed to be paid -
Cheque No Item No Payee £ Details
so 1 Nov 52-0607 R Fogden £476.40 salary
300435 53-0607 SLCC 33% £ 33.15 ref books
300440 54-0607 R Fogden £ 1.92 postage
Total Expenditure £511.47

And it was further agreed that "members resolve to prioritize expenditure for essential items only until the finance of community hall is resolved."

Proposed Cllr Howard Seconded Cllr Aylott Agreed

2006-11-751
Minor Items
Cllr Ayott raised concerns about the standard of driveways to houses and Cllr McCartney noted the permission requirement from NYCC Highways.

2006-11-752
The date of the next meeting which was the Budget Meeting was agreed as on 13 December.
The meeting closed at 9.30pm

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL held at the Parish & Community Hall on Wed 11th October 2006 from 7.30pm

Present: M Bray (Chair); K Newton; E Beechey; P Harvey; J Howard; D Pointon and the Clerk

2006-10-736
There were no declarations of interest.

2006-09-728
The minutes of the meeting held in September were agreed and adopted as a correct record.
Proposed J Howard Seconded E Beechey Agreed

2006-10-737
Progress Report
· P Harvey noted that SDC were in the process of inspecting the land to rear of Manor Garth;
· The Chair and Cllr Howard reported on the positive outcome of the site visit with Euro Auctions and that the owners were prepared to support the community by helping with provision of 4 park benches. Cllr Howard to discuss with owners re estimates and the siting to be decided later.
The potential sites included 2 at Church Lane; Broach Lane, Low Road and land opposite Post Office. The clerk would approach SDC and NYCC re siting of these.
· It was noted that tree planting should take place next Autumn with the clerk researching potential grant funding.
· The clerk would chase up Groundwork Selby with regard to project planning for play area at village green.
· The clerk reported that he was still awaiting a response from DEFRA re land at Beal Carrs.It was suggested that clerk report to owners of site the need for a stile to allow access for bird watchers.
· Members agreed to register an interest in the land off A645 and clerk would chase Cllr G Ivey re NYCC interest in this site.
· Cllr Harvey would approach SDC regarding concreted access to Meadow View.
· The members reported on the outcomes of Operation Cleansweep held with the Police and Selby Community partnership..

2006-10-738
Correspondence:
The following items were circulated to members -
Parish Forum Agenda 1 Nov
NYCC road resurfacing response
YLCA branch news
Power Station Liaison meeting - Cllr Aylott to attend
White Rose Update
NYCC Minerals Plan disk
Npower - notice of price increases
YRCC Annual Report
2006-10-739
Outside Bodies:
· K Newton gave a verbal report on the Community Hall and copies of minutes of management committee were put into circulation.
· Cllr Howard noted the following: that councillors were unaware of the project details and that these were not defined; a negative position took place with contractors; works had taken place which were not suitable for phase 1 of the project; revised specifications were to be agreed with the contractors and thus because of these issues the Parish Council were put at risk.

Members discussed the refurbishment project and resolved the following:
Amended plans for phase 1 to be copied to Wren and Epac;
That contractors are to work to agreed list of works, specifications and cost values; Proposed Cllr Howard Seconded Cllr Newton Agreed

· Clerk reported that Awards for All grant had not been approved and members agreed to apply for further funding of £1000 to Selby South CIPS and up to £9000 from Area Committee. Clerk would action.
The management committee would work out details for submission for phase 2.

· Cllr Beechey reported on the meeting of the Osgoldcross Forum. He outlined the plans for the Forum and the services they were likely to offer.
Members agreed to support the forum by offering the use of the hall.

· The Clerk outlined news received at the YLCA conference in Scarborough. The Lyons Report was expected in December and the White Paper of Local Govt Reform was expected in November.
· The Chair reported on the JAG meeting held at Eggborough. The meeting noted that residents were now reporting anti-social behaviour issues to the Police. This needed to be stressed and Inspector Khan noted that to pursue ASB information was required. Members noted that the Council needed to keep a log of ASB incidents. The Chair had incited the Community Support Officer and Inspector to all Council meetings.

2006-10-740
Planning:
· It was reported that change of use for part of corner shop for residential use had been approved by SDC.
· Members discussed the application for development of new build at the Post Office.
Members resolved the following -
That the development as proposed would reduce existing parking; introduce problems with access to the site due to the close proximity of the bus stop; that existing parking would be compromised and that the development could give potential pedestrian access problems.
Proposed Cllr Howard Seconded Cllr Bray Agreed

2006-10-741
Accounts
· The clerk noted that the external audit had been successfully concluded and notices displayed.
· The Bank balance at present was reported as £13,766.
· NYCC had been invoiced for the grass cutting agency fees of £544.
· The quarterly internal audit had been completed and the results filed.
The following invoices were agreed to be paid:

Cheque No Item No Payee £ Details
so 1 Oct 46-0607 R Fogden £476.40 salary
300434 47-0607 Max Abraham £ 857.75 v hall roof
300436 48-0607 Viking Direct 50% £ 144.95 stationery
300437 49-0607 Mazars £ 141.00 audit fees
300438 50-0607 R Fogden £ 7.68 postage
300439 51-0607 Osgold Forum £ 36.00 newsletter
Total Expenditure £1,663.78

Proposed Cllr Howard Seconded Cllr Pointon Agreed

Income was detailed as:
Income
1st October SDC precept £8,750
Due NYCC agency Fees £544.32
£9,294

A Budget Report was circulated to members and the clerk noted that the finances were ahead of budget.
The clerk was commended by members for not wishing to claim travel costs for attending conference.

2006-10-742
Minor Items
Cllr Pointon noted that the Guides were adopting planters to maintain this year and members agreed to reimburse planting costs to them.
Members agreed to spend up to £100 on the Christmas Tree and Clerk would write to local businesses asking for sponsorship.
Members agreed that grant aid be given to Guides and Elderly people as S137 grants at £200 each. The Guides would be offered the rent due for the hall for the year.

Proposed Cllr Pointon Seconded Cllr Harvey Agreed

2006-10-743
The date of the next meeting was agreed as 8th November.
The meeting closed at 9.50pm

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL held at the Parish & Community Hall on Wed 13 September 2006 from 7.30pm

Present: J Howard (Chair); K Newton; E Beechey; P Harvey; the Clerk
In Attendance: Cllr G Ivey (NYCC)

2006-09-727
Apologies had been received from Cllrs M Bray and D Pointon
There were no declarations of interest.

2006-09-728
The minutes of the meeting held in July and the special meeting held in August were agreed and adopted as a correct record.
Proposed J Howard Seconded E Beechey Agreed

2006-09-729
Progress Report
It was noted that the Police had been in attendance to enforce the No Alcohol Zone;
Highways had started work on Main Street road resurfacing;
Cllr Harvey to investigate environmental health enforcing clearance of land to rear Manor Garth;
Members noted work completed to external village hall by Yorkshire Water charity group;
Cllr Howard noted that he and Cllr Bray had met on site with Euro Auctions to discuss local issues;
Clerk to discuss with G Poskitt this Autumn re land to rear village green;
Clerk would ask Peter Murphy of Groundwork to begin work on design scheme;
Cllr Beechey was working on sites suitable for tree planting - Rowan trees.
Clerk to investigate issues of maintenance and access with DEFRA re Beal Carrs.

2006-09-730
Unclaimed Land
Cllr Ivey was in attendance for this item.
Cllrs Howard and Harvey noted the potential liabilities of this site off A645 which is unregistered. Members had all visited the site.
Members agreed to discuss this issue on next Agenda asking for peoples' views.

2006-09-731
Outside Bodies
Cllr Ivey noted Operation Cleansweep on 25 September to look with Police at safety issues.
Cllr Howard had attended the CIP group meeting and noted that the CIPS group had discussed the operation of Selby South Taxibus.and that they were preparing a consultation survey which could be put out with the newsletter to ascertain users' views.
It was noted that the following meetings were due to take place -
Area Committee meeting 18 September Community Safety meeting 9 October Eggborough
Parish Forum 1 November Kellington

Cllr Harvey reported on the discussions at SDC re structure of the Council.
The Community Hall Management Committee would meet next week and would discuss the refurbishment project and the Clerk was asked to prepare a report.

2006-09-732
Correspondence
The following items were put into circulation for members:
Letter Amey Street Lighting - awaiting for cut out swap from YEDL
NYCC Minerals Plan
Surestart Strategy
Daisy Chairn Conference 22 September Area Cttee Agenda
Sustainable Communities Bill
Parish Forum Agenda
CIPs newsletter
Country Air
Playing Field News
AVS News
Selby DIAL

2006-09-733
Planning

Planning decisions reported by SDC -
Granted permission for erection of rear extension at 45 Ings Lane;
Granted permission for erection of lean-to building at Weeland Road;
Refusal for conversion of Post Office into dwelling.

The application for change of use of part of corner shop to dwelling was discussed by Cllr Pointon and Clerk under delegated authority and the observations were no objections.

2006-09-734
Accounts
Members agreed the following payments be authorised and payment be made:

Cheque No Item No Payee £ Details
so 1 Aug 39-0607 R Fogden £ 476.00 salary
so 1 Sept 40-0607 R Fogden £ 476.00 clerk salary
300429 41-0607 R Fogden £ 5.54 postage
300430 42-0607 Osgoldcross Forum £ 36.00 printing
300431 43-0607 R Fogden £ 56.10 travel
300432 44-0607 YEDL £ 381.88 lighting fees
300433 45-0607 Kell Community Hall £ 77.77 water rates




Total Expenditure £1,509.29

Proposed Cllr Howard Seconded Cllr Harvey Agreed

Clerk noted that the account balance was £ 5740

2006-09-735
Date of the next meeting was agreed as 11th October.
The meeting closed at 9.20pm.

MINUTES OF THE ANNUAL PARISH ASSEMBLY held at the Parish Hall on 10th May 2006 from 7.30pm

Present:
Chair, Cllr Howard and the Clerk
9 members of the public.

Apologies had been received from Cllr Ivey (NYCC), Cllr Beechey and Cllr Newton.

The Annual Report had been circulated to each household with the Village News.

The Clerk reported on the audited accounts for 2004-5.
A verbal report was made regarding the 2005-6 accounts which were presented in draft form only in the Annual Report.
The clerk noted that public inspection of the accounts was in order following the external audit notices.
A report was made with regard to the budget for 2006-7.

The clerk answered questions regarding the accounts.

There was no County Council Report.
Cllr Harvey reported on the workings of SDC in past year. There were differing views in the Council on the workings of the recycling service.A new committee had been set up regarding Housing Service and a 100% inspection would take place on licensed food premises.
Cllr Harvey reported that he had asked several questions with regard to street cleansing.

No reports from voluntary groups received.
It was noted that the new management committee of the hall had been completing their operating manual, safety inspections and fire training.
The hall had been cleaned and fund raising had begun.

No resolutions from the public had been received.
The Assembly closed at 0745pm.

MINUTES OF THE ANNUAL MEETING OF KELLINGTON PARISH COUNCIL held at the Parish & Community Hall on Wed 10th May 2006 from 7.30pm

Present: J Howard(Chair in the Chair); M Bray; D Pointon;
S Aylott; P Harvey; the Clerk.
In Attendance Cllr G Ivey (NYCC)
1 member of the public.

2006-05-684
Election of Officers
Chairman - M Bray - proposed Cllr Howard Seconded Cllr Harvey Agreed
Vice Chair - K Newton - proposed Cllr Aylott seconded Cllr Pointon subject to her agreement. Agreed.
Cllr Bray signed the acceptance of office.
Members wished to note with thanks the work done during the year of outgoing Chair, Cllr Howard.

2006-05-685
Apologies received from Cllr Newton and Cllr Beechey.
There were no declarations of interest.

2006-05-686
Members noted that the Annual Report had been published.

2006-05-687
Standing Orders and Financial Regulations were presented for revising and both were agreed subject to altering the amount £2000 required for tenders to contracts - Financial Regulation 30.
Proposed Cllr Howard Seconded Cllr Harvey agreed.

2006-05-688
Meetings
The schedule of meetings were agreed subject to only half year meetings of the Admin & Finance Committee.
Proposed Cllr Howard Seconded Cllr Harvey Agreed

2006-05-689
Chair's Allowance
It was agreed that there would be no Chairman's Allowance to be paid this year.
Proposed Cllr Howard Seconded Cllr Pointon
This was agreed with 4 for and 1 member against.

2006-05-690
Elections to committees:
Amenities Committee:
Cllr Pointon, Cllr Howard, Cllr Beechey
Proposed Cllr Bray Seconded Cllr Harvey Agreed
Admin and Finance:
Cllr Aylott, Proposed Cllr Howard; Seconded Cllr Pointon
Cllr Bray Proposed Cllr Pointon Seconded Cllr Aylott
There were no other nominations and Cllr Aylott and Bray were elected.

2006-05-691
Elections to external bodies:
Power Stations Liaison
Cllr Aylott Proposed Cllr Pointon Seconded Cllr Bray
CIPs group
Cllr Harvey proposed Cllr Aylott; Seconded Cllr Howard
Osgoldcross Forum
Cllr Beechey Proposed Cllr Pointon; Seconded Cllr Aylott
YLCA/YRCC
Cllr Aylott did not wish to continue but members would agree to send delegates to meetings as agreed at each agenda.

2006-05-692
Accounts for the year 2005-6
Clerk presented the Financial Report for the year 2005-6 - a draft version had been presented in the Annual Report.
Receipts for the year amounted to £18921 and Payments totalled £19800.
The net balance as at 31st March 2006 was £5767.57.
The Internal Audit had been completed and a report circulated to members.
The Financial Report was accepted by members and the Annual Return was signed by the Chair.
Proposed Cllr Aylott; Seconded Cllr Harvey Agreed.

The clerk was commended for the financial report and the detailed reporting of the Council's finances for the year by members.
Proposed Cllr Aylott; Seconded Cllr Bray.

2006-05-693
The Statement Of Assurance was agreed by members and signed by the Chair.
Proposed Cllr Aylott; Seconded Cllr Howard

2006-05-694
The following accounts were agreed to be paid by members:
Cheque No Item No Payee £ Details

so 13-0607 R Fogden £476.00 clerk salary
300405 14-0607 R Fogden £3.84 postage
300406 15-0607 Rig Architects 483 architects fees
300407 16-0607 Viking Direct 33% £59.06 stationery
300408 17-0607 Npower Ltd 1161.62 electricity/lighting
300409 18-0607 Osgoldcross Forum 63 newsletter


Total Expenditure £2,246.52
Proposed Cllr Harvey Seconded Cllr Howard Agreed

2006-05-695
Members agreed that as Mrs Hirst, Internal Auditor wished to retire Clerk would request SDC to supply internal auditor.
Proposed Cllr Howard Seconded Cllr Pointon Agreed.

2006-05-696
Correspondence:
The following were noted -
Notice of planning permission granted at:
The Firs for conservatory; conservatory at 30 Ings Lane; extension to industrial unit on Roall Lane.
LSP/Community Safety group AGM Selby Town Hall 31 May 6pm.

The following items were circulated -
Chubb Fire News
Councils Direct
White Rose Update
Clean Neighbourhoods Advice Note
Playing Field News
YLCA minutes

The following items were circulated to members and would be discussed at next meeting:
ODPM paper on Local Authority Bye Laws
Draft SDC developer Contributions consultation

2006-05-697
Public Participation Matters:
Cllr Harvey noted that residents had been pleased with the improvements in street lighting carried out by the new contractor.
Cllr Ivey (NYCC) reported on the road resurfacing and noted that this had been delayed by NYCC highways and that she would continue to chase this matter up.
Cllr Bray requested Clerk to write to Highways to send an officer to the next meeting of the Council to discuss this issue.
Cllr Beechey had sent an email concerning the problems at Euro Auctions. Cllr Howard would contact them to arrange a site visit
Chairman noted that the village had been quieter recently probably owing to the good weather. The clerk was requested to ask Community PC to attend next meeting.

2006-05-698
Planning:
Members considered the application for garage at May Well Cottage, Wells Lane.
There were no objections and members agreed that the proposal should be accepted Proposed Cllr Aylott Seconded Cllr Pointon Agreed.

2006-05-699
Minor Items
· Cllr Howard agreed with members to review the design of the newsletter
· Cllr Pointon reported on progress of acquisition of land for recreational purposes. Cllr Howard advised on using an experienced consultant in this issue - details would be passed to the clerk to invite consultant to work.
· Cllr Aylott reported on the churchyard and requested SDC to look into maintenance of this - Cllr Harvey of SDC would investigate.

2006-05-700
Next Meeting
The next meeting was agreed as 14th June.
The members commended the outgoing Chair, Cllr Howard for his contribution during the year and members gave special thanks to the clerk for the good work done during the past year.
Chairman closed the meeting at 0925pm.

Signed ………………………………………………… Chairman

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL held at the Parish & Community Hall on Wed 12th April 2006 from 7.30pm

Present: J Howard(Chair in the Chair); M Bray; E Beechey; K Newton; D Pointon; S Aylott; the Clerk.
In Attendance Cllr G Ivey (NYCC)

2006-04-672
There were no declarations of interest.
Apologies were received from Cllr Harvey (work).

2006-04-673
Minutes of the previous meeting were adopted as a correct record.
Proposed Cllr Howard Seconded Cllr Bray Agreed

2006-04-674
Progress Report:
· Clerk reported successful award of £20,000 grant from Epac for village hall;
· It was noted that all contractors must complete their own health and safety assessments before being granted awards for work;
· New plans were submitted to Management Committee of the Community Hall.
· Clerk gave a short presentation on the new Neighbourhoods Agenda and members agreed to ask clerk to attend Nalc conference on this issue.
· Clerk had received enquiry from new residents in village and Cllr Beechey would prepare a Welcome Pack.
· It was noted that Amey had attended to all lighting faults and that YEDL had been actioned for 1 cable fault.

2006-04-675
Vacancy:
Clerk reported that as there had been no request for an election after 14 days' notice the Council had the power to co-opt.
Members agreed to co-opt Kath Newton Prop Cllr Pointon Sec Cllr Bray Agreed. Cllr Kath Newton signed the acceptance of office and Register of Interests and was presented with Members Handbook.

Members agreed that they would be happy to stay on the Council until the next local elections. Prop Cllr Howard Seconded Cllr Pointon Agreed.

2006-04-676
There were no matters of public participation.

2006-04-677
Community Hall Report
Kath Newton reported on this matter. It was noted that pest control programme had been put in place;
Fire extinguisher training had been completed by members of the management committee.
Chair commended clerk on action on obtaining grants.

2006-04-678
Correspondence:
The following items were made available to members for circulation -
Roles and responsibilities of Clerk;
Clerk - Time Log
Defra note on Clean Neighbourhoods Act
NYCC household waste centres
Area Committee News
NYCC Review of bus service - local service 476 not affected
CE Electric UK.

Also received was letter from Wheelie Clean Bins re additional work.
Members agreed to continue work on play area cleansing monthly.
SDC had notified of changes to tendering for contracts - Chair would complete survey sheet noting the Council's existing complaints and existing contracts.
Clerk tabled ideas for litter collector job spec - circulated to members for consultation.

2006-04-679
External Bodies
Clerk had attended branch meeting of YLCA;
Osgoldcross Forum would meet at Beal on June 20th;
CIPs group would meet at Beal on 19 April/;
Power Station Liaison would take place on 4th May 6pm;
It was noted that information had been received that resurfacing work on roads in village would take place this year. Clerk to email highways clarifying local problems and requesting dates for the work to begin and noting problems re Broach lane footpath.

2006-04-680
Accounts:
· Clerk noted that annual accounts had been completed and Balance Sheet circulated to members. Chair commended Clerk on the work completed.
· NYCC had been invoiced for grass cutting; vat reclaim had been posted;
· Clerk's expenses were approved by Chair and members commended clerk on completed Time sheets.
· Members approved clerk attending NALC conference on Neighbourhoods Agenda.
· It was agreed to sponsor Kellington Cricket Club with a grant of £25 - prop Cllr Pointon Sec Cllr Aylott agreed.
· The following items were approved for payment:

Cheque No Item No Payee £ Details

so 01-0607 R Fogden £476.00 clerk salary
300394 02-0607 Zurich Municipal £1,306.50 insurance premium
300395 03-0607 Viking Direct 33% 37.56 stationery
300397 04-0607 R Fogden £28.06 postage/travel
300396 05-0607 YLCA 200 annual subs
300398 06-0607 R Fogden 196.64 internet/phone costs
300399 07-0607 British Gas 71.17 hall gas bill
300400 08-0607 M J Backhouse 129.25 hall pest control
300401 09-0607 R Fogden 50% 17.39 stationery
300402 10-0607 Mines Rescue Service 105.75 FIRE SAFETY RAINING
300403 11-0607 Nalc conference 280 Conf fees
300404 12-0607 Kell Cricket Club 25 grant sponsorship


Total Expenditure £2,873.32

Proposed Cllr Howard Seconded Cllr Bray Agreed
2006-04-681
Planning:

Members considered application for erection of fence at Roall Lane for Springbok Haulage.
Case Officer Cllr Aylott reported and it agreed no objections.
Prop Cllr Aylott Sec Cllr Howard Agreed.

Members considered development at 30 Ings Lane
Members had looked at the site, Case Officer was absent but members agreed no objections. Prop Cllr Howard Sec Cllr Aylott Agreed
Minor Items
· Chair noted need for rumble strips and that Council had previously requested replacing warning signs to village along Low Road - clerk to email Highways about these points.
· Cllr Pointed reported on continuing negotiations to obtain land for sports field - Chair commended Cllr Pointon for his work in this sphere.
· Cllr Beechey reported on new feature on website concerning Burn Airfield.
· Cllr Howard formally welcomed Cllr Kath Newton to the Council.

2006-04-682
It was agreed that the next meeting would be the Annual Assembly and Annual Meeting of the Council to be held on 10th May.

2006-04-683
Chair closed the meeting at 0930pm.

Signed ………………………………………………… Chairman

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL held at the Parish & Community Hall on Wed 15th March 2006 from 7.30pm

Present: J Howard(Chair in the Chair); E Beechey; P Harvey; K Newton; the Clerk.

2006-03-657
There were no declarations of interest.
Apologies were received from D Pointon.

2006-03-658
The minutes of the meeting held on 15 February were agreed and adopted as a correct record.
Proposed Cllr Bray Seconded Cllr Harvey Agreed

2006-03-659
Progress Report
The Clerk read through a written progress report.
It was agreed that Highways would be reminded of work required and with copies to Chair and Cllr Ivey Clerk would write asking Highways of commencement date and details of road resurfacing as earlier promised by NYCC.
Estimates received from Groundwork re improvements on village green - these to be discussed at the next meeting.
In order to look at long-term actioning of Parish Plan projects the clerk had prepared a five year plan and a consultative document which members would read through and prepare agreed final copy after next meeting.
The clerk was commended on the Osgoldcross Youth initiative and this work was now being actioned through requesting other Councils and interest groups on their support. Further updates would be given when further information was available. The clerk would contact SDC Youth Development Officer to ascertain their support.

2006-03-660
The format of the Annual Report was agreed and Cllr Howard, Cllr Aylott and Kath Newton would prepare their articles for inclusion.

2006-03-661
Outdoor 247 Proposals -
Members agreed that they would wish to see the message boards in situ and would visit Brotherton site when completed before making any decisions.

2006-03-662
Amey Lighting Proposals -
Members had looked through the details of Amey's proposals to repair and maintain street lighting.
It was agreed that the Clerk would confirm with Amey the capital outlay costs for the block change and would offer this work to Amey;
The contract to be monitored on a regular basis;
That Amey urgently attend to present faulty lighting;
That the clerk received this written confirmation from Amey;
That future upgrades be proceeded with and part funded by Community Safety grants.

Proposed Cllr Howard Seconded Cllr Beechey Agreed

2006-03-663
It was agreed that the Council's Financial Standing Orders would be reviewed at the Annual Meeting.

2006-03-664
Community Hall Report -
Council received minutes of the management committee and a detailed report of the project from the Clerk.
It was agreed that the project would be managed by the Parish/Community Hall Committee and that clerk would ask the timber surveyor for a guarantee and confirmation of the safety of the flooring at present.

2006-03-665
Correspondence -
The following items were circulated to members:
SDC Community Safety News
AVS newsletter
CIPs action report
Face to Face mediation service launch details
YLCA note and Agendas
NYCC waste issues
Councils Direct
SDC Newsletter and Forum details

Letter received from Euro Auctions for suggested dates to meet on site with members - clerk to inform them of agreed dates;
Letter of resignation received from Cllr Dales and Chair had thanked him for his service to the Council - notice of vacancy displayed.

2006-03-666
It was agreed that clerk respond to Mrs Abraham re new bus shelter at Old Vicarage noting design to NYCC specifications.
Clerk to request Cllr McCartney at SDC to clarify offer of discounts on litter and dog bins.

2006-03-667
Members were made aware of expected Power Station Liaison meeting in April - clerk had reminded British Energy of need for Agendas;
That next CIPs group would take place on 19 April at Beal Village Hall;
Osgoldcross Forum would also take place there.
Clerk reported on Leader Plus delegation from Holland to various village halls - work on the How To Manage Halls was now being developed.

2006-03-668
Accounts and budget report -
The following items were agreed for payment and the report was accepted.
Cheque No Item No Payee £ Details

300388 83-0506 R Fogden 30.5 travel/postage
300389 84-0506 Selby AVS 15 annual subs
300390 85-0506 SLCC-NY 10 training fees
SO 86-0506 R Fogden 476 monthly pay
300391 87-0506 Trevor Iles Ltd 20.9 litter stick
300393 88-0506 Kellington School 18.8 room hire
300392 89-0506 Comm Council Lincolnshire 217.47 Hall insurance


Total Expenditure £ 788.67

Proposed Cllr Howard Seconded Cllr Harvey Agreed

2006-03-669
Planning -
Notifications given by SDC of granting for removal of dormer window at plough Garth and refusal of change of use at Maltings Ind Estate.
Members considered application for conservatory at The Firs and Case Officer Cllr Bray reported.
It was agreed no objections Proposed Cllr Bray Seconded Cllr Howard Agreed.

2006-03-670
The roles of the Clerk were discussed in light of the agreed new contract which was accepted earlier in the year.
The job title be "Clerk to the Council";
The clerk would prepare a weekly timesheet to show work done - this would include any travel and postage;
The clerk would supply agreed job description to be added to the contract;
Items re tel calls would be highlighted on phone bill for reference;
Clerk to check insurance policy cover on data recovery.

2006-03-671
It was agreed next meeting would be at the hall on 12th April and members agreed items to be put into next newsletter.
Chair thanked members for their attendance and the meeting closed at 0945pm.

Signed ……………………………………………………………………..

(Chair)

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL held at the School on Wed 15th February 2006 from 7.30pm

Present: M Bray(Vice Chair in the Chair); D Pointon; S Aylott; P Harvey; K Newton; the Clerk.
In Attendance: Cllr J McCartney (SDC)
Members of the public -
Mr & Mrs Johnson
Mr Andrew Pearson

2006-02-644
Apologies were received from Cllr Beechey, Cllr Mrs Ivey (SDC) and Cllr Howard.
There were no declarations of interest.
Clerk would write to ask Cllr Dales if he had any problems in attendance and to ask his intentions.

2006-02-645
Minutes of the meeting held in January were adopted and agreed as correct record of business.
Proposed Cllr Harvey Seconded Cllr Pointon Agreed

2006-02-646
Progress Report
Clerk reported the following:
NYCC had reported that they would not wish to let out their street lighting maintenance; that photos of new noticeboards would be taken and Press Release circulated to members for agreement and then forwarded to Yorkshire Water;
That he had successfully passed the CiLCA certificate.
No Alcohol Zone consultation issued - Cllr Harvey noted the need for public engagement on this. Cllr McCartney spoke about the required signage in the village.
The Clerk would action the following:
To remind NYCC of missing signs
Weed spraying required on footpath at Broach Lane
To remind Cllr Ivey of need for dates for road resurfacing by Highways
To remind British Energy of need for papers relating to Liaison Group
Cllr Pointon reported the following -
That he would be installing the noticeboard on Main Street;
That he was pursuing the obtaining of land for use as play area/sports pitch;
That he would contact Sodexho to arrange this year's grass cutting schedule.

2006-02-647
Outdoor 247 Proposals
Members discussed the draft proposals and the siting of any new message boards, lights and CCTV.
Cllr Harvey noted that these message boards were not in keeping with the village.
It was agreed by members that the draft proposals along with village map would be circulated to members for sites to be identified and this would be discussed at the next meeting.

2006-02-648
Amey Street Lighting Proposals
Members discussed new proposals received from Amey.
It was noted that there was a need for regular upgrading of columns and that Community Safety Grant to be obtained for this and clerk to obtain relevant form together with relevant crime figures.
It was further agreed that this item would be put on the next Agenda with the full proposals and costs circulated to members.
Proposed Cllr Aylott Seconded Cllr Harvey Agreed

2006-02-649
Village Hall Report
K Newton presented minutes of the new management committee to be circulated and gave a presentation on the committee's work.
It was noted that the work done by Cllr Pointon had been much appreciated and thanked the Clerk for helping to set up operating procedures.
K Newton was arranging fire safety training for members.

It was agreed that the Council service all utility bills for the hall and would pay for the training of fire safety. Cllr Harvey had declared an interest on this as his wife served on the committee and did not want on the proposition.
Proposed Cllr Aylott Seconded Cllr Bray Agreed

The Clerk reported on the progress of grant funding and noted that in the coming months confirmations would be received from: Awards for All, Coalfields Trust, Tesco Trust, Epac, Wren and NYCC.
It was noted that no works orders would be issued to contractors until all grant funding had been confirmed and contracts signed.

The clerk noted that he was confident of the tendering process relating to the work.
Cllr McCartney would assist the committee with support for provisions for furniture and youth at the hall.

2006-02-650
Correspondence
The following items were noted for circulation to members -
YRCC news
Country Air
White Rose Update
Playing Field
NYCC Scrutiny News
Community Safety Partnership
Parish Forum
Area Committee news
No Alcohol Zone notice
SDC consultation on Planning
Parish/Community Hall Committee minutes
Details of Training for Councillors

The Council had received complaint from Ms R Beechey re cost to Council of contribution to Clerk's phone/internet provision.
Cllr Aylott proposed that the Council had followed national guidelines and that this matter had been resolved at the last meeting; that the item should not be discussed again; that a reply be sent stating these facts.
Seconded Cllr Pointon Agreed unanimously

2006-02-651
Planning
SDC had notified the Council of granting of planning permissions:
Pergola and fencing at Red Lion Inn and conservatory at 2 Roall Manor Cottages.
Case Officer Cllr Bray reported on the application and members discussed the application for extension to dormer window at 6 Plough Garth; Cllr Harvey noted that the style was in keeping with adjoining properties and it was agreed to approve.
Proposed Cllr Bray Seconded Cllr Harvey Agreed

2006-02-652
Public Participation
A resident had complained about the position of bus stop on Main Street.
It was noted that the Council had originally asked NYCC to resite it to original position near chapel and clerk would contact NYCC about this.

2006-02-653
Accounts and Budget Update
Members agreed to accept the following payments to be made and the budget report and agreed a S137 grant to Kellington PTA towards the global garden at the school of £150.

Cheque No Item No Payee £ Details

300376 69-0506 Kell Comm Hall Man Ctee 1000 initial grant
300372 70-0506 SLCC 33% 13.33 Conference fees
300373 71-0506 R Fogden 8.8 postage
300374 72-0506 Osgoldcross Forum 36 printing
300375 73-0506 Viking Direct 33% 28.95 Safety equip/staty
300377 74-0506 E Beechey 34.15 website
300378 75-0506 Chubb Fire Ltd 83.21 fire safety hall
300379 76-0506 Hazcheck 446.2 asbestos survey
300380 77-0506 R Fogden 27.72 Cilca increment
300381 78-0506 R Fogden 476.4 Clerks monthly pay
300382 79-0506 British Gas 21.38 Hall gas bill
300383 80-0506 YRCC 25 annual subs
300384 81-0506 Chubb Fire Ltd 211.5 fire extinguishers
300385 82-0506 Kellington PTA S137 150 grant


Total Expenditure £ 2,562.64

Income 19-Jan Selby South CIPs 500
19-Jan Yorkshire Water 734.03
Balance as at 31-Jan 9197.98
os cheques 2742.64
Balance c/fwd 6455.34

DUE TO END YEAR
cleansing 24
newsletters 36
60
Awards for All 5000 5600 £11,545.34

Balance yr end Forecast £11,545.34
Grants c/fwd 7000
reserves 4545.34

Members further agreed:
to add 2 new clauses to Financial Regulations as advised by NALC and this would be attached to minutes. The new clauses related to vat element of mileage claims and payment for items via internet by credit card.

That as from 1st April a new internal auditor be appointed

Proposed Cllr Aylott Seconded Cllr Bray Agreed

2005-02-654
Outside Bodies
Clerk reported on CIPs group progress and that next meeting would be on 1st March at Eggborough Social Club. Cllr Harvey noted that SDC budget may allocate additional resources to the CIPs.
Clerk reported on the LeaderPlus visit to Holland for Village Hall Committees, the exchange in England would take place in March. The visit had brought new ideas to bear on the management of committees for community buildings.

2005-02-655
Minor Items
Members agreed that Cllr Aylott would collate some information for new residents' Welcome Packs;
Cllr Harvey and Cllr Bray noted problems continuing at Euro Auctions on Roall Lane and Clerk would write asking for management to meet with councillors to discuss the problems;
Cllr Aylott noted that illegal matters were still continuing on land off A645 despite planning refusal. It was noted that the applicant had exercised his right of Appeal;
Clerk would design template for Anti-Social Behaviour Reporting in parish and circulate to members;
Members agreed to pay a fee for the use of the Community Hall to the new committee at the rate of £26 per meeting
Proposed Cllr Pointon Seconded Cllr Aylott Agreed

The next meeting would include Amey Street Lighting proposals and Outdoor 247 propositions.

2005-02-656
It was agreed that the next meeting would be at the Community Hall on Wed 15th March. It was noted that Cllr Pointon would be absent from this meeting whilst on holiday. The meeting closed at 9.35pm

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL held at the Kellington School on Wed 11th January 2006 from 7.30pm

Present: J Howard (Chair); M Bray; S Aylott; P Harvey; D Pointon; K Newton; the Clerk.

In Attendance: S Nichols Amey PFI

2006-01-631
Apologies were received from Cllr Beechey and Cllr Mrs Ivey (NYCC).
There were no declarations of interest.

2006-01-632
The Chair gave a short introduction on the situation regarding the street lighting at present. Amey PFI gave a short presentation on maintenance.
Members agreed to fax street light specs to Amey with a view to them carrying out a condition audit and making suggestions for improvements. Members would consider the matter further following these details.
It was further agreed that the Council consult with NYCC with regard to possibility and implications for Parish Council to take over all street lighting responsibility within the village.
Proposed Cllr Howard Seconded Cllr Pointon Agreed

2006-01-633
The minutes of the meetings in November and December including the agreed budget and precept of £17500 were agreed and adopted as a correct record of business.
Proposed Cllr Howard Seconded Cllr Harvey Agreed

2006-01-634
Progress Report and Updates
It was noted that seating had been installed in bus shelter on Main Street and situation regarding behaviour of youths would be monitored.
The clerk would thank NYCC for the supply of "second hand shelter".
It was noted that weight limit sign required on Beal Lane and that 30mph sign missing on Whales Lane - clerk to notify NYCC.
Highways had attended to flooding on Beal Lane.
Weed spraying was required on footpath to Broach Lane - clerk to notify NYCC.
The clerk was asked to clarify with Cllr Ivey re NYCC commitment to road resurfacing and to clarify with UK Coal over strategy of mining in area.
Clerk would write to Mr and Mrs Wilson to thank them for their assistance with Christmas tree and carol concert.
Clerk noted response from highways awaited re steel fencing.

2006-01-635
Cllr Aylott reported on new management committee elected for Community Hall. Clerk would send documents to Cllr Aylott.
The committee would be asked to send minutes of the meetings to the Parish Council for reporting.
Clerk reported on present funding status and refurb project details:
The Area Fund had provided £2000 and grants were awaited from Awards for All and Coalfield Trust. The clerk would work with new committee to develop and action the project.

2006-01-636
Members agreed to adopt Health and Safety policy - the play area would be annually inspected by Rospa and the policy would include reference to all necessary legislation.
Proposed Cllr Howard Seconded Cllr Pointon Agreed

2006-01-637
Cllr Harvey noted that noticeboard affixed at school and members agreed to replace old board on Main Street with new noticeboard.
Yorkshire Water had received copy invoice and payment due to the Council.
Clerk would photo boards and agree Press Release with Chair and send to Yorks Water.
Cllr Harvey noted that SDC Social Board had agreed that free bus services for elderly would be funded across border by SDC

2006-01-638
Members reported on public meeting held regarding anti-social behaviour and noted that street lighting regarded as very important. A further meeting would be held.
A meeting with legal officers at SDC to be held regarding introduction of No Alcohol Zone.

2006-01-639
Members noted that no information had been received from Eggborough Liaison Group - clerk to chase.

2006-01-640
Correspondence:
Correspondence received noted as -
Letter from Cllr Ivey informing her intention to meet every 4 months;
Councils Direct
NY Minerals Strategy
Criminal Justice
NYCC review of funded bus services
ODPM review of Code of Conduct
Whire Rose Update
CIPs Action Report
Selby Leader Plus

Clerk reported on Euro visit to Holland for Village Hall committees and Kellington was a reserve place and members would be notified.

2006-01-641
Planning:
SDC had notified Council of granted permission for turning circle at The Firs.

2006-01-642(a)
Accounts
Members considered and agreed the following payments due:

Cheque No Item No Payee £ Details
300368 65-0506 Kell School £ 26.02 room hire
300369 66-0506 Viking Direct £ 76.19 ink jets
300370 67-0506 Sodexho £ 1,480.50 grass cuts
300371 68-0506 Acre £ 15.00 village hall ref books
Total Expenditure £1,597.71

Proposed Cllr Howard Seconded Cllr Pointon Agreed
Clerk reported that £2000 had been received from Area Fund for Community Hall project; that bank interest received £18.45;
Bank balance was £9587.
The Parish Plan accounts had been completed.

2006-01-642(b)
Members considered making an allowance for use of clerk's telephone and broadband internet connection - these costs would be shared between Beal Riccall and Kellington Parish Councils.
Members agreed to make an annual allowance of £196.64 and thus increase the Admin budget accordingly.
Proposed Cllr Howard Seconded Cllr Harvey Agreed

2006-01-643
Members noted that CIPs group would next meet on 18 January with Osgoldcross Forum meeting in February.
The date of the next meeting agreed as 8th February and this was to be held at the Parish/Community Hall.
The meeting closed at 0940pm.

Signed ………………………………………………… Chairman

MINUTES OF THE Special Meeting of KELLINGTON PARISH COUNCIL held at the school on 14th December 2005 from 7.30pm
Present J Howard ( Chair in the Chair); D Pointon; E Beechey ; P Harvey; K Newton; the Clerk.

2 members of the public.

2005-12-619
No declarations were made.
Apologies were received on behalf of Cllrs Bray, Aylott and Dales.

2005-12-620
Members considered applications for planning development at 2 Roall Lane Cottages - no objections; access road and turning area at The Firs - no objections;
Members had no objections to pergola at Red Lion but would ask Planning Officer for reason behind retrospective application;
It was noted that garage extension at Eastfield Farm had been approved by SDC;
Members asked Clerk to ask SDC Planning about UK Coal's plans for further mining applications in the vicinity.

2005-12-621
Budget Setting:
Cllr Pointon reported on the budget report and noted the costs likely for implanting parish plan projects and the impact within the first year.
Cllr Beechey noted that the parish plan would involve costs to implement the plans.
Mr Mitchelson noted the increase last year and the impact of the Council Tax.
Members agreed that the extra weekly 4 hours should in future be charged to the Community Hall Committee for their work.
The Clerk reported that the Area Fund had awarded £2000 for the hall and that £500 was due from Yorkshire Water and £955 from YRCC re Parish Plan and further, that an application to Awards for All for the hall had been made.

It was agreed to set a budget expenditure of £119,447
And request a precept of £17,500.
Proposed Cllr Howard Seconded Cllr Beechey Agreed.
It was further agreed that a small working party be set up to begin a timetable and implementation guide for the parish plan projects.
Cllr Harvey noted that the Action Plan needed a breakdown and targets to be set.
Members agreed that the adjusted budget be placed on the web with a full report in the January newsletter and a breakdown of costings of the hall project.
Members commended the clerk on the production of the Budget Report.

2005-12-622
Planning:
Members considered the following:
Access road and turning circle at The Firs - no objections;
Retrospective application for pergola at Red Lion - no objections but clerk to ask SDC why retrospective application made;
Extension at 2 Roall Manor Cottages - no objections;
Clerk to ask SDC about UK Coal proposal for mining permission.

2005-12-623
Correspondence:
for circulation
CIPS newsletter
AVS newsletter
NYCC letter re site of bus shelter
Playing Field newsletter
NYCC consultation on rubbish disposal
Country Air
White Rose Update
Letter John Grogan MP
Press Cutting - re Adele Dawson
NYCC letter re Bird Lane footpath

2005-12-624
It was noted that the Appeal for building of garage at Kellington Windmill had been dismissed.

2005-12-625
Members agreed that Cllr Pointon would head up a Working Party to begin the timetable and targets for parish plan project implementation.

2005-12-626
Members agreed to make the following payments due:

300346 56-0506 Npower Ltd 1037.73 electricity a/c
300366 57-0506 D Pointon 180 Tree & Band
300360 58-0506 William Chubb 734.03 noticeboard
300361 59-0506 G Brooksbank 64.6 lighting repairs
300362 60-0506 Rfogden 15.12 postage
300363 61-0506 Viking Direct 18.79 envelopes
300364 62-0506 SLCC 33% 44.68 annual subs
300365 63-0506 Osgoldcross Forum 36 newsletter printing
300367 64-0506 Kellington Guides S137 150 s137 grant



Total Expenditure £ 2,280.95

Proposed Cllr Pointon Seconded Cllr Beechey.
Members had approved the payment of S137 grant of £150 to Kellington Guides.

2005-12-627
Members considered the area of unregistered common land off A645 and it was agreed that the Council should now take steps to erect notice and claim this land for public use.
Proposed Cllr Pointon Seconded Kath Newton.

2005-12-628
Clerk would respond to NYCC highways regarding old footpath covered up at Bird Lane and would respond with declarations made by local residents.
Clerk would also contact Highways regarding potential dangerous fencing off Roall Lane.

2005-12-629
Urgent Items to report:
Members asked clerk to urgently contact NYCC Lighting re 2 lights out.
Cllr Pointon reported on work going ahead with new contractor - Amp Electrical following resignation of G Brooksbank. Members commended Cllr Pointon for his work and agreed to take on work by AMP Electrical.
Cllr Pointon was involved with the school global awareness garden and members approved the financing of a skip to effect this work.
The Clerk would write to Mr Clayton, resident confirming that Council approved installation of floodlight and cctv at property and that liability would be his own.
Cllr Harvey noted the public meeting about introducing No Alcohol Zone and had concerns regarding involvement of residents. He reported that there was a need for people to be engaged and a proper consultation to be carried out.

2005-12-630
The date of the next meeting was agreed as 11th January at 7.30pm
And the Chair wished members a Merry Christmas and closed the meeting at 0940pm.

MINUTES OF THE Meeting of KELLINGTON PARISH COUNCIL held at the school on 9th November 2005 from 7.30pm
Present J Howard ( Chair in the Chair); S Aylott; D Pointon; E Beechey ; P Harvey; K Newton; A Dales; M Bray; the Clerk.

8 members of the public.
In attendance: Cllr G Ivey (NYCC)
Cllr J McCartney (SDC)
Lee McParland (247 Outdoor Ltd)

2005-11-600
No declarations were made.
No apologies received.

2005-10-601
The minutes of the meeting held in October were adopted and accepted as a true record of business.
Proposed Cllr Aylott Seconded Cllr Pointon Agreed

2005-11-602
The siting of the bus shelter near the Post Office was discussed at length at this stage.
Cllr Howard, the Clerk and Cllr Ivey noted the letters received regarding
Consultations with residents over the siting of the shelter.
Chair noted that it was important for the Council to make the right decision.
Cllr Pointon noted the actions taken.
Cllr Harvey noted that SDC Social Board had investigated areas of land in their ownership.
Cllr McCartney noted that only 2 sites were possible: the original position or close to Barrington Garth and that NYCC would make the final decision but that Council would request the most acceptable site following consultation.
Cllr Ivey noted that if the original site was chosen a cantilever type of shelter could be installed there.
Following discussion between members and residents,
The original site was proposed by Cllr Howard and seconded by Cllr Bray -
Chair asked for the site to be voted on by members and residents.
The vote was 11 in favour with 3 against, 1 memner in favour of moving further south;
Chair asked for a vote on no seating in the bus shelter:
In favour 7 abstained 4;
Chair asked for a vote on a cantilever or fully enclosed shelter:
Cantilever 6 Fully enclosed 2;
Chair asked for a vote on the positioning:
All in favour of requesting the shelter be sited with rear enclosed part to roadside;

The Council would inform NYCC by phone of the following:
That the shelter be sited with rear to roadside on original position;
That a cantilever type be installed with no seating.

Chair thanked residents for their views and for work done by Cllrs Harvey, McCartney, Pointon and Mrs G Ivey on this issue.
Cllr McCartney requested that the Council speak to resident behind shelter site to see if there is anything further the Council could do in mitigating problems with the shelter. Agreed by members.

2005-11-603
The temporary bus stop post near noticeboard was discussed.
Cllr Pointon noted that the Parish Plan had found that the grassed area adjacent was to be improved.
It was proposed to ask NYCC to move bus stop back to original position near Chapel by Chair, seconded Cllr Pointon:
In favour 10 - 1 member wished it to be moved further southwards.
NYCC to be informed.

2005-11-604
A presentation was made by Outdoor 247 on street lighting and cctv.
After discussion it was proposed by Cllr Howard and seconded by Cllr Pointon that "The scheme appears to have useful advantages to the community especially with vehicle recognition and the members request a sample contract and references from the company, along with a list of other local authorities agreeing to use the scheme and those who have installed the scheme. That copy site plans of the village be sent to the company for their
Advice on sites which would be suitable. "
Members agreed unanimously.

2005-11-605
It was reported that NYCC had said that road signage in area was complete and that members wished to make clear to Highways that weight limit signs should be clearly demonstrated; that signposts on end Broach Lane/A645 and Lunn Lane/A645 were missing.
Clerk would request a site visit to be made with Paul Sheppard of NYCC highways.

2005-11-606
Following an earlier public consultation meeting to discuss behaviour problems in the village, Chaired by Cllr McCartney, addressed by Tim Grogan of SDC and attended by 25 residents members agreed to progress a request with SDC to make a No Alcohol Zone throughout Kellington.
Proposed Cllr Howard Seconded Cllr Aylott Agreed.

2005-11-607
Matters from public participation:
Flooding along Beal Lane and along Low Road was causing concern and this matter to be raised with NYCC Highways.

2005-11-608
It was reported that Cllr Ivey had met with Paul Sheppard of Highways regarding the footpath repairs on Broach Lane. Cllr Ivey would be following this item up.

2005-11-609
The Clerk reported that the request to YEDL to connect the Barrington Garth light had been faxed and received by them.
Members were very concerned at the lack of attention to street lighting repairs by the contractor and the clerk was asked to inform accordingly and request Amey who were running the PFI at Wakefield to visit the Council and discuss taking over the repairs.

2005-11-610
Members considered the matter of allegations made by residents to councillors recently and that there was stress caused by councillors being merely co-opted and not elected.
Members would review the situation and may consider resigning in May with a request to hold an election.
Clerk advised members on procedures to be adopted.

2005-11-611
Accounts
Clerk reported bank balance as £11,444 with no uncleared transactions.
It was decided to defer any increase of the clerk's hours to the budget meeting.
It was proposed by Cllr Howard and seconded by Cllr Aylott that following a request for aid a S137 payment would be made to the Elderly People's Christmas party of £250. Agreed

It was further proposed by Cllr Pointon and seconded by Cllr Harvey that a S137 grant be made towards the Guides.
Members would research into the grant required and that the a\mount would be agreed at the budget meeting Agreed.

It was agreed that the Chair would provide software for risk assessments.

The following payments were agreed to be made:
Cheque No Item No Payee £ Details


300351 47-0506 Nomix Enviro 95.06 graffitti kit
300353 49-0506 Kellington School 39.03 room hire
300354 50-0506 Viking Direct 22.31 labels
300355 51-0506 Garnett Dickinson Pub 899 parish plan
300356 52-0506 R Fogden 7.5 postage
300357 53-0506 Kell Elderly People S137 250 grant
300358 54-0506 D Pointon 55.76 planting
300359 55-0506 S Harvey 12 planting


Total Expenditure £ 1,380.66

Proposed Cllr Howard Seconded Cllr Bray Agreed

2005-11-612
Members noted the draft printed copy of the Parish Plan document and Chair thanked the Steering Group for the work which had gone into the Plan.
It was agreed that the plan should be launched at end November at a public meeting in the Parish Hall on a Saturday.
Cllr Aylott would hold a meeting of the group next week to finalise arrangements.

2005-11-613
Members agreed to defer two planning applications to the December meeting and that the Clerk would request SDC to delay any decision until after the Council had made its consultation response.
Clerk reported that a site visit was to be made to Kellington Windmill re Planning Appeal by the Inspector and as members wished to support this Cllr Howard would attend on 30 November.

2005-11-614
Members considered a potential encroachment on the footpath at 17 Bird Lane.
Members inspected maps photographs and earlier minutes from 1977.
It was agreed that the clerk write to resident requesting grass be removed along the footpath and that NYCC be requested to reinstate the footpath.

2005-11-615
Correspondence to be circulated:
SLCC Training Brief
CE Electric note re tree clearance
Lease agreement from Wakefield Diocese
Clerk magazine
Councils Direct
Area Highways news
SDC Community Safety news
Parish Forum News

Clerk noted that BT had responded to request to remove phone box at Manor Garth but sought to retain it.

2005-11-616
Members noted the draft Health and Safety policy paper and would consider this before the December meeting.
If no objections were made the policy would be ratified at the January meeting and adopted as from 1 April 2006.

2005-11-617
Clerk reported on the Community Hall project and that grant applications had been made for initial work and further estimates were being received.

2005-11-618
It was agreed that members would hold a Special Meeting on 14 December to consider the Budget, Clerk's Hours and Planning Applications pending.
The meeting closed at 0925pm.

Signed

Chair ………………………………………………………

MINUTES OF THE Meeting of KELLINGTON PARISH COUNCIL held at the school on 12th October 2005 from 7.30pm
Present M Bray (Vice Chair in the Chair); S Aylott; D Pointon; E Beechey ; P Harvey; K Newton; A Dales; J Howard; the Clerk.

3 members of the public.
In attendance: Cllr G Ivey (NYCC)
Cllr J McCartney (SDC)

2005-10-583
No declarations were made.

2005-10-584
It was noted that Cllr J Howard would arrive later.

2005-10-585
Minutes of the last meeting were approved as a correct record.
Proposed Cllr Harvey Seconded Cllr Aylott Agreed

2005-10-586
The Clerk presented a verbal report of new legislation briefing at conferences including, Clean Neighbourhoods & Environment Act 2005, Consultation on Neighbourhood Governance and Local Government Finance Review, High Hedges Legislation.
It was noted that liaison would have to be done with SDC and Cllr Harvey observed that there is a need for resources being used by Police in respect of enforcement.
Cllr Bray noted mediation group set up in York relating to complaints about High Hedges.

2005-10-587
J Howard arrived to take over the Chair.

2005-10-588
Matters from Public Participation:
Residents were unhappy about the siting of the new shelter on Main Street.
It was noted that the bus stop sign near noticeboard was a temporary siting.
Cllr Howard noted a lack of consultation by NYCC.
Cllr Aylott reported on meeting had with Cathy Stead of NYCC and had declared an interest regarding the shelter at the Post Office.
It was noted that the original drawings by NYCC showed mistakes.
Cllr McCartney noted his knowledge of letters retained by NYCC from the Parish Council. He noted that the original site should be retained.
Cllr Howard responded that moving to a new site was originally proposed by NYCC due to lack of space for wheelchair access at the original site.
Chair asked for NYCC to look at options.
Cllr Pointon offered to check land ownership at sites with land registry..
Cllr Aylott asked to withdraw from this issue and the Chair accepted this.
It was agreed that Clerk would display a notice as from 13 October requesting residents to make their views known as to the siting by 20th October.
Cllr McCartney would check land ownership with SDC.
Residents's views would be taken to NYCC.

2005-10-588
Christmas Celebrations:
Cllr Pointon had been looking at siting of tree and sites for power for decorations. It was agreed that he would research these issues.
Members approved the expenditure of £300 for tree decorations and band participation at a Christmas service.
Proposed Cllr Harvey Seconded Cllr Bray Agreed

2005-10-589
Members reviewed the national terms and conditions of Clerks 2005 and amended contract and accepted the new contract and conditions.
Proposed Cllr Aylott Seconded Cllr Harvey Agreed
Clerk asked for additional 4 hours per week to be added to contract owing to new legislation and project management. Chair asked for Clerk to produce hours breakdown and this to be considered at next meeting.

2005-10-590
Accounts
The balance at bank as at 30 September reported as £12684.
Members accepted the following payments be made save that the street lighting invoice from NPower Ltd relating to 2004-5 street lighting unmetered supply be challenged with regulator for late billing and for the bill to be for an entire year instead of the normal arrangement of 6 monthly invoices - clerk will take this matter up.

Total Expenditure £2,082.41

Proposed Cllr Harvey Seconded Cllr Pointon Agreed

It was noted by the Clerk that the external audit was passed and notice would be displayed. Second half precept of £6500 received from SDC.

2005-10-591
Planning -
It was noted that SDC had refused planning permission for land at Meadow View and an appeal had been lodged by the applicant;
SDC had refused permission for detached garage at Kellington Windmill and applicant had lodged an appeal. Members agreed to write in support of this application;
SDC had notified owners at Euro Auctions that car parking was to be provided within the site and their actions were in conflict with planning condition 3 of the permission for development;
Application for washer and plant at The Firs, Whales Lane considered by members and no objections were raised.
Cllr McCartney reported on recent Parish Council Forum where councils wished to receive better planning information from SDC and better reporting of decisions.

2005-10-592
Correspondence
The following correspondence was noted and would be circulated to members
YRCC and YLCA Agenda and minutes - Clerk and Cllr Aylott would be attending;
White Rose Update
Leading Edge newsletter
Reforming Governance defra/odpm circular
Mission Statement from Outdoor 247 re street lighting -
Members agreed to invite them to make a presentation at November meeting.
NYCC Highways contact details
Cllr Harvey noted new noticeboard correspondence he had received and members agreed that the sites for them to be 1 at the school and 1 to replace the old sign.

2005-10-593
Parish Hall Report:
Clerk presented details of structural survey showing that the building is sound and the damp survey had been completed. This showed some remedial work and contractor would be inspecting in two weeks time.
The roof had been surveyed and only minor repairs were necessary.
Clerk reported that contractors were estimating each work for works on the project and that when costings completed end November grant application for funding would be made,
The invoice for the damp survey would be sent to the PCC for their payment.
Members agreed to sign the lease of the building as effective from 1 Jan 2006.
Proposed Cllr Pointon Seconded Cllr Harvey Unanimously agreed.
Clerk would see Peter Murphy of Groundwork to begin work on project working up of new play facilities at Funding Fayre on 10 November.

2005-10-594
Clerk reported on meeting of Selby South CIPs group which featured a presentation by Mike Harrison of SDC regarding new High Hedges legislation.

2005-10-595
It was noted that Parish Plan final document was now ready for printing and final draft had been agreed. Members had accepted estimate form Rotherham printer for full-colour printing.
A launch date would be agreed and launch event planned.

2005-10-596
Chair noted that the only expenditure of the allowance was to be £50 for the vulnerable tea morning which the church was organising - no details as present.

2005-10-597
It was reported to the meeting that Cllr Pointon had asked Sodexho to spray weeds at Broach Lane and members urged Cllr Ivey to look to completing remedial work on the footpath as a matter of urgency.

2005-10-598
Members agreed to put the following items on next agenda:
Traffic along Low Road and Weight Limits and a presentation by Outdoor 247;
Clerk would present Health and Safety paper.

2005-10-599
It was agreed that next meeting would be held on 9th November at the school.
There being no further business Chair thanked members for their attendance and the meeting closed at 0930pm.

Signed …………………………………………………………
Chairman

MINUTES OF THE MEETING of KELLINGTON PARISH COUNCIL

held at the school on 14th September 2005 from 7.30pm

Present J Howard(Chair); S Aylott; D Pointon; E Beechey ; P Harvey; K Newton; the Clerk.

Apologies received from A Dales and M Bray

2005-09-563
No declarations were made.

2005-09-564
The minutes of the meetings held in July and August were approved as a correct record.
Prop EB Sec DP agreed

2005-09-565
Presentation by Groundwork Trust
David Morrisey gave a presentation to members of the work involved by the trust in the proposed new village caretaker service.
David spoke of the help offered to vulnerable adults in the community in help with grass cutting and noted that local employment would be aided by the scheme.
Members expressed an interest in landscaping work and litter collecting.
Cllr Pointon to identify sites and work and plan site visit with David Morrisey. Costings would then be presented to a meeting of the Council to consider this as work in next year's budget.

2005-09-566
The clerk reported that items such as the need for road resurfacing, new fencing and work on Broach Lane footpath had been reported to Cllr Ivey for consideration at the Area 4 meeting on 19th September.
The community hall constitution had been updated and members were presented with copies plus new members' handbooks and diaries.
The clerk had received feedback from SDC that lower room hire charges would be available for the church -organised Team Morning.
The structural survey was completed and a report presented to members - it was noted that the basic structure was sound and some minor faults had been identified. The clerk would be arranging a damp/timber and roof survey after which members would consider the report and the lease.

2005-09-567
Members considered developments relating to the Parish Hall and decided the following:
To complete the survey work and the new working group to look at making a risk analysis and priority list for refurbishment work. The hall would be cleaned and decorated to improve the appearance prior to the re-opening and holding the Inaugural AGM.
A refurbishment plan would be drawn up by the group with the clerk prior to applying for funding. The clerk reported that funding would be available up to £60,000. The timetable involved submitting the grant forms and plans in the Autumn with work starting in the Spring.

2005-09-569
Members noted that an estimate for printing the final document of the Parish Plan had been received totally £899 , Cllr Aylott to check to confirm if this includes layout and design costs.

2005-09-570
Members discussed the fact that there was no Police report and the response from the Police was appalling. Several incidents involving motorcycles, throwing items at electric cables and using a catapult had been taking place with no action by the Police.
PC Hart to be informed and members agreed that a letter be sent to the Police regarding the situation with a copy to John Grogan MP.

2005-09-571
Members discussed the new National terms and conditions of the clerk and amended contract.
It was agreed that "flexible working" be inserted into the contract with the agreement of the clerk who noted that weekly average of 8 hours was sufficient. The item will be discussed further at the next meeting.

2005-09-572
It was agreed that future Agenda papers for meetings would be sent to members electronically.

2005-09-573
DP gave a verbal report on grass cutting and noted the need for 2 extra cuts this year with grass growing fast and requiring urgent attention.
It was resolved to ask contractor for 2 extra cuts beginning as soon as possible.
Proposed EB Seconded J Howard agreed.

2005-09-574
Accounts:
Clerk reported that bank balance was £6343.30 and the second half precept was due on 1 October of £6500.
A budget report was presented noting that most items were in line with predictions, postage had risen by some £30.
Members resolved to accept the following items for payment including a S137 grant payment to the PCC for the upkeep of the graveyard of £100.

Proposed EB Seconded DP agreed

Cheque No Item No Payee £ Details
300337 33-0506 wheelie clean bins 8 cleansing
300338 34-0506 R Fogden 11.24 stationery/postage
300339 35-0506 Viking Direct 38.82 diaries
300340 36-0506 R Fogden 13.44 members handbooks
300341 37-0506 Viking Direct 33% 41.86 office supplies
300342 38-0506 Kellington PCC 100 S137 grant


Total Expenditure £213.36

2005-09-575
Planning:
It was noted that application for garage and extension at Kellington Windmill had been refused by SDC due to intrusion in the Green Belt.

Members considered an application on land at Meadow View for retention of compound area, 10 steel containers with 2m panels, static caravan and amenity block.

Members resolved to urge refusal of this application because -
'the development proposed constitutes additional dangers to the highway; affects in a detrimental way the visual aspect of the local environment; constitutes inappropriate development within the Green Belt as devised in Policy GB2 Selby Local Plan.'
Proposed J Howard Seconded E Beechey agreed unanimously.

Cllr P Harvey noted the procedure which SDC will be adopting in connection with this planning application.

2005-09-576
Members resolved to accept setting up the Complaints Policy and the Admin and Finance Committee which will begin as from 1 April 2006.
Proposed J Howard Seconded E Beechey all agreed.

2005-09-577
Cllr Beechey reported on the last meeting of the Osgoldcross Forum. A presentation was made on the Community Emergency Plan - copy circulated to members.

2005-09-578
Correspondence:
The following items were noted and would be circulated to members -
SDC Parish Councils and Planning Involvement - circular
Groundwork Trust news
AVS News
Area 4 Newsletter
SDC State of the Area Address
Details of SDC Question Time
Response from NYCC Highways re footpath
Councils Direct
The Clerk
NYCC Rural County

2005-09-579
The Chairman reported that £50 had been agreed to be used in connection with the church's proposed team morning for vulnerable residents.

2005-09-580
Members were made aware of the following items:
That the Youth 4 U funding scheme had been underused and members to speak to J Burkill re guides/brownies making an application;
That a series of car parking in a dangerous position on the highway at Roall Lane for persons using Euro Auctions had arisen and Clerk would send letter to this effect to the firm with copies to - Planning, Police.
That the clerk urge BT to remove the phonebox from manor Garth forthwith due its latest damaged state.

2005-09-581
Members resolved to add the following items to the next Agenda -
Christmas Celebrations 2005
Clerks Terms and Conditions

2005-09-582
The next meeting would be held on Wed 12 October at the school.
There being no further business the Chair closed the meeting at 0920pm

Signed …………………………………………………………
Chairman

MINUTES OF THE AGM OF KELLINGTON PARISH COUNCIL held at the Parish Hall on Wed 11TH May 2005 from 7.45pm

Present: P Harvey (Chair); J Howard; M Bray; S Aylott; D Pointon; E Beechey; the Clerk.
1 member of the public. Apologies received from A Dales..

2005-05-483
The Annual Report had been published and this had been popular. EB noted that the credits for the website should relate to Mrs Beechey.

2005-05-484
Election of Officers:
Chair - PH nominated Jon Howard sec. DP - Elected unanimously;
Vice Chair - EB had proposed DP but Mr Pointon deferred at this stage and PH nominated M Bray sec. EB . - Elected unanimously.

2005-05-485
Jon Hoard now took the Chair and members thanked Paul Harvey for his Chairmanship over the years, nom JH sec EB.

2005-05-486
Members resolved to award a Chairman's Allowance of £500 for the year. Prop SA sec EB.

2005-05-487
The schedule of the meetings for the year was agreed with the budget final meeting moved to a special meeting in December to allow for public consultation.
Members agreed to use the Parish Hall but would review this in the winter period.

2005-05-488
The following members were elected to serve on outside bodies:
Osgoldcross Forum E Beechey
Selby Sth Cips P_Harvey
Police Liaison - M Bray
Power Stations Group S Aylott
YLCA S Aylott
Biodiversity E Beechey

Members asked Clerk to report missing agendas to YLCA and Clerk to contact Police Liaison group to ensure meeting details are sent to member involved.

2005-05-489
Annual Financial Report was dicussed and members noted the following;
Total payments for year were £13678.84 and total receipts £10136.19.
The councils balances at the year end amounted to £6647.11.
Members thanked the clerk for the report.

2005-05-490
Members agreed to the statement of assurance for the accounts and the Chair signed the audit document, annual return, and the annual report.
Mrs Hirst would be carrying out the internal audit.

2005-05-491
The meeting of the AGM closed at 0820pm.

Signed ……………………………………………………………………..

(Chair)

MINUTES OF THE Meeting of KELLINGTON PARISH COUNCIL held at the Parish Hall on Wed 11TH May 2005 from 8.20pm

Present: P Harvey (Chair); J Howard; M Bray; S Aylott; D Pointon; E Beechey; the Clerk.
Apologies received from A Dales..

2005-05-492
No declarations of interest were made and apologies were received from A Dales.

2005-05-493
Minutes of the previous meeting were approved as correct record.

2005-05-494
Matters from the meeting were noted as follows:
C Atkins had visited village with Chair and was looking at helping to provide new noticeboards in the village and at the school.

Clerk to ascertain advice from solicitor re land registration;

Letter received from J Grogan Mp regarding reinstatement of highways after drainage work. The edge sealants were reported as missing but it was noted that NYCC had asked for this before work began,
PH would be taking this matter up.

A complaint with regard to the taking down of a tree had been investigated by members and no action was to be taken.

Copy via email of letters to go out would be sent to Chair to proof read before posting in future. Copies kept in letter file.

2005-05-495
Members resolved to ask Clerk to write to NYCC demanding to know dates for resurfacing of highways in village, replacement of missing 30mph signs and weight limit signs.

2005-05-496
Plans received for bus stop infrastructure improvements by NYCC, members asked clerk to point out incorrect position of bus stop on east side of Main Street;
And to ask C Foster of NYCC for dates when kerbing and edges of roads are to be done,
Clerk to copy PC Hart into the problem of car parking and an HGV vehicle seen parking regularly in village.

2005-05-497
Members asked clerk to report to SDC Chief Executive the problem of missing street signs which should now be actioned.

2005-05-498
Members noted with pleasure the winning of a cup and the DIV 2 league by Kellington FC and clerk to write to club with a letter of praise; a full report will be given in newsletter and on website.

2005-05-499
Correspondence:
SDC survey on open spaces - members to write comments on attached sheet
Clerks/Councils Direct
NYPFA news
NY Police letter on ASB
Reports on recent funding news and website
Notice of a meeting with Health services at AVS in Selby
Copy of bus service changes in area - this to be added to newsletter and website.

2005-05-500
It was reported that the final drafts of the Parish Plan were nearing completion.

2005-05-501
Parish Hall:
Members discussed the problem of the length of lease and JH suggested having a break clause in the lease; there should be an option to renew/or give up the lease.
JH mentioned the importance of the landlord and tenant act.
Clerk reported that Wren had said 21yr lease would not prevent funding.
Clerk to pursue this issue of the lease with the Diocese solicitor.

2005-05-502
Members resolved to send letter of thanks to Cllr Vause - outgoing councillor for NYCC; letter of thanks and congratulations to J Grogan MP; and congratulations letter to new councillor for NYCC Cllr G Ivey.

2005-05-503
It was reported that Mrs B Bell is wanting to retire form the working on the planters and strimming work; DP will be looking after the strimmer.
Members suggested involving residents in adopting a planter to maintain and involving the school.

2005-05-504
DP reported on work with new grass cutting contractor, members welcomed this work and the improvements made. DP said that approaches to villages very important.

2005-05-505
Accounts:
Bank bal to date:£11917.83.
Clerk reported 1st payment of precept received and NYCC invoiced for agency fees.
The cost of the newsletter and annual report was £274.50 - members approved.

2005-05-506
Members resolved to pay the following invoices due:
£8 Wheelie Clean Bins
£1276 Zurich Insurance renewal
£86.41 Viking Direct - 50% of stationery supplied
£25 NYPFA annual subs
£R Fogden for items of office resources (50% with Beal PC) £20.11
£47.25 Parish Hall for room hire

2005-05-507
Letter received from youth in village re voluntary work overseas involving rugby coaching. Members agreed to make a donation towards the costs of £100 out of Chair's Allowance and ask the youth to write a report for the newsletter and website.

2005-05-508
Members noted Osgoldcross Forum meeting at Brotherton looking at cctv on 19 May and at least 2 members would be attending.

2005-05-509
It was noted that EB will be carrying out a footpath survey.

Signed ……………………………………………………………………..

(Chair)

MINUTES OF THE ANNUAL PARISH MEETING OF KELLINGTON PARISH COUNCIL held at the Parish Hall on Wed 11TH May 2005 from 7.30pm

Present: P Harvey (Chair); J Howard; M Bray; S Aylott; D Pointon; E Beechey; the Clerk.
1 member of the public. Apologies received from A Dales..

2005-05-482
The Council's Annual Report was read.
Only item discussed was the costs of vandalism reported. This included some £800 which was from the previous 2 years.
Members noted this fact.

No other issues were raised and the meeting closed at 7.40pm.

Signed ……………………………………………………………………..

(Chair)

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL

held at the Parish Hall on Wed 13th April 2005 from 7.30pm

Present: P Harvey (Chair); J Howard; M Bray; S Aylott; D Pointon; the Clerk.
1 member of the public. Apologies received from E Beechey.

2005-04-465
No declarations were made.

2005-04-466
Apologies received from Caroline Atkins of Yorkshire Water -
Clerk to email Agenda and date of next meeting.

2005-04-467
Minutes agreed as correct record of business.

2005-04-468
Clerks Report:
Clerk will remind Peter Murphy of Groundwork Trust of dates of meetings so he can pursue play area project.
Clerk had received £1000 from Area Fund re Parish Hall and had sent invoice to NYCC for grass cutting and Vat for reclaim.

2005-04-469
Complaint had been received from some residents expressing some concerns about parish precept and increases,. Letter had been received and formal reply would be sent and via website.
Mr R Mitchelson attended meeting and was allowed to present the concerns.
Chair and members discussed the issues and noted reasons why budget had been set as such and noted that publication had been made in November newsletter.
Clerk reported on need for financial cares especially reserves and reported on new duties on auditors.
The Parish Plan was the biggest reason for increases and it was agreed that better explanations in newsletter and website may help.

2005-04-470
Correspondence:
Rural Transport Consultation
Grant Funding training at Riccall - clerk would attend
Response from SDC re complaint
Reply from Diocese solicitors re village hall
Letter File presented - to be sent in round robin for missing members to read

2005-04-471
DP reported on land to rear of school. He visited owner but made clear that this land was not for sale.
Members agreed that clerk would action registration of vacant unregistered land off A645.

2005-04-472
Website Report -
Chair noted that some open letters appear on site and these need discussing at following council meeting in order to design a response.
Link established with UKVillages.

2005-04-473
Kellington FC Update
Land at Manor Hotel being looked at but at present no written agreement has been made.
Members would help if required to level land and help may be forthcoming from UK Coal.

2005-04-474
Amenities Report
The group had discussed its functions recently and had designed the newsletter.
Members of this group would agree final draft of Annual Report also. Members agreed this would be inserted in newsletter in colour.

2005-04-475
Parish Hall Update -
Clerk noted response from Diocese solicitors agreeing to including clause in lease for maintaining hall but stressing 21 yrs only being offered. Clerk will seek advice re Wren and NYCC to see if the length of lease would preclude grant funding being made available and would inform members of replies.

2005-04-476
Members agreed to to apply for the Footpaths Initiative Programme from NYCC. Clerk and Chair completed forms.

2005-04-477
Clerk to email Police re still some problems with car parking in village.

2005-04-478
Projects -
Clerk noted that Area Fund was still available for applications for the Parish hall refurbishment and had requested application form. Forms had been received from Epac/Wren/Awards for All/Coalfields Trust.North Yorks Small projects.

2005-04-479
JH would look into a local company interested in taking over maintenance of street lighting and report back.

2005-04-480
Planning
Application for pharmacy by NYH Primary Care Trust at Eggborough approved.
Application for decking to rear of Red Lion Inn - no objections.

2005-04-481
Finance -
Clerk reported yr end balance as £6713.14

Uncleared and unpresented cheques were £55.00

The invoice for agency fees to NYCC for £143 had been sent and the vat reclaim had been made for £542.74. The precept due on 1st May £7000.
£1000 had been received from Area Fund re Village Hall.

Members agreed to pay the following invoices due -
£182 YLCA annual subs
half year salary to clerk £2576.05 including £7 postage to date
Clerks new National Annual Terms and Conditions approved and spot salaries now paid instead of annual increments. The clerk now is paid on LC2 spot salary.

Signed ……………………………………………………………………..
(Chair)

Present: J Howard(Vice Chair); E Beechey; M Bray; S Aylott; D Pointon; the Clerk.
3 members of the public. Apologies received from P Harvey.
In Attendance: Peter Murphy, Groundwork Trust

2005-03-443
No declarations were made.

2005-03-444
Minutes of the previous meeting were read and accepted as a true record.

2005-03-445
It was noted that work had been completed on bus shelter and that members wished to ask Wheelie Clean to clean on regular basis.
EB awaiting contact via NYCC re footbridge design.

2005-03-446
Minutes agreed to be posted on website.

2005-03-447
Members of Kellington FC made a presentation of their work projects and desire to train within the village.
A 5- a side training pitch it was agreed was ideal with removable posts on land at the Manor. J Howard to make enquiries re help towards goalposts.
A quote for grass cutting on this site at £320 per year had been received from Sodexho to add to the contract and members agreed to accept this.

M Bray said that an agreement to use the land should be received in writing.
This should be presented to the next meeting of the Council.

Members discussed other facilities required and it was noted that the club intended to help promote activity for all within the village. The club will keep the Council aware throughout progress made.
J Howard to help with providing funding information.

2005-03-448
Peter Murphy of Groundwork Trust gave a verbal presentation of funding opportunities within the village.
Stan Aylott outlined developments and findings of the Parish Plan. The key themes emerging were youth facilities, sport and environmental.
Peter said that he could help with helping revamping the play area and the urban garden and members agreed that it should be seen as part of a wider plan.
Peter mentioned funding from landfill tax and the Coalfields Trust and Groundwork would meet on site with members and help create a design brief for the play area.
Members agreed to provide £25 worth of flyers to generate interest in youth appyling for funding for projects.

2005-03-449
Correspondence:
White Rose Update
Local Transport Consultation
AVS News
SDC Licensing Act news
Standards Board Review

2005-03-450
Website Report -
It was noted that over 6,493 hits to date and over 2000 in February alone.
It was further noted that the website needs regularly updating.

2005-03-451
Members asked Clerk to write a letter thanking contractors for their help in village activities during their work on the sewers. Members asked Clerk to include all letters sent in a Letter File to be presented at each meeting.

2005-03-452
Amenities Ctee Report
Members reported on their work on newsletter. An insert will be included in next issue re - website and J Howard noted need for more graphics and to attempt to emulate design of website to present a "house style".
Project work will be looked at when necessary but the newsletter design would form most of their present work.
Next issue to be April-May and would include Annual Report.
Next meeting to take place on 4 April.

2005-03-453
Members noted that unsightly fencing along Roall Lane should be removed and Clerk to inform accordingly.

2005-03-454
Car parking was creating some local problems and clerk to ask NY Police to introduce their Polite Notice Scheme.

2005-03-455
Grass Cutting contract accepted at £1--- per year and copy to be held on file from Sodexho. Members thanked D Pointon for his work on this.

2005-03-456
DP and EB reported on their Land Registry searches. The maps showed ownership of land near Post Office and garages at Main Street and to rear of school, Robertts land off A645 and Poskitts.
Members resolved to register unregistered triangle of land off A645.

2005-03-457
Members resolved to make formal complaint to SDC and Ombudsman re maladministration on lack of enforcement action on contaminated land off A645.

2005-03-458
Members resolved to ask clerk to register concerns over road on Low Road and temp repair on Roall Lane to Colin Jackson of NYCC Highways.

2005-03-459
Parish Hall:
Clerk reported on response to lease enquiry from solicitor and members agreed to communicate to church solicitor that lease be amended to provide for longer lease and maintenance of building.

2005-03-460
Clerk to request SDC to replace damaged street name signs.

2005-03-461
Parish Plan Report:
S Aylott noted that the steering group were nearing completing of the draft final document.
Clerk reported that application for balance of funding to Countryside Agency had been made. The accounts would show a need for extra funding to cover hire of school for presentation and buffet. Members agreed.

2005-03-462
Members resolved to ask clerk to complain to SDC re lack of street cleaning by Onyx.

2005-03-463
Accounts:
Balance at bank - £7285.08

Members agreed to pay the following invoices -
Wheelie Clean Bins £25
YRCC annual subs £25
Selby AVS annual subs £30
J Howard website £32.19
E Beechey land registry fees £40
Clerk - conference hotel (50%) and inket refills £103.18

Members agreed to help for the data recovery costs along with Beal PC at cost of £306 to clerk following computer crash. Clerk to add this as additional cover on insurance policy upon renewal and would investigate data stick for downloading.

2005-03-464
Members agreed next meeting as 13 April. Meeting closed at 0915pm.

Signed ……………………………………………………………………..
(Chair)

Present : P Harvey(Chair in the Chair); E Beechey; M Bray; J Howard;
the Clerk;

Apologies received from : S Aylott; D Pointon

2004-11-402
Members considered the budget report and noted that project would soon begin after the Parish Plan. It was noted that additional street lighting, facilities for youth, additional work on planting, grass cutting and refurbishment of the new Community Hall would be set to begin within the next financial year and that some budget provision would be required.
D Pointon had left word to say that he was keen to try and keep the budget that same as the previous year.
It was moved by J Howard and seconded M Bray that precept for 2005-6 be set at £13000. Members accepted unanimously.

2004-11-403
It was noted that the newsletter should draw attention to the anticipated rise approximating 70p per week and that the finance would draw on additional work to realise a "Kellington in Bloom" and that the council may adopt a sponsorship/grant aiding hanging baskets throughout the village; that some £6000 would be spent on new bus shelters, work on new lighting, the community hall and facilities.

2004-11-404
Chair and members signed the precept form.

2004-11-405
It was noted that estimate price received for grass cutting from Sodexho - D Pointon to contact and arrange site visit to ascertain exact price and requirements. Estimate received cheaper that Fountains at £600 per year.

2004-11-406
E B reported on visit to land registry: common land not registered off A645;
Opposite side of road known as Southfields and registered to Poskitts;
Land behind school, registered to owner in South Kirkby.
EB and DP to visit registry to obtain certificate copies of land areas - members agreed budget up to £50 for this.

2004-11-407
Clerk to contact NY Minerals service re land off A645.

2004-11-408
Reported that Christmas tree arrangements organised by DP.

2004-11-409
Owner of Manor Hotel concerned about ASB incidents and requesting Police visit; Clerk to contact Community Officer.

2004-11-410
Meeting closed at 0910pm and members would meet again on 19 Jan with Amenities Ctee meeting on 20 November.

Signed …………………………………………………………….
(Chair)

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL
HELD AT THE COMMUNITY CENTRE on 10th November 2004 from 7.30 PM

Present : J Howard (Vice Chair in the Chair); E Beechey; D Pointon; S Aylott;
the Clerk;

In Attendance: Cllr J Vause (NYCC)

Apologies received from M Bray, P Harvey and A Dales.

2004-11-379
S Aylott declared an interest in the Masonic church and being a member of a charity in connection with Selby Abbey.

2004-11-380
Minutes of previous meeting accepted as a true record.

2004-11-381
Information notes:
Cllr Vause noted that Mowlems would only make good road surfaces after work carried out and that additional sewer inlets would be discussed at next Area 4 meeting;
Timetables for buses to be available soon from CIPs group;
Clerk chasing up land search.

2004-11-382
Members were concerned about land site on A645, Clerk to request a planning update from Miriam Rawlinson at SDC and request Chief Executive to allow an officer to attend a meeting with Parish councillors to discuss this and to ask for details of timescales re complaints.
Copies to members and J Grogan MP.

2004-11-383
It was noted that 21 Jan would be a special Area 4 meeting to discuss ASB - members would be attending, recent reports from the Council would be sent.

2004-11-384
Amenities Ctee Report:
Des noted that major work involved has been focusing on improving newsletter but that work on the website was required.
EB noted the terms of reference for the ommittee and that it was failing to work within them. The committee will report to the next meeting of the full council with their aims and objectives for the year.

2004-11-385
S Aylott reported on discussion with PC Harte re land on A645 which is deemed as common land. Members have visited the site and the officer would help in developing bmx activities there. Amenities ctee to research using this land and would be visiting land registry to look at ownership and tracking down deeds, perhaps archived with SDC.

2004-11-386
Clerk has liaised with NYCC re bus shelters and provision for a site visit by Cathy Foster of passenger transport group, copy email sent to members. Amenities group to arrange meeting on site.

2004-11-387
Clerk to contact Peter Murphy of Groundwork Trust to help move priorities for funding from British Energy to allow for help with developing a bmx track off A645.

2004-11-388
Correspondence:
ASB seminar with Area 4 on 21 Jan
White Rose Update
Country Air
NYCC public transport consultation

2004-11-389
Members discussed the planting of a Christmas tree this year - Mowlems have agreed to collect and pay for tree and will site it an d supply concrete hole for tree and duct to pole for lighting.
DP to meet with G Brooksbank to agree lighting of tree by end Nov.
Members agreed budget of £100 for tree lights.

2004-11-390
Clerk to arrange Thank You posters on tree site;
Clerk to approach Poskitts re help towards providing new bus shelters in the village.

2004-11-391
Members discussed amendments and recent additions to ASB log.
NOTE: This information is in Part II and exempt from disclosure to the public under the Local Government Act 1972.

2004-11-392
Planning:
Notices granting the following received -
Temp approval for use of building at Amp Electrics, Roall Lane;
Directional signs for Kellington Manor Hotel.

2004-11-393
Clerk to ask Sandra Hills of Beal PC to liaise re CAP minutes.

2004-11-394
Traffic calming:
Members discussed recent problems in the village and it was resolved that the weight limit at western end to be restored and 30mph sign in Whales lane needs to be replaced.
Clerk to request Cllr J Vause for NYCC to review village road signage.

2004-11-395
Community Hall Update:
S Aylott presented update and proposed lease of the building to the Parish Council.
Members would consult and points would be sent to clerk to forward notes and copy to YRCC seeking their advice re the lease deed. Copies to be circulated to members.

2004-11-396
Finance:
Balance at 31 October £8834.43

Members agreed to pay the following invoices -
S137 grant to Kellington Elderly People at £250
S137 grant to Kellington Guides
G Brooksbank street lighting repairs £58.60
£44 for printing last newsletter to clerk and £24 for Christmas newsletter to BGT Ltd.
£76.38 for clerk to attend YRCC conference

2004-11-397
Members resolved to arrange a Special Meeting of the Council to consider next year's budget and set the precept for 2005-6 on 24 November at 7.30pm.

2004-11-398
Cllr J Vause reported on forthcoming Funding Day for parishes and community groups.

2004-11-399
Osgoldcross Forum:
Cllr J Vause reported on developments:
Members were looking at achieving charitable status for this group and the forum would look to take over much of the funding issues for the District including major funding streams.
A series of computer literacy courses has already begun.

2004-11-400
Clerk to report on land at Bird Lane, no 17 where the grassed area originally part of Highways land and send letter to occupier with copy to EB.

2004-11-401
Next meeting would be Special budget meeting on 24 November followed by full council meeting on 19 January. The meeting closed at 0930pm.

Signed …………………………………………………………….
(Chair)