MEETINGS

to begin at 7.30pm; Pre-Meeting from 7pm
Venue: Parish Hall, Wednesdays

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL

HELD AT THE COMMUNITY HALL

Wed 11th June 2008 from 7.15pm

Present: Cllr K Newton; Cllr Beechey; Cllr Whiteley; Cllr Bray;Cllr Mrs Hutchinson and the Clerk.

In Attendance: 1 member of public Mr D Pointon
Barbara Atkinson Selby CAB

2008-06-971
A presentation was made to Council by Barbara Atkinson on the services of Selby CAB. Questions were asked by members.

2008-06-972
Clerk noted the resignation of former Chair and elected Vice Chair D Pointon and members thanked Mr Pointon for his unstinting work on behalf of the Council, wishing him well in his retirement.
Members made a presentation to him of 2 photo albums and a Certificate of Achievement.

2008-06-973
Clerk noted that Cllr Johnson had resigned from the Council. A letter of resignation was read out and members asked the clerk to write a letter of thanks to him.

2008-06-974
Members elected the following
Chairman - Cllr Beechey Proposed Cllr Newton Seconded Cllr Bray Agreed
Vice Chairman - Cllr Bray Proposed Cllr Newton Seconded Cllr Hutchinson Agreed
Cllr Beechey took the Chair and officers signed acceptances of office.
Clerk would advertise the vacancies locally and to SDC.

2008-06-975
There were no other matters of public participation and no declarations of interest.

2008-06-976
Minutes of annual meeting were agreed and adopted as a correct record.
Proposed Cllr Beechey Seconded Cllr Newton Agreed

2008-06-977
Correspondence
Clerk noted letters of resignation received.
Local Councils Update
Notice of meeting of British Energy Forum
Transport Review and bus timetable
Notice of YLCA meeting and agenda - were all circulated
A thank you card was received from Kellington school for the grant towards the garden. This would be displayed.

2008-06-978
Progress Reports
· Clerk reported that Jessica Simpson was presented with flowers after the last meeting and an email of thanks was received from her.
· The next JAG meeting on community safety was to be held 21 July at Kellington; the Forum would meet in June and the CIPS group in July.
· Email received from NYCC confirming site visit made to land adjacent windmill re fly tipping and investigations were continuing.
· Clerk noted BT plan to remove payphone - consultation period ends July. No responses received.
· Members noted that signs of illegal drinking in village had been noted and this would be raised at the JAG meeting.
· Chair noted training day arranged for 25 June for defibrillation training for responders and Cllr Bray to attend. This would increase the local cover for the scheme to 4 persons.

2008-06-979
Ecotown.
No further news received but decision expected on 12 June. Chair noted need to support campaigns against other proposed sites.

2008-06-980
External Groups
The Forum would meet next on 26 June and the JAG group on 21 July.

2008-06-981
Finance:
The following payments were approved -
Date Item No Payee £ Details Payment
01-Jun 12-0809 R Fogden £ 300.00 clerk salary SO
11-Jun 13-0809 N Power Ltd £ 105.33 photocell charges 300532
14-0809 N Power Ltd £ 1,579.17 electricity chgs 300533
15-0809 Amey £ 167.40 street lighting 300534
16-0809 R Fogden £ 13.79 chairs allowances 300535
17-0809 CC Ltd £ 415.45 Hall Insurances 300536
Total Expenditure Approved £ 2,581.14

Proposed Cllr Newton Seconded Cllr Beechey Agreed
The budget report was noted.
£30 received for adverts in newsletter and this to be used towards planting by volunteers in village.

2008-06-982
Planning
Members noted that SDC had approved plans for extension at Teazel Hall and at 8 Marsh Lane Gardens.

2008-06-983
The following internal groups would be filled as follows -
Internal audit - Cllrs Newton, Bray and Hutchinson
Newsletter - Cllr Newton and Beechey.

2008-06-984
Southfield
Members discussed that state of this land which has much detritus tipped on it and vermin has been noted. There was an urgent need for the owner to clear the site and Clerk would give notice of 28 days to clear the site, following which if no action Environmental Health would be approached.

2008-06-985
Chair would look into need for extra bins in village and report back at next meeting.

2008-06-986
Members considered making improvements to achieve Quality Status. Clerk noted the requirements were under reviews and these would be reported and action considered when published.

2008-06-987
It was agreed to add a list of principle Council functions and services in newsletter.

2008-06-988
Minor Items
· Cllr Bray noted that volunteers were ready to help do work on the planters and purchase extra plants. Members agreed to utilise the Chairmans allowance and £30 raised from adverts for this.
· Cllr Newton raised the problem of overhanging trees and hedges at Cocked Hat field on Beal Lane. Clerk to report to Highways.
· Cllr Bray accepted the challenge of putting up old noticeboard in hall.
· Cllr Beechey noted that website had been a great success a total of 113,746 hits had been made on the site.
· The possible demand for allotments was raised and queries made regarding the law for the provision of allotments. Clerk advised that he would check the law and prepare a report for Council.

2008-06-989
Members agreed next meeting as 9 July and Chairman closed the meeting at 8.58pm.

MINUTES OF THE ANNUAL MEETING OF KELLINGTON PARISH COUNCIL

HELD AT THE COMMUNITY HALL

Wed 14th May 2008 from 7.30pm

Present: Cllr K Newton(ViceChair); Cllr Beechey; Cllr Johnson; Cllr Whiteley; Cllr Bray and the Clerk.

In Attendance: 1 member of public Mrs L Hutchinson

2008-05-950
Cllr Bray and Cllr Newton declared an interest under grant applications to be considered.
Apology received from Chair Cllr Pointon on holiday.

2008-05-951
Election of Officers:
Chair - Cllr Johnson Proposed Cllr Bray Seconded Cllr Newton Agreed
Vice Chair - Cllr Pointon Proposed Cllr Beechey Seconded Cllr Bray Agreed
Chair signed acceptance of office and Vice Chair would do so on return from holiday.

2008-05-952
Members agreed to ask Cllr Newton to Chair the meeting until Cllr Johnson arrived. Proposed Cllr Bray Seconded Cllr Beechey Agreed.

2008-05-953
Minutes of the meeting held in April were agreed and adopted as a correct record.
Proposed Cllr Newton Seconded Cllr Beechey Agreed

2008-05-954
Members had looked at the land adjacent to village green which adjacent landowner wished to add posts and maintain. There was an issue relating to insurance liability if posts were erected close to bridleway. Cllr Pointon to discuss with Mr Gorman and Clerk to write letter explaining.

2008-05-955
Correspondence
The following items were put into circulation -
Clerk magazine
Councils Direct
CAB letter - request to attend meeting - no action agreed
Guidance for household waste sites
Criminal Justice Report
Community Safety AGM Selby 21 May 6.30pm
SDC advice on village design statements
White Rose Update YLCA
Councillor Training Programme 2008-05-14 BT proposal on phone box
· Clerk noted that public notice for BT proposal to remove Manor Garth phone box to be displayed as consultation required.
· Clerk noted law on acquiring land article inside Councils Direct;
· Clerk noted changes to test required for Quality Council status being drafted - article in White Rose Update.

2008-05-956
Progress Reports
· Clerk noted news from Cllr Ivey on planned Ecotown development. 4 sites listed by Leeds City Region to be evaluated: Burn, Church Fenton, Gascoigne Wood and Willow Green. Darringfield had not been explicitly ruled out and decision expected early June.
· Cllr Beechey noted that several letters had been sent to footpaths officer and now footpath no 7 had been reinstated. A good job had been done.

2008-05-957
Co-option of member
In order to fill the vacancy as no election had been requested members agreed to adopt the co-option of Mrs Lynne Hutchinson.
Proposed Cllr Newton Seconded Cllr Bray Agreed.
New member was welcomed to the Council, signed her acceptance of office and register of interests and Members Handbook was given to her.

2008-05-958
Appeal issued by Mr Price for waste transfer licence at Meadow View. Clerk had liaised with Environment Agency over continued unauthorised work at the site and the issues of concern would be sent to Appeal Inspector by Clerk.
It was further noted that Clerk was liaising with SDC over developments at Upper Common Lane.

2008-05-959
Members considered an application for phase 2 of the development of sensory garden at the school. Further funding was being applied for.
Cllrs Newton and Bray had declared an interest on this as members of the PTA but answered questions about the project.
It was agreed to make S137 grant of £100
Proposed Cllr Beechey Seconded Cllr Whiteley Agreed.

2008-05-960
Cllr Johnson arrived and took over as Chair.
Members reviewed Standing Orders and Financial rules and declined to make any changes.

2008-05-961
Chair's Allowance for 2008-9.
It was agreed to make the allowance set at £250.

2008-05-962
Schedule of meetings agreed as: second Wednesday each month except August with no meeting and Budget meeting in December.

2008-05-963
Schedule of Payments
The following payments were agreed to be approved for payment -
Date Item No Payee £ Details Payment
14-May 07-0809 Amey £ 167.40 street lights 300527
08-0809 Osgoldcross Forum £ 36.00 printing 300528
09-0809 NYPFA £ 25.00 annual subs 300529
10-0809 YRCC £ 35.00 annual subs 300530
01-May 11-0809 R Fogden £ 300.00 salary so
14-May 12-0809 Kellington PTA £ 100.00 S137 grant 300531
Expenditure Approved £ 663.40
Proposed Cllr Newton Seconded Cllr Beechey Agreed

Members noted the budget report. Vat reclaim and first half precept had been received. Balances were just over £12,000.

2008-05-964
External Bodies
The following members were agreed to be appointed to the following -
CIPs group - Cllr Beechey
Community Safety - Cllr Beechey
Parsih Forum - Cllr Newton/Cllr Hutchinson
Power Stn Liaison - Cllr Bray
YLCA - clerk to ask former members Howard and Aylott if they would like to represent
Osgoldcross Forum - Executive member Cllr Newton/Cllr Newton & Pointon on Youth/Cllr Beechey & Bray on Highways
Internal Audit - Cllrs Newton, Bray and Johnson
newsletter Committee - Cllr Newton, Pointon, Beechey
Community Hall Committee - Cllr Newton
Selby Biodiversity Group - Cllr Beechey

2008-05-965
Annual Financial Report
Clerk presented the report which had previously circulated to members.
The asset register was amended and members noted the end of year balances as £4682.
Members commended the clerk on the presentation and report.
Members agreed and adopted the Annual Return and Annual Governance Statement.
Proposed Cllr Beechey Seconded Cllr Newton Agreed.
The external audit forms were signed by the Chair.

Cllr Bray noted that Cllr Pointon had done tremendous work in ensuring the financial stability of the Council over the past year. A vote of thanks to the former Chair was proposed Cllr Bray Seconded Cllr Beechey Agreed.

2008-05-966
Internal Audit Review
Clerk presented new internal audit sheets for the half yearly audits by members. Members agreed that this was a better draft form and would be used this year.

2008-05-967
Appointment of Internal Auditor
Members agreed to appoint Mr W Townsley for the year.
Proposed Cllr Johnson Seconded Cllr Bray Agreed

2008-05-968
Planning
· The following decisions were noted -

Appeal for 1 Roall Manor Cottages
NYCC notice of appeal by C Price for Meadow View Waste Licence

· Members had received an update of the Council's database of planning decisions.
· Members considered the development of 3 dwellings on site at Old Vicarage. This was an amended plan and was much improved. Members agreed no objections.

2008-05-969
Minor Items
· It was agreed that the provision of dog bins be reviewed at the next meeting. This followed observations by a resident.
· Next agenda would look at the land at Southfield
· Next agenda to include review of QC status.
· Cllr Beechey noted the development of First Responders now trained and in place in the area - Cllr Amerigo at Beal, Mrs Swallow at Birkin and Cllr Beechey at Kellington. There was a need to extend this service in order to obtain a 24 hour cover to help save lives. An item to be placed in newsletter.
· Members agreed to supply a letter of congratulations and flowers to Jessica Simpson for her work in achieving the finals of the Live and Unsigned People. Her singing was excellent. Clerk would make the presentation.
· Cllr Beechey noted that the signage at the last Euro Auction at Roall Lane junction was excellent and the car parking dealt with efficiently. This work had been achieved through community safety meetings.
· Minutes to be supplied to website and newsletter to website.

2008-05-970
It was agreed that the next meeting would be on 11th June at 7.30pm.
Cllr Johnson declared the meeting closed at 9.20pm.

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL

HELD AT THE COMMUNITY HALL ON Wed 9th April 2008 from 7.30pm

Present: Cllr Pointon (Chair); Cllr Beechey; Cllr Mrs Newton; Cllr Johnson; Cllr Whiteley; Cllr Bray and the Clerk.

In Attendance: 4 members of public; Cllr J McCartney (SDC)

2008-04-939
No declarations of interest had been made.

2008-04-940
Matters of Public Participation: Ecotown Progress
Cllr J McCartney noted developments. Recent Press Releases by Leeds City Region explained by resident and copies circulated.
It was noted that Willow Green conflicted with Wakefield MDC's Housing Growth plan and it was expected that Leeds City Region would make a decision shortly on sites. June was expected to be the time for final lists of sites.
It was noted that the MP John Grogan would be meeting SDC Scrutiny Committee next week.
Members agreed to continue the campaign until the decision is made and attempting to get GMI developers to withdraw their plan.

2008-04-941
· Apologies were noted from Cllr Clough who was now finding work patterns not conducive to continue as a member of the Council and he had indicated to Chair that he wished to resign.
Clerk to notify SDC Returning Officer and display notice of vacancy.
· Chair proposed that in the event of the Council being able to co-opt a new member, Lyn Hutchinson be proposed as a member, Seconded by Cllr Newton. Agreed.

2008-04-942
Minutes of the meeting held in March were adopted and approved as a correct record.
Proposed Cllr Bray Seconded Cllr Pointon Agreed

2008-04-943
Progress Reports:
· Clerk noted that NYCC enforcement officers contacting him to begin investigation of Meadow View, Windmill and Upper Common Lane sites.
Members to be informed of progress.
It was noted that SDC enforcement officer had acknowledged such complaint at the sites.
· Cllr Beechey noted Biodiversity meeting at Selby and may not be able to attend.

2008-04-944
Correspondence:
Letter received from R Mitchelson resident concerning problems with gulley at Ings Lane and need for additional gulley. Chair to meet with him to discuss.
The following items were circulated -
Standards Board newsletter
Selby Transport Plan Progress Report
Plans for development at Teasel Hall

2008-04-945
External Bodies Reports
· Cllr Beechey reported on joint informal meeting with Beal PC to discuss the Osgoldcross Forum project on highways improvements locally. Beal were not in favour of the scheme and the Forum would revisit the project.
Chair noted gates on entrances to villages had potential to slow traffic, and other ideas such as humps and chicanes could help.
· Chair reported on the Forum's Youth Issues. Funding was paramount for schemes. Members had received a presentation from Cllr Amerigo of Beal on the Askern Youth Project. The local volunteer youth worker had been working in Eggborough but would now be developing work in Kellington.

2008-04-946
Finance
· Clerk reported end of year balances as £5180.30.
Vat of £1274 had been reclaimed and this would be due within the month as would the first half year precept from SDC of £8750.
· The Financial Reports had been completed and subject to the Internal Auditor's inspection these would be presented to the Annual meeting in May.
· A half-year internal audit of payments had been completed prior to the meeting and the results filed. Clerk to re-design audit check form.
· Members noted the price increase for electricity as 21% and an increase in Amey street lighting maintenance fees of approx £9 per month. These were noted and agreed.
· Members discussed the attendance of clerk at Regional Clerks conference and a half fee charge of £26.44. After discussion members voted in favour of paying this. Cllr Bray voted against.
· Members noted the overdue invoices from Npower relating to street lighting electricity costs back to 2005. All invoices had been settled in full as invoiced and members agreed that the practice of sending additional invoices such as this was unacceptable. Clerk would contact Npower and Energywatch to dispute this.
· Members discussed application for grant aid towards Eggborough Cricket Club which involved several members of the community. Beal PC had made a donation of £50. Cllr Bray noted that other grants such as to CAB had been turned down. £100 grant proposed Cllr Pointon Seconded Cllr Newton Agreed.
· Members agreed the following payments be made -

Date Item No Payee £ Details Payment
01-Apr 01-0809 R Fogden £ 300.00 Clerk salary SO
09-Apr 02-0809 Zurich Municipal £ 1,370.86 Ins premium 300522
03-0809 SLCC Enterprises Ltd £ 26.44 conf fees 50% 300523
05-0809 YLCA £ 215.00 annual subs 300525
06-0809 Eggboro Cricket Club £ 100.00 grant 300526
Total Expenditure Approved £ 2,012.30

Proposed Cllr Newton Seconded Cllr Beechey Agreed

2008-04-947
Planning
· Objections to access of site at development of 3 dwellings at Old Vicarge made under delegated powers by Chair and Vice Chair.
· Permission had been granted for retrospective application for porch at 9 Bakersfield Drive
· Members considered the application for Marsh Lane Gardens - there were no objections.
· Consultation document received for potential windfarm development at West Haddlesey. Members would look at this before the next meeting.

2008-04-948
Minor Items
· Clerk to write to Red Lion manager over cars being parked on main road instead of using car park.
· A request for posts to be erected to side of village green on public open space by adjacent resident received. Members would visit the site and decide if this was acceptable, any decision would not include any rights being attached to the resident over the land in question.
· Chair noted that newsletter is preferably edited and layed out by members of the Council and members agreed. Thanks were given to Cllr Mrs Newton for her work on this and to Mrs Beechey for her work on the website.
· Petty cash of £30 had been received for series of adverts in newsletter.
· Cllr Beechey noted decorating of the hall now completed had been excellent and requested that a commemorative plaque be sought to mark the achievements of work on the community hall. Members would look into this.
· It was noted that footpath no 7 has not been reinstated and members of public invited to contact footpaths officer. Clerk to send email.
· It was agreed that following rejection of the application for Quality Status by YLCA, the matter should be looked at and discussed to look for progress on the issue at the next meeting.

2008-04-949
It was agreed the annual parish meeting followed by the Annual Council meeting would be held on 14th May at 7.30pm.
Cllr Pointon apologised for his intending absence at that meeting due to holiday.
The meeting closed at 9.35pm.

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL

HELD AT THE COMMUNITY HALL

Wed 12th March 2008 from 7.30pm

Present: Cllr Pointon (Chair); Cllr Beechey; Cllr Mrs Newton; Cllr Johnson; Cllr Whiteley; Cllr Bray and the Clerk.

In Attendance: Cllr G Ivey (NYCC); 2 members of public

2008-03-927
No declarations of interest had been made.

2008-03-928
Minutes of the meeting held in February were adopted and approved as a correct record.
Proposed Cllr Beechey Seconded Cllr Whiteley Agreed

2008-03-929
It was noted that Cllr Pointon and Cllr Beechey had met with representatives of Groundwork Selby to progress the play area project forward.

2008-03-930
Correspondence:
The following items were circulated to members -
Selby Dial - events notice
Area Ctee Agenda
Selby Transport Strategy
CAB letter
YLCA branch agenda 17 March
AVS News
NYCC Rights of Way notice
St Georges Day Celebration news
Power Station Forum 20 March CR5 6pm
Country Air
Playing Field News
Councils Direct

The Clerk noted the Power Station Liaison forum was now to be held on 20 March - Cllr Bray to attend; The YLCA branch meeting was due to be held in Selby on 17 March.

2008-03-931
Ecotown Developments
There were no Matters of Public Participation except the
Willow Green issues :
Chair read out response received from Dept of Communities.
Members noted the GMI response to the Council's request to meet people at a public meeting.
Cllr Ivey had asked if there was a delay in announcing the successful bids but the official news was still expected in March.
It was confirmed that SDC leader Cllr Crane had been widely supported in obtaining agreement among Leeds City Region members to do a study to find an alternative site.
Minutes of the Osgoldcross Forum meeting on the Ecotown proposals had been circulated to members.
Cllr Ivey noted that NY Area Committee had voted to support the No to Willow Green cause.

2008-03-932
Progress Reports
· Cllr Beechey reported on the Forum's developments. The Forum had now set up separate Boards to cover Highways, Youth Groups, Environment.
The first 2 projects under Highways had begun to be worked up.
Project 1 was the setting up of a road safety scheme to include shared surfaces to make areas safer for cyclists and riders and to slow car speeds. The first phase would involve Beal-Kellington road.
Project 2 would see this work developed to include through Beal and complete in Eggborough.

· Members discussed at length the merits of the scheme and several members voiced doubts and concerns as to the validity and merits of the scheme.
Cllr Bray noted that a detailed questionnaire and explanation of the scheme would be distributed to households in the area.
Members concerns would be taken back to the Forum on Friday.
· Clerk to inform Cllrs McCartney that they should look into current on-going workings at Upper Common lane area which may be unauthorised development.

2008-03-933
External Bodies
It was noted that the CIPS group had discussed SDC potential plans for merging JAGS and CIPS groups. Recent grants awarded included 1 to Eggborough Youth Club.

2008-03-934
Members agreed to hold the Sportsfield Project discussions and research into abeyance pending decisions on the Willow Green proposal.

2008-03-935
Finance
Members agreed to pay the following accounts -
Date Item no Payee £ Details Payment
01-Mar 69-0708 R Fogden 300 clerk salary SO
12-Mar 70-0708 Amey 158.67 street lights 300518
12-Mar 71-0708 SDC 36.12 election fees 300519
12-Mar 72-0708 R Beechey 26.11 website 300520
12-Mar 73-0708 MR Baxter 2000 decorating 300521
Total Expenditure £2,520.90
Proposed Cllr Beechey Seconded Cllr Pointon Agreed

· Members noted the Budget Report and Chair reported that the accounts had been well presented and detailed this year and that a healthy surplus was had at the year end.
· An internal audit of payments in the half year would be held before the next meeting of Council.
· Members praised the work done by Website Manager Mrs Beechey. They noted the success of the website and the quality of the content.

2008-03-936
Planning
Members agreed to give Chair and Vice Chair delegated authority to consider planning application for erection of 3 dwellings on land at Old Vicarage. Members would be consulted over the next week.

2008-03-937
Minor Items
Cllr Newton noted a resident had voiced concerns about events taking place at Meadow View off A645.
It was noted that there was concern over renewed activity at both the Meadow View site and the adjacent site owned by Mr Poskitt. Clerk to write and inform SDC Planning, Environmental Health and the Environment Agency asking also for a record of items tipped at the Poskitt site. An urgent response was to be requested.

2008-03-938
It was agreed that the next meeting would be held on 9th April, Internal Audit at 7pm.
Chair closed the meeting at 9.50pm

Minutes of Meetings [most recent first]

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL
HELD AT THE COMMUNITY HALL ON WEDNESDAY 13th FEBRUARY from 7.30pm

Present:
Cllr Pointon (Chair); Cllr Newton; Cllr Beechey; Cllr Bray; Cllr Johnson; Cllr Whiteley, and the Clerk.

In Attendance:
Cllr J and Cllr M McCartney (SDC)
There were no declarations of interest.

2008-02-918
Public Participation Matters - Ecotown Proposals
Cllr J and Cllr M McCartney were in attendance for this item.
Chair noted the recent well-attended public meetings and the TV feature on Sunday.
Members noted the response sent to Government objecting strongly to this proposal.

Cllr J McCartney reported on the campaign against the Ecotown Proposal noting:
That letters had been sent to Ministers, Civil Servants, MEPs, MPs. Two MEPS had pledged support.
SDC had voted against the proposal recently.
BBC Radio 4 would feature the dog-walking protest this coming weekend.
All details including a Ecotown Forum and Post Bag had been posted on the website.

The Clerk reported that Darrington Parish Council had voted to object to the proposal for an Ecotown at "Darringfield" and objected to the Willow Green proposal also.

2008-02-919
Minutes of the January meeting of the Council were agreed and adopted as a correct record of business.
Proposed Cllr Beechey Seconded Cllr Bray Agreed

2008-02-920
Minutes of the Special meeting to discuss the Ecotown bid were agreed and adopted as a correct record of business.
Proposed Cllr Johnson Seconded Cllr Beechey Agreed

2008-02-921
Progress Reports
· Chair noted that contact was being made with P Murphy of Groundwork to pursue sportsfield project.
· Clerk noted QC status had been declined due to a number of items which YLCA insisted should be completed. Members agreed to take no further action at the present time.
· The redecoration of the hall was imminent.

2008-02-922
Correspondence:
The following items were circulated to members -
SDC Response on Affordable Housing
Mobile Library Times
NYCC Waste Strategy on CD
NYCC Winter service schedules
Notice of appointment of External Auditor
Community Safety News
Consultation - Code of Conduct Review

2008-02-923
Finance
The following payments were approved

Date Item No Payee £ Details Payment
01-Feb 66-0708 R Fogden £ 300.00 Clerk salary SO
13-Feb 67-0708 Amey Infrastructure Services £ 158.67 street lights 300516
13-Feb 68-0708 Campaign Group £ 100.00 S137 grant 300517
Total Expenditure Approved £ 558.67

Proposed Cllr Pointon Seconded Cllr Beechey Agreed

Members noted the Budget Report.

2008-02-924
Planning
Planning granted for extension at Red Lion Inn.
Members considered the retrospective application for a porch at 9 Bakersfield Drive. The Chair outlined the process of being Case Officer. Members noted the objection from the resident and his concern.
Members agreed no objections.

Members considered the proposal from developer to develop affordable homes on land at Broach Lane.
Affordable Housing Officer from SDC had responded noted that support from the Parish Council would be required to complete a housing needs survey.
Members viewed the proposal as inappropriate for the area, encroaching into green belt and would extend the line of the village. Members felt the scheme was inappropriate and did little to address housing issues.
Members resolved to reject the scheme.
Proposed Cllr Pointon Seconded Cllr Beechey Agreed

2008-02-925
Minor Items
Cllr Bray noted elderly resident had approached him asking for Council support to run a bus to the supermarket once a week. Members noted local bus times and felt there was adequate facilities but the matter would be raised with the Osgoldcross Forum.

Cllr Beechey was concerned about the "Kellington Common" land which was unregistered land and included on SDC survey of common land in the past few years.
Cllr Pointon and Beechey would research this matter and report back to Council.

2008-02-926
The next meeting would be held on 12th March at 7.30pm.
Chair declared the meeting closed at 09.20pm

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL
HELD AT THE COMMUNITY HALL ON WEDNESDAY 13th FEBRUARY from 7.30pm

Present:
Cllr Pointon (Chair); Cllr Newton; Cllr Beechey; Cllr Bray; Cllr Johnson; Cllr Whiteley, and the Clerk.

In Attendance:
Cllr J and Cllr M McCartney (SDC)
There were no declarations of interest.

2008-02-918
Public Participation Matters - Ecotown Proposals
Cllr J and Cllr M McCartney were in attendance for this item.
Chair noted the recent well-attended public meetings and the TV feature on Sunday.
Members noted the response sent to Government objecting strongly to this proposal.

Cllr J McCartney reported on the campaign against the Ecotown Proposal noting:
That letters had been sent to Ministers, Civil Servants, MEPs, MPs. Two MEPS had pledged support.
SDC had voted against the proposal recently.
BBC Radio 4 would feature the dog-walking protest this coming weekend.
All details including a Ecotown Forum and Post Bag had been posted on the website.

The Clerk reported that Darrington Parish Council had voted to object to the proposal for an Ecotown at "Darringfield" and objected to the Willow Green proposal also.

2008-02-919
Minutes of the January meeting of the Council were agreed and adopted as a correct record of business.
Proposed Cllr Beechey Seconded Cllr Bray Agreed

2008-02-920
Minutes of the Special meeting to discuss the Ecotown bid were agreed and adopted as a correct record of business.
Proposed Cllr Johnson Seconded Cllr Beechey Agreed

2008-02-921
Progress Reports
· Chair noted that contact was being made with P Murphy of Groundwork to pursue sportsfield project.
· Clerk noted QC status had been declined due to a number of items which YLCA insisted should be completed. Members agreed to take no further action at the present time.
· The redecoration of the hall was imminent.

2008-02-922
Correspondence:
The following items were circulated to members -
SDC Response on Affordable Housing
Mobile Library Times
NYCC Waste Strategy on CD
NYCC Winter service schedules
Notice of appointment of External Auditor
Community Safety News
Consultation - Code of Conduct Review

2008-02-923
Finance
The following payments were approved

Proposed Cllr Pointon Seconded Cllr Beechey Agreed

Members noted the Budget Report.

2008-02-924
Planning
Planning granted for extension at Red Lion Inn.
Members considered the retrospective application for a porch at 9 Bakersfield Drive. The Chair outlined the process of being Case Officer. Members noted the objection from the resident and his concern.
Members agreed no objections.

Members considered the proposal from developer to develop affordable homes on land at Broach Lane.
Affordable Housing Officer from SDC had responded noted that support from the Parish Council would be required to complete a housing needs survey.
Members viewed the proposal as inappropriate for the area, encroaching into green belt and would extend the line of the village. Members felt the scheme was inappropriate and did little to address housing issues.
Members resolved to reject the scheme.
Proposed Cllr Pointon Seconded Cllr Beechey Agreed

2008-02-925
Minor Items
Cllr Bray noted elderly resident had approached him asking for Council support to run a bus to the supermarket once a week. Members noted local bus times and felt there was adequate facilities but the matter would be raised with the Osgoldcross Forum.

Cllr Beechey was concerned about the "Kellington Common" land which was unregistered land and included on SDC survey of common land in the past few years.
Cllr Pointon and Beechey would research this matter and report back to Council.

2008-02-926
The next meeting would be held on 12th March at 7.30pm.
Chair declared the meeting closed at 09.20pm

MINUTES OF THE SPECIAL MEETING OF KELLINGTON PARISH COUNCIL

HELD AT THE COMMUNITY HALL

31st January 2008 FROM 7.30PM

Present: Cllr Pointon (Chair) ;Cllr Johnson; Cllr Beechey; Cllr Clough; Cllr Newton; Cllr Bray; The Clerk.
In Attendance: Cllr G Ivey (NYCC); Cllrs M and J McCartney (SDC);
22 members of the public.

2008-01-910
There were no declarations of interest.

2008-01-911
Cllr Pointon introduced the meeting and noted that the meeting was to discuss the proposal for an Ecotown development adjacent to Kellington Eggborough and Kellingley.
He noted that it was one of several bids to the Government to produce additional housing and industry.
It was noted that a public meeting had been held the previous week which had been very well attended.
No further information had been received.

2008-01-912
Clerk noted that SDC were consulting over their Local Development Framework on the issue of releasing land for housing in the area, that residents could make their views known and the Council would consider this at the next meeting.

2008-01-913
Cllr J McCartney outlined developments and announced that a campaign group was being set up to fight the proposed development of an Ecotown and noted that there was a need and urgency for the Parish Council to make a formal response on this issue to the Department of Communities.
It was thought that the Minister would make a shortlist in February and the final decision would be made in the summer.

2008-01-914
Cllr Gillian Ivey made her responses and noted that she was not in favour of the scheme. She noted that there was also a proposal for such a scheme on a nearby site, near Darrington. She would be objecting to both sites.
Cllr Ivey outlined some of the issues noting transport, housing and the need for such a scheme.

2008-01-915
Residents made various points at this time noting the following issues -
· The fact that the amount of proposed housing is not required
· That the area would simply become a commuter town
· The increased risk of flooding
· The lack of infrastructure improvements to support such a scheme
· The fact that such a scheme would impact locally in what was a rural area and damage the environmental aspects locally

2008-01-916
Members of the Parish Council considered the scheme and resolved:
1. That Kellington Parish Council agree to support the campaign group to fight against this scheme
2. That the Council would donate £100 towards a campaign fund
3. That Kellington Parish Council formally opposed plans for the development of an Ecotown such as that proposed for "Willow Green" on land adjacent to Kellington.
4. That the Parish Council will submit a formal response to the Minster for Communities.

Proposed Cllr Pointon Seconded Cllr Beechey Agreed

2008-01-917
Chair declared the meeting closed at 9pm.

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL

HELD AT THE COMMUNITY HALL ON 11th DecemberFROM 7.30PM

Present: Cllr Pointon (Chair) Cllr Newton; Cllr Clough; Cllr Bray;Cllr Johnson; Cllr Beechey. The Clerk.

2007-12-898
Apologies received from Cllr Whiteley (work).
There were no declarations of interest.

2007-12-899
There were no matters from the public.

2007-12-890
Minutes of the meeting held in November were agreed and adopted as a correct record.
Proposed Cllr Newton Seconded Cllr Clough Agreed

2007-12-891
Progress Reports:
· It was noted that the Standards Board had informed the Council that the complainant had appealed against their decision and they had considered the matter relating to a complaint against Cllr Bray.
· The Standards Board had concluded that their original decision as to take no further action was upheld and the matter was now closed.
· Chair noted that Cllr Bray had contacted him to note that he would resign if members felt that they had no confidence in him. Members reasserted their confidence in him.
· A further quotation was awaited for decoration of the hall.
· Cllr Bray reported on developing Kellington Beaver group.
· It was agreed that a S137 grant be made towards Kellington Beavers of £100
Proposed Cllr Beechey Seconded Cllr Bray Agreed

2007-12-892
The following items were put into circulation to members -
Community Safety leaflets
Area Committee Agenda
AVS News
White Rose Update
Local Councils Update
Adoption of Selby Statement of Community Involvemnet on Local Development Framework

2007-12-893
Members elected to vote for Cllr Crossdale on the ballot to elect a representative to the District Standards Committee.

2007-12-894
Members considered a letter from Mr Dimmock regarding a proposal for affordable housing and members would meet shortly to discuss these plans and respond with a proposal at the next meeting.

2007-12-895
Precept for 2008-9:
· Members discussed the budget report for 2008-9 and it was agreed that the Parish Plan project (Sportsfield) allocation be £1000.
Proposed Cllr Beechey Seconded Cllr Pointon Agreed
· Members agreed that there be no change in the precept and that a budget be set at £22,777 with a precept of £17,500.
Proposed Cllr Newton Seconded Cllr Bray Agreed

2007-12-896
Accounts
Members agreed to pay the following amounts due:
Date Item No Payee £ Details Payment
01-Dec 57-0708 R Fogden £ 300.00 Clerk salary SO
11-Dec 58-0708 Brears Farm Nurseries £ 170.00 Christmas Tree 300509
59-0708 SLCC annual subscription £ 32.25 25% 300510
60-0708 Osgoldcross Forum £ 63.00 newsletter 300511
61-0708 Amey £ 476.01 lights maintain 300512
62-0708 Kellington Beavers £ 100.00 S137 grant 300513

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL

HELD AT THE COMMUNITY HALL ON 10th OCTOBER FROM 7.30PM

Present: Cllr Newton (Vice Chair in the Chair); Cllr Beechey; Johnson; Clough; Whiteley; Bray and the clerk.

In Attendance: Mr Pocklington; & friend;

2007-10-880
Apologies were received from Cllr Pointon on holiday
Messrs Howard and Aylott sent their apologies and hoped to make a presentation on the Sportsfield project at the next meeting.
There were no declarations of interest.

2007-10-881
Public Matters:
Mr Pocklington noted the situation with regard to his trees and requested that any members should come and inspect them.
The clerk advised that any complaint should be directed to the Ombudsman.
Cllr Beechey reminded him that the Parish Council had no powers in this matter. Mr Pocklington did not give the name of his friend attending.

2007-10-882
The minutes of the last meeting were agreed and adopted as a correct record.
Members agreed to add the following statement regarding matters discussed at the last meeting -
"Members agreed that the behaviour of Cllr J McCartney towards the Chair of the Osgoldcross Forum at the last meeting was unacceptable, rude and embarrassing. Members noted that the Council encourage open and frank discussions and that the Council feels that comments were made to contradict the status of another public body. "
Proposed Cllr Beechey Seconded Cllr Bray Agreed

2007-10-883
Members agreed to ask clerk to write to Cllr McCartney requesting an apology.

2007-10-884
Members agreed to formally apply for Quality Status and enclose copy of Parish Plan document.
Proposed Cllr Beechey Seconded Cllr Bray Agreed

2007-10-885
Progress Matters:
The clerk noted that the litter bin was now installed;
That a public meeting would be held in Beal to discuss Windfarm proposals;

2007-10-886
Correspondence:
· The following items were put into circulation -
Fire Service Corporate Plan
Notice of rejection by NYCC for waste transfer station at Meadow View
AGM CAB details
Defra booklet on Climate Change
Copy letters sent

Clerk noted letter received from former resident requesting Council's views on affordable housing on land adjacent to Meadow Lodge.
Members asked that a letter be sent to him requesting further information and an invitation to meet with members.

2007-10-887
Council resolved to approve the attendance of the clerk at the forthcoming YRCC seminar at Riccall on 3 November and agreed that a £10 refundable cheque for £10 be paid.
Clerk noted that he had been nominated as a YRCC trustee and this would be discussed at the AGM of YRCC.

2007-10-888
Planning:
Members noted refusal for extension at Roall Manor Cottages and acceptance for extension at 1 Bakersfield Drive.
Members considered the application for steel storage shed at The Firs and Cllr Pointon as Case Officer had investigated the site.
Members agreed no objections.
Proposed Cllr Beechey Seconded Cllr Newton Agreed

2007-10-889
Outside Bodies:Osgoldcross Forum
Cllr Beechey reported on the Forum meeting and that the leader of SDC had made a presentation and answered questions well.
Members noted the new committee structure of the Forum and agreed representation as follows:
Youth Issues - Cllrs Pointon and Newton; Environment - Cllr Beechey; Highways - Cllr Bray

2007-10-890
Community Hall Report
Cllr Newton reported the financial balances of the committee as:
£2255.83 at bank and £27.75 in cash.
A decorator who specialises in working with charities would be quoting for decorating the hall.
It was noted that Tesco may be able to offer tables.

2007-10-891
Members agreed and updated the register of assets and noted that insurance cover was provided.

2007-10-892
Members agreed to hold a special meeting to review the Parish Plan and this would be on 23rd October at 7.30pm.

2007-10-893
It was noted that the next JAG meeting on Community Safety would be held in the hall on 29 October.

2007-10-894
Accounts
Members agreed to authorise for payment the following items -

Date Item No Payee £ Details Payment
01-Oct 44-0708 R Fogden £ 300.00 salary SO
10-Oct 45-0708 Osgoldcross Forum £ 58.50 printing 300498
10-Oct 46-0708 SDC £ 245.40 litter bin 300499
10-Oct 47-0708 Amey £ 158.67 street lighting 300500
10-Oct 48-0708 NALC £ 29.38 QC application 300502
10-Oct 49-0708 YRCC £ 10.00 Conference 300503
Total Expenditure Approved £ 801.95
Proposed Cllr Beechey Seconded Cllr Newton Agreed

Members noted the budget report and that the bank balance was £12313.35. The Area Committee grant of £3900 had been banked as had the second half precept.

NYCC had been invoiced for grass cutting and members agreed to ask Clerk to notify Sodexho to invoice for grass cutting work outstanding.

2007-10-895
Minor Items
· It was reported that large number of rates seen on Low Road. Clerk to inform Mr Poskitt, farmer and Environmental Health.
· Fly tipping on Low Road and off A645 to be reported to SDC.
· The newsletter rota was to be amended.
· Cllr Newton noted detritus found exterior to community hall and that receipts found have been investigated by Police.

2007-10-896
It was agreed that the next meeting would feature presentation by Mr Howard and Mr Aylott on Sportfield Project and David Ottaway, footpaths Officer of NYCC would make a presentation.
It was agreed that the next ordinary meeting of the Council would take place on 14th November commencing at 7pm.
The Chair closed the meeting at 09.25pm.

MINUTES OF THE MEETING OF KELLINGTON PARISH COUNCIL

HELD AT THE COMMUNITY HALL

12 SEPTEMBER 2007 FROM 7.30PM

Present: Cllr Newton (Vice Chair in the Chair); Cllr Beechey; Johnson; Clough; Whiteley; Bray and the clerk.

In Attendance: Mr J Vause (Osgoldcross Forum); Mr and Mrs Pocklington; Cllrs J and M McCartney (SDC)

2007-09-858
Apologies received from Cllr Pointon
Cllr Bray declared an interest under Public Matters.

2007-09-859
Public Matters:
· Mrs J Birkill outlined plans for a Village Show next year which involved plants, vegetables etc. This would also involve the Guides. Council were very supportive and welcomed the initiative. Details available later.
· Mr and Mrs Pocklington attended to voice concerns over a dispute about hedging which adjoined Cllr Bray. Clerk noted report of decisions sent by SDC. Copies to be sent to Cllr Bray and Mr Pocklington. Mr Pocklington requested a payment for the tree felling. Council noted no spending powers were available to permit this. Members were invited to see the works undertaken.
· Mr Vause from the Osgoldcross Forum made a presentation concerning developments concerning a project for improvements on the A645. Members were given the opportunity to complete a survey ; the Forum was working in partnership with the Police and Highways to resolve issues; Mr Vause noted that the committees would at first include Youth Services and Highways; the Forum now had plans to develop the First Aid Responder service to in include Beal/Kellington; Birkin/Brotherton/Byrma/Fairburn; training would be available.
· Cllr J McCartney noted the need to consult residents along A645 as part of this exercise. Council resolved to table this item at the next meeting and would make appoitments to the Osgoldcross Forum's committees.
· Cllr J and M McCartney spoke about developments involving the Windfarm development. Cllrs had attended a public open evening developers in Eggborough. Discussion ensued Members agreed to ask clerk to ascertain views from Birkin, Chapel Haddelsey and West Haddlesey.

2007-09-860
The minutes of the July meeting were agreed and adopted as a correct record.
Proposed Cllr Bray Seconded Cllr Newton Agreed

2007-09-861
Sportsfield Project
Mr Howard presented some ideas on developing this project. Members agreed to help to encourage a Village Sportsfield Committee.
Members supported the idea and it was agreed that a presentation be made before the next meeting on 10th October.
It was noted that Lottery bid for sporting facilities by the Council had not been successful.

2007-09-862
Cllr Newton reported on developments - Jane Howard had resigned from the committee; the 5-8yr old discos had been successful; There had been a problem about teenagers attending disco from outside. Some Anti-Social behaviour had been witnessed. This will be discussed at the hall committee meeting. Cllr Bray proposed - the hall committee develop a policy on parties as part of the operating procedures of the hall, seconded by Cllr Beechey Agreed.

2007-09-863
Correspondence:
The following items were circulated to members -
Parish Forum News- next meeting of Forum 17 October Cllr Johnson to attend
AVS Newsletter
Daisy Chain Agenda
Councils Direct
White Rose Update
Playing Field Newsletter
SDC State of the Area Address
NYPFA Annual Report
NYCC Minerals and Waste Consultation on Policy
NYCC Letter re NYCC consulting on Royal Mail on closure of Post Offices in rural areas
Community Safety newsletter
Letter introducing PPC for Selby Conservatives
NYCC Area Cttee Agenda
Workshop on NYCC Transport Issues 20 Sept at Selby
Local Councils Update
Assembly News
North Yorks PCT news
Assembly Digest
Flood Reports - EA

· Members agreed to ask clerk to write to Cllr Ivey of NYCC to insist the bus stop sign be replaced on Main Street;
· Members agreed to ask clerk to write to local farmers requesting that footpaths be cleared.
Proposed Cllr Beechey, Seconded Cllr Newton Agreed.

It was noted that the Osgoldcross Forum on 4 October at Fairburn Village Hall would be addressed by SDC leader.

· Letter from organiser of Kellington playgroup, Kellitots, read out requesting help towards providing toys. Members resolved to grant a S137 award to Kellitots of £100.
· Proposed Cllr Beechey Seconded Cllr Johnson Agreed.
Clerk would send application form for CIPs grant.
The Council would request a report from the group in terms of development.

2007-09-864
Members agreed to ask SDC to supply and install litter bin at junction Whales Lane/Main Street to replace dog bin damaged.
Proposed Cllr Newton Seconded Cllr Beechey Agreed

2007-09-865
Accounts and Budget

· A letter of request for grant aid from a new play group - Kellitots was read out. Members agreed to make a S137 grant of £100 and further advice to be sent. Prop Cllr Beechey Sec Cllr Johnson, Bray Agreed

The following payments were agreed to be made :
Date Item No Payee £ Details Payment
01-Aug 35-0708 R Fogden £ 300.00 salary SO
01-Sep 36-0708 R Fogden £ 300.00 salary SO
12-Sep 37-0708 Selby District AVS £ 20.00 annual subs 300490
12-Sep 38-0708 Amp Electrical £ 117.50 repairs 300491
12-Sep 39-0708 Amey Infrastructure -July £ 158.67 lighting a/c 300492
12-Sep 40-0708 Kellitots £ 100.00 S137 grant 300497
12-Sep 41-0708 Viking Direct £ 5.53 diaries 300494
12-Sep 42-0708 Paul Banks £ 5,875.00 hall 300495
12-Sep 43-0708 Sodexho £ 1,498.13 grass cutting 300496


Total Expenditure Approved £ 8,374.83

Proposed Cllr Beechey Seconded Cllr Bray Agreed

· The following budget report was noted and the hall project for this year had been completed including the receipts of grants from NYCC Area Committee.
KELLINGTON PARISH Council BUDGET REPORT Sep-07


Balance at Bank Statement 31 Aug £ 11,219.19
Less uncleared chgs
Less payments approved & uncleared £ 7,774.83

Balance b/fwd £ 3,444.36
INCOME
banked 9 Aug NYCC grants £ 3,900.00

Due NYCC agency fees £ 544.00
Due Precept £ 8,750.00
Total Income Due £ 9,294.00

Bal+Income Balances Forecast to 1 Oct £ 12,738.36

· Members agreed to support Community Hall Committee to apply for Charity Status.
· Members agreed to ask for a quotation to plasterboard.scim walls of the hall.

2007-09-866
PCC had applied for grant aid re grass cutting of churchyard and members were concerned about the north side of the graveyard. Letter to be sent to PCC requesting any aid given be focused on this.
Prop Cllr Beechey Seconded Cllr Bray Agreed

2007-09-867
Planning:
The following decisions by SDC were noted -
· Erection of conservatory to rear 47 Marsh Lane - Granted
· Erection of extension at 2 Ings Court Granted

Decisions and observations by planning sub committee were noted -
· Extension at 10 Marsh Lane Gardens - no objections
· Extension at 2 Roall Lane Cottages - no objections
· Application for extension at 1 Bakersfield Drive - no objections buy Council noted local objections similar to application for earlier application at no 3.

2007-09-868
Newsletter rosta agreed by members

2007-09-869
Minor Items

· Cllr Bray reported on developments with scouts - a leader has been found to lead a Beaver Group and it was hoped that the cubs may also be developed. Training would be set up.Members welcomed the development.
· Cllr Beechey had attended special meeting in Snaith, organised by Snaith Town Council to look at flood prevention. They were looking at the lower Aire and residents were concerned about improvements to the Ouse which may impact on the lower Aire. 15 local councils were represented at the meeting. It was reported that a £25 subscription may be suggested to support this work at some stage.
Member supported Cllr Beechey on this group.
It was agreed that clerk send letters to local farmers to try and ensure that local public footpaths are kept open and the following statement was agreed - "It is the policy of the parish Council to see that the network of Kellington public paths are accessible and walkable to the general public at all times. Would you please therefore ensure that any disturbance of a footpath due to ploughing or seeding is re-instated to its statutory width in the specified period allowed for such disturbances." Prop Cllr Beechey Sec Cllr Newton Agreed

· Members agreed to ask Clerk to formally apply for Quality Council Status.

2007-09-870
Next Meeting
The next meeting would be held on 10 October at 7pm.
The next agenda would include setting ate for Parish Plan Review; Review Asset Register.
The meeting closed at 9.35pm.